Government of Pakistan
Ministry of Commerce
*****
Islamabad, the 26th
March, 2013.
NOTIFICATION
No. 4(2)/2013-Admn-III.– In
exercise of the powers conferred by section 31 of the Trade Organizations Act,
2013 (II of 2013), the Federal Government is pleased to make the following
rules, namely:-
1. Short title and commencement. – (1)
These rules may be called the Trade Organizations Rules, 2013.
(2) They shall come into force at once.
2. Definitions. – (1)
In these rules, unless there is anything repugnant in the subject or
context,-
(a)
“Act” means the Trade Organizations Act, 2013 (II of
2013);
(b)
“associate member” means a member of a trade
organization which is not a body corporate or a multinational or a
sales-tax-registered manufacturing concern or a sales-tax-registered business
concern having annual turn-over of not less than fifty million Rupees;
(c)
“association” means an association with membership on
all Pakistan
basis organized to represent a
specific trade, industry or service or any combination thereof as provided in
clause (d) of sub-section (2) of section 3 of the
Act;
(d)
“association of small traders” means an association
with membership on allPakistan basis organized to represent specific small
traders, small businesses or small industry as provided in first proviso to
clause (d) of sub-section (2) of section 3 of the Act;
(e)
“chamber” means a chamber of commerce and industry
organized to represent trade, industry and services in a specific area as provided
in clause (b) of subsection (2) of section 3 of the Act;
(f)
“chamber of small traders” means a chamber organized to
represent small businesses, small traders and small industry as provided in
clause (f) of subsection (2) of section 3 of the Act;
(g)
“corporate member” means a member of a trade
organization which is either a body corporate or a multinational corporation
with its head office or branch office in Pakistan or a sales-tax-registered
manufacturing concern or a sales-tax-registered business concern having annual
turn-over of not less than fifty million Rupees;
(h)
“Federal Area” means Islamabad Capital Territory;
(i)
“Federation” means a Federation of Pakistan Chambers of
Commerce and Industry organized on all-Pakistan basis to represent chambers,
associations, women‟s chambers and chambers of small traders and associations
of small traders;
(j)
“general body” means all members of a trade
organization;
(k)
“northern zone” means the Provinces of Punjab and
Khyber Pakhtunkhwa and Federal Area;
(l)
“plan of activities” means a list of proposed
activities, expected financial expenditures and outcome and intended goals for
the trade organization as provided in rule 23;
(m)
“schedule” means schedule to these rules;
(n)
“secretary general” means an individual professional
full-time employee of the trade organization who shall be in charge of the
secretariat of the trade organization and responsible for day to day operations
of the trade organization and in his capacity as such shall be custodian of all
record pertaining to the trade organization;
(o)
“southern zone” means the Provinces of Sindh and
Baluchistan;
(p)
“town association” means a town association, organized
to represent trade, industry or service in a town, tehsil, taluka or a district
where there is no chamber and such town association shall be affiliated with
the chamber of the concerned district;
(q)
“women‟s chamber” means a Chamber of Commerce and
Industry organized to represent women entrepreneurs as defined in clause (c) of
sub-section (2) of section 3; and
(r)
“woman entrepreneur” means-
(i)
a sole proprietorship where the proprietor is a female;
or
(ii)
a partnership where the majority partners are female;
or
(iii) an
association of any kind where majority of its persons are female; or
(iv) a
company where majority shares are held by female.
(2) The words and
expressions used but not defined herein shall have the same meanings as are
assigned to them in the Act.
3. Eligibility for licence. – (1) No application for grant of licence
under section 3 of the Act shall be entertained by the Federal Government
unless the applicant is a trade organization and intended to be formed as any
of the types of trade organizations specified in sub-section (2) of the said
section 3.
(2)
Subject to the provisions of section 3 of the Act, an
applicant trade organization, save as to the Federation, shall only be licensed
under these rules to be registered under the Ordinance, if such trade
organization meets the following minimum requirements, namely:-
(a)
it represents a specific area or trade or industry or
service or any combination thereof;
(b)
in case of a chamber it has a minimum of one hundred
and fifty members who are either permanently domiciled in the relevant district
or have a substantial business interest such as an industrial concern, a
corporate business entity or are being assessed for the purposes of income tax
and sales tax in the territorial jurisdiction of the proposed chamber;
(c)
in case of a chamber of
small traders it has a minimum of three hundred members who shall be
permanently domiciled in the relevant district or have a substantial business
interest such as industrial concern, a business entity or are being assessed
for the purposes of income tax and sales tax in the territorial jurisdiction of
the proposed chamber;
(d)
in case of an association,–
(i)
it has one hundred members; or
(ii)
where due to the size and nature of trade, industry or
service, there are less than one hundred members but the combined revenue of
the sector is significant and the proposal is supported by at least half of the
total number of concerns in the respective trade, industry or service;
(iii) its
members are stakeholders in the relevant trade or industry or service;or
(iv) its
membership is on all-Pakistan basis unless it has been established to the
satisfaction of the Federal Government that the nature of the trade, industry,
service or any combination thereof renders it impractical or impossible to have
membership on all Pakistan basis;
(e)
in case of an association of small traders, it has a
minimum of three hundred members:
Provided that
it shall fulfil all the requirements mandatory for establishment of an
association on all Pakistan basis:
Provided
further that licence for registration as an all-Pakistan association shall not
be granted to more than two trade organizations in the same sector, out of
which at least one will represent the small traders, small businesses or small
industry in the same sector;
(f)
in case of a women‟s chamber, it has a minimum of one
hundred members; or
(g)
in case of a town association it has a minimum of one
hundred members;
(3)
No trade organization shall be licensed under these
rules for registration unless it is selfsustained and financially feasible i.e.
where the expected expenses do not exceed the proposed revenues.
4.
Application for
grant of licence. – (1) An application for grant of licence under these
rules shall be made on the format as set out in Schedule „A‟ and accompanied by
the following documents and information, namely:-
(a)
a list of prospective members along with–
(i)
details of prospective members‟ business character,
national tax number and sales tax registration, if applicable, in name of the
business concern; and
(ii)
a copy of the national identity card of the authorized
representative of the member;
(b)
names and profiles of sponsors of trade organizations;
(c)
justification for establishment of the proposed trade
organization which may include-
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(i)
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in case of a chamber and a
chamber of small traders, the economic profile of the district indicating
number and nature of industrial
concerns,
average revenue receipts during last three years and profile of traditional
products, if any; or
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(ii)
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in case of women chamber, economic profile of the division
or district, indicating number and nature of industrial concerns, average
revenue receipts during last three years and profile of traditional products,
if any; or
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(iii)
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in case of an association and an association of small
traders, sectoral brief containing size and nature of trade, industry or
service, number of trading and industrial concerns, its contribution to gross
domestic products, estimated volume of imports and exports and revenue
collection in the sector; or
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(iv)
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in case of a town association, economic profile of the
concerned town,
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tehsil, taluka or district indicating number and
nature of industrial concerns, average revenue receipts during last three years
and profile of traditional products, if any;
(d)
a hard and a soft copy of draft memorandum and articles
of association of trade organization in accordance with these rules, the Act,
the Ordinance and the Federal Government‟s public notices as issued from time
to time;
(e)
copies of bye-laws of trade organization, if any;
(f)
national tax number for the applicant trade
organization;
(g)
copies of national press notices as provided under rule
9;
(h)
receipt evidencing payment of fees as set out in
Schedule „E‟;
(i)
plan of activities for the trade organization as
audited by a firm of chartered accountants; and
(j)
financial-feasibility-statement, certified by a
chartered accountant.
5.
Grant of licence
de novo. – An application for a de novo licence, following a licence of
a trade organization having been cancelled under section 7 of the Act, shall be
made to the Federal Government on the format as set out in Schedule „C‟ and
shall include the following information, namely:-
(a)
details of new sponsors of the trade organization whose
licence was cancelled;
(b)
receipt evidencing payment of fees as prescribed in
Schedule „E‟; and
(c)
grounds for grant of de novo licence in view of the circumstances under which the
licence was cancelled.
6.
Terms and
conditions of licence. – (1) A licence granted to any trade organization
under these rules shall be
subject to the following terms and conditions, namely:–
(a)
that the trade organization maintains a membership
register and allows, for public, access to such register;
(b)
that the trade organization keeps accurate paper record
of all matters pertaining to the operations and management of the trade
organization;
(c)
that for the first five years of grant of licence, the
trade organization maintains the minimum membership threshold provided in
clauses (b),(c), (d), (e), (f) and (g) of sub-rule (2) of rule 3;
(d)
that within five years of grant of licence, the trade
organization shall raise and subsequently maintain, for all times, the minimum
membership threshold provided in clause (a) of sub-rule (2) of rule 10;
(e)
that the trade organization applies, within thirty days
of the date of the licence, for incorporation as a company under the Ordinance
and shall secure incorporation within ninety days of the date of licence;
(f)
that the trade organization submits application form
for membership of the Federation within one month alongwith the payment of
stipulated subscription and maintains its membership with the Federation:
Provided that on submission of application form and deposit of fee by
the licensed trade organization, the Federation shall grant membership within
one month;
(g)
that all information and data provided by the applicant
trade organization to the Federal Government is accurate and reliable;
(h)
that the trade organization complies with the
provisions of the Ordinance, these rules and any other rules and regulations,
if applicable;
(i)
that within one month of grant of the licence, the
trade organization shall establish its independent office which shall-
(i)
be housed in a premises, not being used as residence or
office of any of its members;
(ii)
have telephone, fax and internet connection, etc., in
name of the trade organization;
(iii)
be located at a prominent and easily accessible place;
(iv)
in case of a chamber and a chamber of small traders, be
located within municipal limits of the
headquarter of the concerned district;
(v)
in case of a town association, be located within
municipal limits of the concerned town, tehsil, taluka or district; and
(vi)
in case of a women‟s chamber, be located at the place
mentioned in the memorandum and articles of association of the women‟s chamber;
(j)
that within one month of grant of the licence, the
trade organization shall appoint a full-time secretary general, having
appropriate qualifications;
(k)
that within ninety days of grant of the licence, the
trade organization shall submit a compliance report to the Regulator about
completion of requirements of clauses (e), (f), (i) and (j);
(l)
that bank accounts of the trade organization, in its
exact registered name, shall be opened in a scheduled bank;
(m) that
the trade organization shall make a declaration to the auditors of all accounts
including those opened separately for projects such as local and foreign
exhibitions, delegations, etc., and shall not maintain any account which is not
subject to audit; and
(n)
that an association shall maintain a minimum of two
regional offices, each covering a principal city in northern and southern zones
which may be based upon distribution of its members across the country and
which accordingly provides adequate service to its members.
(2)
Without prejudice to the provisions of section 7 of the
Act, the violation of any of the terms and conditions of the licence shall make
the licence liable to cancellation by the Federal Government.
(3)
Secretary general shall, within thirty days,
communicate with necessary documents all changes made in any material
information already submitted to the Regulator or Federal Government.
7. Jurisdiction of licence.
– (1) The Federation shall be allowed to be established to represent chambers,
associations, association of small traders, women‟s chambers and chambers of
small traders, on all-Pakistan basis.
(2)
A chamber and a chamber of small traders shall be
allowed to be established to
represent trade, industry and
services in an area not less than a revenue district.
(3)
An association and an association of small traders
shall be allowed to be established to
represent a particular trade or
industry or service or any combination thereof.
(4)
A women‟s chamber shall be allowed to be established to
represent women entrepreneurs in any trade or industry or service or any
combination thereof for an area provided in rule
12.
(5)
A town association shall be allowed to be established
to represent the trade, industry and
services in a town, tehsil,
taluka or district where there is no chamber.
8.
Merger.
– Subject to section 33 of the Act and provisions of the Ordinance, the Federal
Government reserves the right to
direct any number of trade organizations to merge if each trade organization is
involved in the same or significantly similar trade, industry or service or any
combination thereof.
9.
Notification
in the press. – All proposals to form a trade organization shall be duly
notified by the sponsors of the proposals in the combined editions of at least
two leading national English and Urdu daily newspapers, through advertisement
of minimum size of 4 x 4 square-inches.
10.
Validity and
renewal of licence. – (1) A trade organization shall be licensed for a
period
of five years.
(2)
The licence shall be renewable for further five years
subject to fulfilment of following
conditions, namely:-
(a)
the trade organization attains and subsequently
maintains, for all times, the following minimum membership threshold, namely:-
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S.No.
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Name of trade
organization
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Minimum membership threshold
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(1)
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(2)
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(3)
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1.
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Chamber
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Three hundred
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2.
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Chamber of small
traders
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Five hundred
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3.
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Association
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One hundred and fifty
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4.
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Association of small
traders
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Five hundred
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5.
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Women‟s chamber
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Two hundred
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6,
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Town association
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One hundred and fifty
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(b)
the trade organization has been-
(i)
satisfactorily performing in accordance with
performance review;
(ii)
satisfactorily performing in accordance with its
memorandum and articles of association;
(iii)
reporting corporate compliance to the Securities and
Exchange Commission of Pakistan and the Regulator; and
(iv)
complying with any applicable law, rules and
regulations.
(3)
Subject to provisions of section 6 of the Act, an
application for renewal of licence shall be made to the Regulator on the format
as set out in Schedule „B‟ and shall include the following information,
namely:-
(a)
original licence expiring;
(b)
copy of financial statements for the trade organization
up to the end of the immediately preceding financial year together with
auditors‟ reports;
(c)
receipt evidencing payment of fee as prescribed in
Schedule „E‟;
(d)
copy of performance review report;
(e)
updated list of members;
(f)
copy of lease agreement for office premises of the
trade organization;
(g)
copies of utility bills of the trade organization for
the preceding year; and
(h)
proof of filing income tax return on behalf of the
trade organization.
11. Membership of trade
organizations. – (1) Any business concern shall be eligible for grant or
renewal of membership of any trade organization if such business concern meets
the following conditions, namely:-
(a)
the prospective member is a sole proprietorship or a
partnership firm or an association of persons or a company holding national tax
number and sales tax registration, if applicable, in name of the business
concern;
(b)
the prospective member‟s business fits within the
defined business scope or area of jurisdiction of the trade organization as
provided in the said trade organization‟s approved memorandum and articles of
association and under the licence granted by the Federal Government;
(c)
the application for grant of membership has been
proposed and seconded by existing members of the said trade organization;
(d)
the prospective member has no criminal conviction; and
(e)
the prospective member has a valid national tax number
and sales tax registration, if applicable.
(2)
The Regulator, if satisfied that a prospective member
meets the eligibility criteria under sub-rule (1), may direct any trade organization
for the purposes of enrolling any such person as member upon the application of
such prospective member having filed a complaint with the Regulator on the
grounds of delay or refusal in obtaining membership in the said trade
organization.
(3)
Membership may be cancelled or such membership be
disqualified, in addition to the grounds provided under the trade
organization‟s memorandum and articles of association, if the member breaches
any provision of these rules or the Act.
(4)
The membership of a trade organization shall be granted
for a period of one year and shall expire on the 31st day of March each year
irrespective of the date of grant of membership.
(5)
The membership shall be renewable on annual basis
subject to fulfilment of following
conditions, namely:-
(a)
payment of prescribed subscription within the time
stipulated in the memorandum, which shall not be later than the 31st
of March; and
(b)
proof of filing return of income tax and sales tax, if
applicable, for the preceding year.
(6)
Upon a complaint filed by the aggrieved member, the
Regulator, if satisfied that the renewal of membership of an eligible member
has been delayed or refused, may direct the trade organization to renew the
membership of the applicant.
(7)
There shall be two classes of memberships in a trade
organization, except chamber of small traders and association of small traders.
12. Women’s chambers.- (1) A women‟s chamber shall represent women
entrepreneurs in
any trade or industry or service
or any combination thereof.
(2)
A women‟s chamber shall ensure that its basic purpose
is to represent the best interests of women entrepreneurs in all manners possible
including but not limited to the strategic development of women entrepreneurs
and their business concerns and training of women entrepreneurs keeping in view
all such circumstances as faced by women entrepreneurs in the conduct of their
business concern.
(3)
The territorial jurisdiction of a women‟s chamber shall
be an administrative division:
Provided that women entrepreneurs may form
women‟s chamber in the district if they otherwise fulfil the criteria of
formation of a district chamber.
(4)
Where the number of prospective members desiring to
form a women‟s chamber in an administrative division is less than one hundred,
they may join an adjoining licensed women‟s chamber:
Provided that when the membership of a women‟s
chamber in a division becomes one hundred, such women entrepreneurs may apply
for grant of licence under these rules as a women‟s chamber.
(5)
On grant of a licence to a women‟s chamber, the women
entrepreneurs who had obtained membership in the adjoining women‟s chamber
shall be deemed to have been deregistered from membership register of the
adjoining women‟s chamber.
13.
Elections
within trade organizations. – Subject to provisions of section 11 of the
Act,
the elections of trade
organizations shall be held on annual basis as per following timeframe,
namely:-
(a)
in case of the Federation, during the period of October
to December of the year; and
(b)
in case of all other trade organizations, during the
period of July to September of the year.
14.
Announcement
of elections schedule. – (1) The election schedule of the trade
organization shall be approved by the executive committee of the trade
organization and issued by the secretary general,-
(a)
in case of the Federation, in first half of October;
and
(b)
in case of all other trade organizations, in first half
of July.
(2) Within two days of its approval by the
executive committee, the election schedule shall
be-
(a)
displayed at notice board of head office and regional
offices of the trade organization;
(b)
displayed at website of the trade organization; and (c)
submitted to the Regulator.
15. Eligibility to vote.
– (1) Subject to provisions of section 10 of the Act, the eligibility of a
member of trade organization to vote at the elections of the trade organization
shall be subject to following conditions, namely:-
(a)
the member has completed two years of valid membership
of the trade organization as on the date of announcement of election schedule
by the executive committee of the trade organization:
Provided that
old members shall be eligible to vote on completion of one year of their
enrollment and payment of all dues; and
(b)
the member has fulfilled the conditions of membership
and renewal thereof of the respective trade organization under rule 11.
(2)
Every member eligible to vote shall deposit with the
secretary general, the specimen signature card alongwith photograph indicating
the status in the firm, company or concern. The right to vote shall be allowed
only to the proprietor, partner or the director of the member-firm or company,
or a person not below the rank of general manager authorized by the board of
directors of a public limited company or, as the case may be, a multi-national
corporation.
(3)
The proprietor, partner or director of the member-firm
or company, concern or a person not below the rank of general manager
authorized by the board of directors of public limited company or a
multinational company shall be entitled to cast vote at the time of election
only if name of such person has already been registered with the secretary
general and his name appears on the list of voters.
16.
Appointment
of Election Commission. – Simultaneously with approval of the election
schedule as provided in rule 14, the executive committee of the trade
organization shall appoint an Election Commission subject to the following
conditions, namely:-
(a)
the commission comprises three members;
(b)
the members so appointed have submitted their consent
in writing to their appointment as such;
(c)
the members of the commission, so appointed, have not
held any office of the respective trade
organization for the preceding two years;
(d)
the member of the commission shall not be entitled to
become a candidate in the election, he is conducting;
(e)
the members of the commission shall be independent,
impartial and non-partisan; and
(f)
the members of commission shall not canvass for any of
the candidates or panels contesting the elections, they are conducting.
17.
Functions of
Election Commission. – The Election Commission shall be in charge of
all arrangements connected with
conduct of elections including but not limited to-
(a)
appointment of polling staff;
(b)
ensuring display of tentative voters‟ list by the
secretary general for the purpose of inviting objections as provided in
sub-rule (3) of rule 18;
(c)
examination of and decision on the objections received
on the voters‟ list as provided in sub-rule (6) of rule 18; and
(d)
supervision of polling process and ensuring that the
polling has been conducted in an orderly, peaceful, fair and transparent manner
in accordance with provisions of the memorandum and articles of association and
instructions of the Federal Government or the Regulator in this regard; and
(e)
counting of votes and announcement of results.
18.
Election
procedure. – (1) The election of the trade organization shall be conducted
according to the procedure laid
down in the respective articles of association subject to the following:-
(a)
the election of the members of executive committee and
office bearers shall be held by secret ballot;
(b)
neither postal ballot nor proxy shall be allowed; and
(c)
the polling shall be held simultaneously at the head office,
regional offices or, where the number of voters exceeds fifty, at the branch
offices of the trade organization:
Provided that where for
want of space in the office premises it is not possible to
establish the
polling booths, the polling shall be held in a public place such as a community
hall or hotel.
(2)
Within three days of the announcement of the election
schedule member-firms desiring to change their representative shall intimate
changes regarding name of representative to the secretary general alongwith
necessary proof of eligibility.
(3)
The secretary general of trade organization shall
display, within seven days of the announcement of election schedule, the
provisional list of all members eligible to vote alongwith their national tax
number, sales-tax-registration number, if applicable, the name and national
identity card number of their representative. The list shall be displayed
at-
(a)
notice board of the head office and regional offices of
the trade organization; and
(b)
website of the trade organization.
(4)
The members who have any objection to the entries in
the list of voters shall send their
objections in writing to the
secretary general within seven days of the issuance of the voters‟ list.
(5)
The secretary general shall, within five days from
receipt of objections under sub-rule (4),
intimate action on the
objections or changes, if any.
(6)
Any person aggrieved by decision of the secretary
general may, within three days of receipt of the decision, make a
representation to the Election Commission which shall decide the representation
within three days.
(7)
Any person, aggrieved by the decision of the Election
Commission or in case the
Election Commission fails to
decide the representation within the period provided in sub-rule (6), may,
within three days of decision by the Election Commission or, as the case may
be, on expiry of limitation of the Election Commission under sub-rule (6), make
an appeal to the Regulator who shall decide the appeal within ten days and his
decision in this regard shall be final.
(8)
Within two days of the decision of the Regulator the
final voters‟ list shall be-
(a)
displayed at notice board of the head office and
regional offices of the trade organization;
(b)
displayed at website of the trade organization;
and
(c)
submitted to the Regulator:
Provided
that if no appeal has been filed to the Regulator the final list of voters
shall be
displayed within fifteen days of
the decision of the Election Commission under sub-rule (6).
(9)
Within four days of display of the final list of voters,
any person, who is eligible to contest elections for the vacant post, shall
send his nomination, duly proposed and seconded by a duly registered voter and
signed by the candidate, to the secretary general.
(10)
Within twenty-four hours of receipt of nomination
papers, a copy of the final list of voters shall be provided to each contesting
candidate.
(11)
The nomination papers shall be scrutinized by the
Election Commission and list of
candidates shall be displayed
within twenty-four hours of the last date of receipt of nomination papers.
(12)
The objections, if any, to nomination of the candidates
may be filed to the Election Commission within twenty-four hours of issuance of
the list of candidates, which shall be decided by the Election Commission
within two days.
(13)
Within two days of decision of the Election Commission
or in case the commission fails to decide within the stipulated time provided
in sub-rule (12), any candidate, aggrieved by the decision of the Election
Commission or, as the case may be, on expiry of limitation of the Election
Commission under sub-rule (12), may file an appeal to the Regulator, who shall
decide it within seven days and his decision in this regard shall be
final.
(14)
Within two days of the decision of the Regulator the
Election Commission shall issue
final list of the
candidates:
Provided that if no appeal
has been made to the Regulator, final list of the candidates shall be issued
within eleven days of the decision of the Election Commission under sub-rule
(12).
(15)
Within five days of display of final list of the
candidates, the polling for election of members of executive committee shall be
held.
(16)
Within two days of the polling as provided in sub-rule
(15), any person elected as member of executive committee, shall send, to the
Election Commission for election as an officebearer, his nomination duly
proposed and seconded by an elected executive committee‟s member and signed by
the candidate.
(17)
The nomination papers shall be scrutinized by the
Election Commission and list of
candidates shall be displayed
within twenty-four hours of the last date of receipt of nomination papers.
(18)
Within two days of display of final list of the
candidates, the polling for election of office-
bearers shall be held.
(19)
The final result of the election of members of
executive committee and office-bearers shall be officially announced at annual
general meeting of the trade organization called for this purpose within
fifteen days of the date of polling under sub-rule (18) but not later than-
(a)
in case of the Federation, the 31st day of
December of the year; and
(b)
in case of all other trade organizations, the 30th day of September of the
year.
(20)
The announcement of election results in the annual
general meeting under sub-rule (19)
shall be the
material date for the purposes of paragraph (iii) of clause (f) of sub-section
(3) of section 14 of the Act.
(21)
The final election results announced in the annual
general meeting shall be-
(a)
displayed at notice board of the head office and
regional offices of the trade organization within two days;
(b)
displayed at website of the trade organization within
two days; and
(c)
submitted to the Regulator within seven days.
19. Conduct of elections.
– (1) The ballot papers shall have duly numbered counterfoils and the voter
shall sign or affix thumb impression thereon in presence of polling agents of
the candidates and the polling officer before the issuance of ballot papers to
the voter.
(2)
It shall be duty of the polling officer to verify
identity of the voter. The only acceptable
forms of
identification shall be computerized national identity card, original identity
card issued by the trade organization, passport and driving licence. The
polling officer shall, on the counterfoil, enter the number of identification
document.
(3)
After satisfying himself with regard to identity of the
voter, the polling officer shall hand
over the ballot paper to the
voter.
(4)
The ballot paper shall be signed by the secretary
general or an officer of the trade organization duly authorized by the Election
Commission in this behalf and shall also be signed by the polling officer at
the time when it is issued.
(5)
Once the ballot paper has been issued to a voter, he
shall not be allowed to leave the
polling booth, without casting
his vote in the ballot box.
(6)
Adequate arrangements shall be made to maintain secrecy
of the polls.
(7)
Proper account shall be maintained by an officer
designated by the Election Commission
in respect of ballot papers
including used, unused, tendered, challenged or spoiled ballot papers.
(8)
The challenged votes shall be kept in a separate sealed
envelope duly signed and
sealed by the polling officer.
(9)
The Election Commission or an officer designated by the
commission shall decide about the challenged votes after verification of
necessary information before the official announcement of the results.
(10)
No ballot paper shall be invalid for failure to have
cast all votes on all seats contested for
in the said election.
(11)
Counting of votes shall take place immediately after
the polling hours under supervision
of polling officer in presence
of candidates or their polling agents, if any, at the designated sites.
(12)
Provisional results may be declared by the Election
Commission immediately after
counting of the votes is
completed.
(13)
In the event of equality of votes between two or more
candidates the result shall be decided on the basis of a draw conducted by the
polling officer in presence of the candidates or their polling agents and a
record of the result thereof shall be made.
(14)
Having completed the counting and compilation of
results, record pertaining to the elections shall be sealed and signed by the
Election Commission or any officer designated by the Election Commission and
the secretary general and shall be handed over to the secretary general for
safe custody.
(15)
Upon an application made in this behalf by the
candidates within seven days of the date of polling and with approval of the
Regulator, record of the elections shall be opened for inspection by the
applicant in presence of the Election Commission.
20. Organizational structure
of the Federation. – (1) The Federation shall comprise a president, a
senior vice president, twelve vice-presidents, an executive committee and a
general body.
(2)
The general body of the Federation shall comprise the
representatives, nominated by each licensed chamber, association, association
of small traders, women‟s chamber and chamber of small traders subject to the
following:-
(a)
two representatives shall be nominated from each
licensed chamber, association, women‟s chamber and chamber of small traders and
association of small traders;
(b)
the representatives shall be members of the nominating
trade organization;
(c)
in case of a chamber or women‟s chamber, one
representative shall be nominated from each class of members provided in
sub-rule (7) of rule 11; and
(d)
in case of an association, at least one representative
shall be nominated from the corporate class;
(e)
in case of chamber of small traders and association of
small traders, the concerned trade organization shall nominate one of its
nominees to represent the trade body in executive committee and the other one
to represent the trade body in the general body of the Federation.
(3)
The general body constituted under sub-rule (2), in
addition to the functions and responsibilities assigned to it in the memorandum
and articles of association of the Federation, shall, subject to the provisions
of sub-rule (4), serve as the electoral college for election of the
office-bearers of the Federation.
(4)
The executive committee of the Federation shall
comprise one out of the two representatives nominated on the general body by
each trade organization as provided in sub-rule (2). While making nomination
under sub-rule (2) each trade organization shall indicate as to which of the
two nominees shall represent it.
(5)
The immediate past president of the Federation shall be
an ex-officio member of the
executive committee without the
right to vote.
(6)
There shall be twelve seats of vice-presidents in the Federation, subject to the following
conditions, namely:-
(a)
there shall be four seats of vice-presidents allocated to the associations for which the
electoral college shall be members of the general body representing the
associations;
(b)
there shall be one seat of vice-president allocated to associations of small traders, for
which electoral college shall be members of general body representing the
associations of small traders;
(c)
there shall be one seat of vice-president allocated to the women chambers of commerce and
industry for which electoral college shall be members of the general body
representing the women chambers of commerce and industry;
(d)
in addition to the seats provided for in clause (a),
(b) and (c), there shall be following five seats of vice-presidents allocated to the chambers, namely:-
|
S.No.
|
Province or area
|
Seats
|
|
(1)
|
(2)
|
(3)
|
|
1.
|
Balochistan
|
one
|
|
2.
|
Khyber Pakhtunkhwa
|
one
|
|
3.
|
Punjab
|
one
|
|
4.
|
Sindh
|
one
|
|
5.
|
Federal Area
|
one
|
Explanation.- Electoral college for
five seats of vice-president
specified under this clause shall be members of the general body representing
the chambers from the respective Province and Federal Area;
(e)
there shall be one seat of vice-president allocated to chambers of small traders for which
electoral college shall be members of the general body representing the chamber
of small traders.
(7)
The rotation cycle of the office of president of the
Federation shall be as provided in Schedule „D‟.
(8)
The president, the senior vice-president and vice-presidents
of the Federation shall be elected from amongst members of the executive
committee.
(9)
The president and senior vice-president of the Federation shall not be from the same
Province.
(10)
The tenure of all office-bearers and members of
executive committee of the Federation
shall be one year.
(11)
Any office-bearer or member of executive committee of
the Federation, on completion of
the term or
early retirement for any reason, shall not be eligible to contest election or
co-option in any representative capacity for the next one year.
21. Organizational structure
of chambers, chamber of small traders, associations, association of small
traders, women’s chambers and town associations. – (1) A chamber or chamber
of small traders or women‟s chamber or town association shall comprise a
president, senior vice- president, vice-president, an executive committee
and a general body.
(2)
An association or association of small traders shall
comprise a chairman, senior vice-
chairman, vice-chairman, an executive
committee and a general body:
Provided that an
association may have more than one vice-chairman,
as provided in its memorandum and articles of association:
Provided further that
chairman and senior vice-chairman of
association and association of small traders shall not be from the same
Province.
(3)
Members of a trade organization shall constitute its
general body.
(4)
The general body constituted under sub-rule (3), in
addition to the functions and responsibilities assigned to it in the memorandum
and articles of association of the trade organization, shall, subject to the
provisions of clause (c) of sub-rule (5) and sub-section (7) of section 10 of
the Act, serve as electoral college for election of members of executive
committee, except for the seats reserved for women for which electoral college
shall be the executive committee.
(5)
The executive committee of all trade organizations,
except Federation, shall comprise persons elected by the general body from
amongst its members, subject to the following conditions, namely:-
(a)
there shall be a minimum of ten and maximum of thirty
seats of executive committee;
(b)
at least fifty per cent of members of the executive
committee shall be from the corporate class:
Provided that
in case of a chamber of small traders and an association of small traders,
there shall be no such restriction;
(c)
the electoral college for each class of members of the
executive committee shall be members of the general body from the respective
class; and
(d)
in addition to the seats under clause (a), the
immediate past president or, as the case may be, the chairman of a trade
organization shall be an ex-officio
member of the executive committee without voting right.
(6)
In case of a chamber, chamber of small traders,
association, association of small traders and town association, in addition to
the number of seats in sub-rule (5), there shall be two seats of executive
committee reserved for women entrepreneurs for which electoral college shall be
the executive committee.
(7)
In case of a chamber, in addition to the seats in
sub-rules (5) and (6), there shall be one seat reserved for nominee of each
town association affiliated with the chamber.
(8)
If any seat reserved for any of the stipulated
categories remains vacant, it shall not be
filled by members from other
category:
Provided that any seats
remaining vacant in any category shall not be counted towards determination of
quorum.
(9)
In any trade organization where the general body
comprises at least fifty per cent members from associate class, there shall be
rotation of office of president and, as the case may be, the chairman between
the associate and corporate members:
Provided that in case of a chamber of small traders and an
association of small traders there
shall be no such restriction.
(10)
Where there is rotation of office of president under
sub-rule (9), the president and senior vice-president
or chairman and, as the case may be, the senior vice-chairman shall not be from the same class of members provided
in sub-rule (7) of rule 11.
(11)
The office-bearers of a trade organization shall be
elected by the executive committee from amongst its members.
(12)
The tenure of all elected office-bearers shall be one
year.
(13)
The tenure of members of the executive committee
provided in sub-rules (5) and (6) shall
be two years subject to the
following conditions, namely:-
(a)
fifty per cent members of the executive committee shall
retire every year; and
(b)
after first election of the executive committee under
the Act, a draw shall be made to determine the fifty per cent members who shall
retire after expiry of first year.
(14)
The tenure of office-bearers of the executive committee
provided in sub-rule (7) shall be one year.
(15)
On completion of term, office-bearers and members of
the executive committee shall not
be eligible to
contest election or co-option in any representative capacity in the trade
organization for the next one year.
22.
Reporting
requirements. – A trade organization shall annually submit by the 31st
December to the Regulator-
(a)
annual financial statements as prepared by auditors and
approved by the executive committee;
(b)
plan of activities for the next year as provided in
rule 23; and
(c)
a soft and hard copy of list of its members as on the
30th November, in the format as set out in Annex-I of Schedule „B‟.
23.
Plan of
activities and performance review. – (1) Every trade organization shall prepare a three years plan of
activities which shall be approved by the executive committee followed by
distribution amongst its members and cover, among other matters, the proposed
future activities, finances and outcome of such activities intended by the
trade organization during the said three years period.
(2) Each trade organization
shall internally conduct an annual performance review and have such performance
review audited by external auditors based upon an inspection of all records of
the trade organization to include, but not be limited to, minutes of meetings
and the trade organization‟s plan of activities.
24. Management. – (1) A
trade organization shall appoint a secretary general through a human resources
committee formed by the executive committee and shall consist of three members
of the executive committee.
(2)
The secretary general shall be in charge of secretariat
of the trade organization, who shall exercise his powers and perform his
functions under the Act, these rules, the Ordinance and the rules made
thereunder and the memorandum and articles of association of the trade
organization.
(3)
The signatures of the secretary general shall be
mandatory for operation of all the single
or jointly operated bank
accounts of the trade organization.
(4)
The termination of services of the secretary general
shall be through a resolution of the executive committee.
(5)
Any management employees who shall report directly to
the secretary general alone shall be appointed jointly by the secretary general
and the human resources committee.
(6)
Any other staff or professional management shall be
appointed through a process to be defined in the trade organization‟s human
resource policy.
25.
Website.
– Every trade organization shall within one year from the date of grant of
licence create and maintain a
website at all times which shall include all relevant information, such
as-
(a)
up to date list of office-bearers with contact details,
executive committee‟s members, management and members of the general body;
(b)
memorandum and articles of association as well as
bye-laws, if any;
(c)
plan of activities and statement of vision;
(d)
schedule of executive committee‟s meetings and minutes
of such meetings; and
(e)
schedule of elections, voters‟ list and election‟s
results during election period.
26.
Memorandum
of association and bye-laws. – Memorandum
of association of trade organization, including but not limited to the
organizational structure and any bye-laws of a trade organization shall be
within the provisions of these rules, the Act, the Ordinance and the public
notices issued by the Federal Government from time to time:
Provided that any
amendment made in memorandum of association and by-laws shall be
notified to the Regulator by the trade bodies:
Provided further that the
Federal Government may rescind, amend or otherwise modify any provision of
memorandum and articles of association in case it is observed to be in conflict
with provisions of the Act, rules made thereunder, the Ordinance and public
notices issued by the Federal Government from time to time.
27.
Professional
development. – The office-bearers of a trade organization shall always
follow best practices including undertaking continuing professional development
in order to meet the requirements of their respective office and in view of the
provisions of these rules, the Act and as reflected under the memorandum and
articles of association of such trade organization or as notified by the
Ministry of Commerce from time to time.
Schedule
A
[See rule 4(1)]
Application for grant of licence
to trade organisation
(Please
type or print only)
NOTE: Please fill in the entire
application below. If the space provided is insufficient use additional sheet
and attach with application form as annexure.
1.
Fee payment details:
(Fee is to be paid through a demand
draft drawn in favour of Directorate General of Trade Organizations)
|
Amount paid
|
Bank draft/ voucher/challan No.
|
Date
|
Bank
|
|
|
|
|
|
2.
Type of trade organization for which licence is
being applied (please tick one):
oChamber oAssociation
oWomen‟s Chamber oTown
Association
o Chamber of Small Traders o
Association of Small Traders
3.
Proposed name of the trade organization:
__________________________________________
4.
Area or sector of industry, services or trade to
be represented:
_____________________________________________________________________________
5. Have you applied for grant of
licence before: oYes oNo
If yes, when:
_______________________________________________ (dd/mm/yyyy)
6.
National Tax Number of the applicant trade
organization: ________________________
7.
Total number of prospective members on the date
of filing the application: ___________
(Please attach a complete list of prospective members on
the format given in Annex-I)
In case of an association, please give the regional
breakdown of the enrolled membership:
Punjab___________ Sindh ___________ Khyber
Pakhtunkhwa__________________
Baluchistan______________Federal Area____________________
8.
Names of newspapers in which the proposal for
grant of licence has been notified as required under rule 9:
(a)
Name of newspaper: ____________________ Date: ___________
(b)
Name of newspaper: ____________________ Date: ___________
9.
Proposed registered office of the trade
organization:
(Address, City, Province, Region)
Checklist
|
Have the
following information and documents been provided or attached with the
application form?
|
|
Yes
|
|
No
|
|
|
|
|
||||
|
(a)
|
Receipt of payment of fees
as prescribed in Schedule „E‟
|
|
□
|
|
□
|
|
(b)
|
Justification for
establishment of the proposed trade organization
|
|
□
|
|
□
|
|
(c)
|
The proposed plan of
activities (indicating both long and short term targets)
|
|
□
|
|
□
|
|
(d)
|
A hard copy of the draft
memorandum and articles of association
|
|
□
|
|
□
|
|
(e)
|
A soft copy of the draft
memorandum and articles of association
|
|
□
|
|
□
|
|
(f)
|
Copies of the press
notices
|
|
□
|
|
□
|
|
(g)
|
List of the proposed
office bearers of trade organization till first elections are held on
|
|
□
|
|
□
|
|
|
format prescribed in
Annex-II
|
|
|
|
|
|
(h)
|
List of the prospective
members of the existing trade organization on the format
|
|
□
|
|
□
|
|
|
prescribed in Annex-I
|
|
|
|
|
|
(i)
|
Copies of bye-laws of
trade organization, if any
|
|
□
|
|
□
|
|
(j)
|
Financial
feasibility statement certified by a chartered accountant required under rule
4(1)(j)
|
|
□
|
|
□
|
|
|
|
|
|
|
|
DECLARATION
I, on behalf of the sponsors of
the proposed trade organization to be licensed vide this application, hereby
declare and undertake that all information stated in this application and in
the attachment hereto or otherwise provided to the Government of Pakistan by me
is true, correct and accurate in all respects. I confirm that my signature,
personal information or any of the information provided herein or in support is
accurate with reference to any applicable authenticated documentation. I also
confirm having read and understood the Trade Organizations Act, 2013, and the
rules made thereunder and declare being bound by and subject to the same in
respect of this proposed trade organization.
Date:
______________________ ________ Signature: _____________________________________
Name and stamp
NIC No. _________________________________
Annex-I
Details of prospective members of the applicant trade organisation
|
S. No.
|
Company name
|
Type of business
|
Business address
|
NTN of the company
|
Sales
Tax
Regn.
No.
|
Tel. No.
|
Fax No.
|
Email address
|
Name of authorized representative
|
NIC
No.
|
|
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
(6)
|
(7)
|
(8)
|
(9)
|
(10)
|
(11)
|
|
|
|
|
|
|
|
|
|
|
|
|
Annex-II Details of
existing office bearers including members of executive committee
|
S.
No
.
|
Name
|
Designation in the trade organization
|
NIC No.
|
Company name
|
NTN of the
company
|
Sales
Tax
Regn.
No.
|
Tel.
No.
|
Fax No.
|
Email addres
s
|
Signature
|
|
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
(6)
|
(7)
|
(8)
|
(9)
|
(10)
|
(11)
|
|
|
|
|
|
|
|
|
|
|
|
|
Schedule B
[See rules 10(3)
and 22(c)]
Application for renewal of licence
(Please type or print only)
NOTE: Please fill out the entire
application below. If the space provided is insufficient use additional sheet
and attach with application form as annexure.
1.
Fee
payment details:
(Fee is to be paid through a demand
draft drawn in favour of Directorate General of Trade Organizations)
|
Amount paid
|
Bank draft/
voucher/challan No.
|
Date
|
Bank
|
|
|
|
|
|
2.
Type
of trade organization for which licence is being applied (please tick one):
o Chamber o Association
o Women’s Chamber o Town Association
o Chamber of Small Traders o Association of Small Traders
3.
No.
of the expiring licence: _________________________________________
Date of Issue: _________ (dd-mm-yyyy) Date of Expiry:
__________(dd-mm-yyyy)
4.
Registered
name of the existing trade organization:___________________________ 5. Area or sector of industry, services
or trade represented:______________________
_________________________________________________________________________
6.
National
Tax Number of the applicant trade organization: _______________ _______
7.
No.
of the incorporation certificate:________________Date: ____________
Issuing Authority: ______________________________________________
8.
Total
No. of members on the date of filing the application: ______________
(Please attach a complete list of enrolled members on the format given in
Annex-I)
In case of an association, please give the regional breakdown of the
enrolled membership:
Punjab ________ Sindh _________ Khyber Pakhtunkhwa _______________
Baluchistan_____________ Federal Area ______________________ ____
9.
Name
of the secretary of the trade organization: ______________________
Date of appointment: ________________ Qualification: _______________
10.
Registered
Office(s) of the existing trade organization: Head Office
Address:___________________________________________________________
_ _________________________________________City: ______________
Tel: Fax:
_____________
Email: ________________________
Website: _______________________
Regional Office-I, if any: __________________________
(in case of associations only)
Address: ______________________________________ ____________________
_________________________________________
City:____________________
Tel: _______________ Fax: ______________ Email: __ ____________________
Regional Office-II, if any: _________________________
(in case of associations only)
Address: ______________________________________ ____________________
_________________________________________
City: _____________________
Tel:______________________Fax:____________________
Email:_________________________
DECLARATION
I, on behalf of the executive committee members of the trade organization to
be licensed vide this application hereby declare and undertake that all
information stated in this application and in the attachment hereto or
otherwise provided to the Government of Pakistan by me is true, correct and accurate
in all respects. I confirm that my signature, personal information or any of
the information provided herein or in support are accurate with reference to
any applicable authenticated documentation. I also confirm having read and
understood the Trade Organizations Act, 2013 and rules made thereunder and
declare being bound by and subject to the same in respect of this trade
organization.
Date: _________________ Signature: _____________ ___________________
Name and Designation: _______________________
NIC No. ___________________________________
(Official Seal)
Checklist
Have the following
information/documents been provided / attached with the application form?
Yes
No
(a)
Receipt of payment of fees as prescribed in schedule
‘E’ □ □
(b)
Original license granted to the trade organization □ □
(c)
Copy of the incorporation certificate □ □
(d)
Corporate compliance certificate from SECP □ □
(e)
Performance review report as required under rule
10(3)(d) □ □
(f)
The proposed plan of activities (indicating both long
and short term targets) for next three years □ □
(g) An updated
hard copy of the memorandum and articles of association of the □ □ trade organization as approved by Ministry of
Commerce and SECP
(h)
An updated soft copy of the memorandum and articles of
association of the □ □ existing
trade organization as approved by Ministry of Commerce and SECP
(i)
List of the office bearers of trade organization on the
format prescribed in Annex-II □ □
(j)
List of the enrolled members of the trade organization
on the format prescribed in Annex-I □ □
(k)
Copies of bye-laws of trade organization, if any □ □
(l)
Copy of financial statements for the trade organization
up to the end of the □ □ most recent
financial year together with auditors’ reports
(m) Certified
copies of utility bills of the existing trade organization for the last one
year □ □
(n)
Certified copy of lease agreement of the office
premises including regional offices (if applicable) of the
existing trade organization for last three years □ □
(o)
Proof of filing income tax return on behalf of trade
organization □ □
Annex-I
Details of enrolled members of the
trade organization
|
S.
No.
|
Membership No.
|
Company Name
|
Type of Business
|
Business Address
|
NTN of the
Company
|
Sales Tax
Regn No.
|
Tel. No.
|
Fax No.
|
Email Address
|
Name of authorized
Representat ive
|
NIC No.
|
|
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
(6)
|
(7)
|
(8)
|
(9)
|
(10)
|
(11)
|
(12)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annex-II Details of
existing office bearers including members of executive committee
|
S.
No
.
|
Name
|
Designation in the trade organization
|
NIC No.
|
Company name
|
NTN of the
company
|
Sales
Tax
Regn.
No.
|
Tel.
No.
|
Fax No.
|
Email address
|
Signature
|
|
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
(6)
|
(7)
|
(8)
|
(9)
|
(10)
|
(11)
|
|
|
|
|
|
|
|
|
|
|
|
|
Schedule C
[See rule 5]
Application for grant of licence de
novo
(Please type or print only)
NOTE: Please fill out the entire application below. If the space provided
is insufficient please use additional sheet and attach with application form as
annexure.
1.
Fee
payment details:
(Fee is to be paid through a demand
draft drawn in favour of Directorate General of Trade Organizations)
|
Amount paid
|
Bank draft/
voucher/challan No.
|
Date
|
Bank
|
|
|
|
|
|
2.
Type
of trade organization for which licence is being applied (please tick one):
o Chamber o Association
o Women’s Chamber o Town Association
o Chamber of Small Traders o Association of Small Traders
3.
No.
of the cancelled licence: ____________________________________
Date of Issue: __________________ Date of cancellation: ____________
(dd-mm-yyyy) (dd-mm-yyyy)
4.
Registered
name of the trade organization before cancellation of licence:
_____________________________________________________________
5.
Is
there any change desired in the old name of the trade organization?
o Yes o No
If yes, the proposed name of the trade organization:
(Please provide justification for change of name on a separate
sheet of paper)
6.
Area
or sector of industry, services or trade to be represented:
7.
Reasons
for cancellation of licence: ______________
(Please provide details on a separate sheet of paper)
8.
Justification
for grant of de novo licence: __________
(Please provide details on a separate sheet of paper)
9.
National
Tax Number of the applicant trade organization: _____________
10.
No.
of the incorporation certificate of the old trade organization:________________
Date: ___________________ Issuing Authority:_______________________
11.
Total
No. of members of the old trade organization: _ ______________
12.
Total
No. of members on the date of filing the application: _________________
(Please attach a complete list of enrolled members on the format given in
Annex-I)
In case of an association, please give the regional breakdown of the
enrolled membership:
Punjab _________ Sindh _________
Khyber Pakhtunkhwa___________ _____
Baluchistan _____ _____ Federal Area __________ ___
13.
Name
of the secretary of the old trade organization: _____________________ Date of appointment:____________
Qualification: _______________________
14.
Names
of newspapers in which the proposal for grant of licence has been notified as
required under rule 9:
(a)
Name of
Newspaper: _______________ Date: ___________
(b)
Name
of Newspaper: _______________ Date: ___________
15.
Registered
office(s) of the old trade organization:
Head Office
Address:
|
Regional Office-I, if any:
|
|
|
(in case of associations
only)
Address:
|
|
|
|
City:
|
|
Tel: Fax:
|
Email:
|
|
Regional Office-II, if any:
|
|
|
(in case of associations
only)
Address:
|
|
|
|
City:
|
Tel: Fax: Email:
16.
Proposed
registered office of the trade organization: __________________ ______
(Address, City, Province, Region)
DECLARATION
I, on behalf of the sponsors of the
proposed trade organization to be licensed vide this application, hereby
declare and undertake that all information stated in this application and in
the attachment hereto or otherwise provided to the Government of Pakistan by me
is true, correct and accurate in all respects. I confirm that my signature,
personal information or any of the information provided herein or in support
are accurate with reference to any applicable authenticated documentation. I
also confirm having read and understood the Trade Organizations Act, 2013 and
rules made thereunder and declare being bound by and subject to the same in
respect of this proposed trade organization.
Date: __________________________ Signature:
NIC No.
Checklist
Have the following
information/documents been provided / attached with the application form?
Yes
No
(a)
Receipt of payment of fee as prescribed in Schedule ‘E’
□ □
(b)
Justification for establishment of the proposed trade
organization □ □
(c)
The proposed plan of activities (indicating both long
and short term targets) □ □
(d)
A hard copy of the draft memorandum and articles of
association □ □
(e)
A soft copy of the draft memorandum and articles of
association □ □
(f)
Copies of the press notices as prescribed in rule 9 □ □
(g)
List of sponsors of applicant trade organization on the
format prescrAnnex-II ibed in □ □
(h)
List of the prospective members of the applicant trade
organization on the □ □ format prescribed in Annex-I
(i)
Copies of bye-laws of trade organization, if any □ □
(j)
Financial feasibility statement certified by a
chartered accountant □ □
Joint undertaking from the
sponsors that no legal proceeding or litigation
(k)
related to the affairs of the applicant trade
organization is pending in any court □ □ of law
(l)
Copy of order under which licence was cancelled □ □
(m) Justification
for grant of licence de novo □ □
Annex-I
Details of prospective members of the
applicant trade organization
|
S. No.
|
Company Name
|
Type of Business
|
Business Address
|
NTN of the
Company
|
Sales Tax
Regn.
No.
|
Tel. No.
|
Fax No.
|
Email Address
|
Name of authorized
Representat
ive
|
NIC No.
|
|
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
(6)
|
(7)
|
(8)
|
(9)
|
(10)
|
(11)
|
|
|
|
|
|
|
|
|
|
|
|
|
Annex-II
Details of proposed office bearers of the applicant trade organization till
first elections are held
|
S. No.
|
Name
|
Designation
in the trade organisation
|
NIC No.
|
Company Name
|
NTN of the
Company
|
Sales
Tax
Regn No.
|
Tel. No.
|
Fax No.
|
Email
Addres s
|
Signature
|
|
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
(6)
|
(7)
|
(8)
|
(9)
|
(10)
|
(11)
|
|
|
|
|
|
|
|
|
|
|
|
|
Schedule D
[See rule 20(7)]
Schedule for rotation of office of President of the Federation of
Pakistan Chambers of
Commerce and Industry amongst
Geographical Territories
(a)
Sindh
(b)
Khyber
Pakhtunkhwa
(c)
Baluchistan
(d)
Punjab
(e)
Sindh
(f)
Punjab
(g) Federal Area
Schedule E
[See
rules 4(1)(h) and 10(3)(c)]
|
Sr. No.
|
Head of Fee
|
Type of Trade Organization
|
Amount of fee
(nonrefundable) in Pak Rupees
|
|
1.
|
Grant of Licence (New Trade
Organization, Existing
Trade Organization, De Novo)
|
Chamber
|
30,000
|
|
|
Association
|
30,000
|
|
|
|
|
Association
of Small Traders
|
30,000
|
|
|
|
Women's Chamber
|
20,000
|
|
|
|
Town Association
|
15,000
|
|
|
|
Chamber of Small Traders
|
30,000
|
|
2.
|
Renewal of Licence
|
Chamber
|
30,000
|
|
|
|
Association
|
30,000
|
|
|
|
Association
of Small Traders
|
30,000
|
|
|
|
Women's Chamber
|
20,000
|
|
|
|
Town Association
|
15,000
|
|
|
|
Chamber of Small Traders
|
30,000
|
|
3.
|
Amendment in Memorandum and
Articles of Association
|
All trade bodies
|
50,000
|
|
4.
|
Complaint to Regulator
under section 14(3)(f)(iii) of the Act
|
All persons and trade bodies
|
50,000
|
|
5.
|
Any other complaint made to the
Regulator
|
All persons and trade bodies
|
500
|
|
6.
|
Appeal to the Federal
Government against Regulator's orders
|
All persons and trade bodies
|
50,000
|
|
7.
|
Issuance of duplicate
licence
|
All trade bodies
|
5,000
|
|
8.
|
Copies of any document (per page)
|
All persons and trade bodies
|
100
|
[No. 4(2)/2013-Admn-III]
( Maheen Arshad Khan )
Section Officer (Admn-III)
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