UNIVERSITY OF AGRICULTURE, FAISALABAD EMPLOYEES (BPS 1-15) HOUSE ALLOTMENT RULES, 1988

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UNIVERSITY OF AGRICULTURE, FAISALABAD

EMPLOYEES (BPS 1-15)

HOUSE ALLOTMENT RULES, 1988

Short Title

application and

Commencement

1. (1) These Rules shall be called the University of Agriculture,

Faisalabad Employees (BPS 1-15) House Allotment Rules, 1988.

(2) These rules shall come into force at once.

(3) These rules shall be applicable to and in respect of

University houses meant for University employees in Basic Pay Scale

No. 1 to 15 available both at the Faisalabad campus and at the campus

of the College of Veterinary Sciences, Lahore.

Classification of

Houses and

entitlement

2. (1) There shall be two categories of houses, namely (1) one

roomed houses, and (2) two roomed houses.

(2) Except as otherwise provided one roomed house shall be

admissible for residence to University employees in Basic Pay Scales

Nos. 1 to 4 and two-roomed for the residence of the University

employees in Basic Pay Scale No. 5 and above.

Provided that the existing allotment of houses shall not be

disturbed on account of this classification of houses.

3. (1) The houses, other than those of category (1) will be allotted

by a House Allotment Committee (hereinafter called the Committee)

to be constituted separately for the Faisalabad Campus and the Lahore

campus by the Vice Chancellor in the month of January every year.

The Estate Officer will act as Member/Secretary of the Committee at

Faisalabad and Security Officer at Lahore campus. The Secretary will

record the minutes of the meetings, will maintain the necessary

records, make them available to the Chairman/Committee and will call

the meetings of the Committee at the instance of the Chairman at a

time and place indicated by him. Decisions in the Committee will be

made by simple majority vote. In case of votes being equally divided,

the Chairman will exercise casting vote. One third of the members

shall constitute the quorum.

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(2) The recommendations of the committee will be subject to

the approval of the Vice Chancellor.

4. Except as otherwise provided all the existing occupants of

houses, having valid allotments orders will remain as legal occupants

of such houses.

Allotment of

Houses

5. Allotments shall be made on the basis of Seniority which will

be counted from the date of appointment in a particular category by the

competent authority, plus one fourth of service in the lower category.

6. University employees on study leave or official duty, shall be

considered for allotment, when they resume their duty in the

University, on return, their seniority, as defined in rule 5 above will

remain unaffected. The University employees on foreign service to

other Department or on deputation to other Department/Organization

within or outside the country, on E.O.L for employment or on E.O.L.

shall not be considered for allotment till they resume duty in the

University. The period of such foreign service etc. will not be counted

for seniority, as defined in rule 5 above.

7. When a house falls vacant, the senior most employee of that

category will be offered that house. If this senior most employee

refuses to shift or occupy the house, as the case may be, then the

vacant house will be offered to the next senior man of the same

category.

8. An employee may avail of one choice of shifting to another

house in his own category on the basis of seniority.

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9.  An allottee shall occupy the house allotted to him within fifteen

days of the receipt of allotment orders unless otherwise allowed by the

Vice Chancellor. If he fails to do so, his allotment will be cancelled. An

allottee refusing to occupy the house allotted to him will be given one

more choice only and if even then he refuses to accept the allotment he

will be placed at the bottom of the seniority list of his category. The

Committee would give for each house two names:-

a) Principal.

b) Alternate.

10. (1) The family of a married University employee who proceeds

abroad for further training/study (on study leave, leave due and

admissible or leave without pay) or on duty shall be allowed to retain

the house allotted to him till the expiry of leave granted to him

provided that the house is in exclusive occupation of his family and the

University dues are paid regularly. In case of his leaving University on

other grounds, he will have to vacate the house immediately.

(2) A University employee taking his family along with him

shall have to vacate the house and deliver its possession to the

University before he leaves the University. Except as otherwise

directed by the Vice Chancellor this rule will also be applicable to an

employee proceeding on foreign service or deputation.

(3) In case a University employee resigns, is removed/

dismissed/compulsorily retired from service or is otherwise relieved,

he shall deliver the possession of the house within a period of one

month from the date on which such orders are passed.

(4) In the event of retirement or death of an employee, his

family residing with him prior to his retirement or demise, may be

allowed to retain the house for a maximum period of six months

provided the University dues are paid regularly.

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(5) On leave preparatory to retirement, the employee may

retain the house allotted to him upto a  period of 6 months beyond

leave preparatory to retirement provided University dues are regularly

paid.

(6) Any employee who does not vacate the house within the

specified period as provided in these rules, or is in unauthorized

occupation of the house, water, electric and gas supply shall be cut off.

If necessary, his case will be referred to the local District

Administration for appropriate action.

Provided that the Vice Chancellor may, in relaxation of Rule

10(3), 10(4) and 10(5) allow a former/retired University employee or

the bereaved family of a deceased former employee, as the case may

be, on grounds/reasons to be recorded and/or on express

recommendations of the Committee, retention of the possession of the

house beyond the stipulated duration, for a period as may be

determined by the Vice Chancellor on individual merit, and

PROVIDED FURTHER that the house remains in exclusive

occupation and use of the concerned family, the university dues are

paid regularly, and that the occupant family strictly adheres to the

Rules and Regulations, therefor.”

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11.         An inventory of light, sanitary fittings, mirrors and other

moveable property in a house, shall be prepared in triplicate by the

University Engineer or his representative. The employee to whom the

house is allotted shall sign all the copies as token of receipt of these

articles in the presence of University Engineer or his representative

and Estate Officer, or Security Officer for the Lahore campus.  One

copy shall be retained by the allottee and the others shall be kept in the

offices of the University Engineer and Estate Officer or the Security

Officer as the case may be. The allottee shall be responsible for the

proper care and preservation of the University property under his

charge. At the time of termination of the allotment the allottee shall

have to hand over all the items shown in the inventory, failing which

cost of missing items as calculated by University Engineer shall be

recovered from the allottee.

12. (1)(i) An employee having pets, like dogs and cats, shall get them

inoculated against rabies annually and shall submit certificate to that

effect to the Chairman, Department of Clinical Medicine and Surgery

and Estate Officer in the case of Faisalabad and to the Incharege,

Medicine Section and Security Officer in the case of Lahore campus.

(ii) No one living in a University house shall be allowed to

keep more than one milch animal at a time.

(2) The occupants are strictly prohibited to deface the walls and

other places on the University Estate or to make additions/alternations

in the houses.

“Provided that the Vice Chancellor may allow the occupant of

a University house to make such additions and deemed

necessary for the sake of comfort at the expense of the

University employee concerned. In such an event the

University employee concerned shall not be allowed to

dismental the additions/alterations made by him or to remove

the material thereof on the event of his vacating the house in

question.”

13. Category-wise seniority lists shall be maintained for the

allotment of houses by the Secretary of the Committee.

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14. The Committee shall decide all questions arising in regard to

the interpretation of any provision of these rules.

15. All decisions of the Committee will be placed before the Vice-

Chancellor who may approve them with such modifications as he may

deem fit.

16. An application against the decisions regarding allotment and

other matters shall be made to the Committee for review.

17. The Syndicate shall have the power to amend or modify these

rules of its own or on the recommendations of the committee as and

when deemed necessary.

Eviction 18. (1) An employee occupying University residence shall be

required by the Committee to vacate it within one month from the date

of issuance of a written notice, if:

(a) the allottee is found indulging in anti-social activities;

(b) the house or a portion thereof is sublet; or another

family is accommodated without the permission of the

Committee;

(c) the house or a portion thereof is used for purposes other

than residential;

(d) any of the University House Allotment Rules or terms

are violated.

(2) If the employee does not vacate the house within the

prescribed limit, he will be placed under suspension and proceeded

against for misconduct, besides any other proceedings which may be

instituted against him for the vacation of the house.

19. No employee shall occupy a house unless he has a valid

allotment order and has signed the agreement on the prescribed form.

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20. Each and every house in a given category shall as far as may

be, be provided with similar amenities and will receive uniform

maintenance and repairs. Details of annual maintenance and repairs

would be available with the University Engineer. In case of any

complaint the matter will be brought to the notice of the Chairman of

the Committee immediately.

21. (1) An employee who occupies a house without proper

allotment orders shall be proceeded against as under:-

(i ) He will be required to vacate the house immediately.

(ii) Electric, water and gas supply shall be cut-off

(iii) the employee concerned would be liable to disciplinary

action.

(iv) Penalty rent would be charged at the rate of 60% of the

pay of the unauthorized occupant as laid down in letter

No.SO(PW-II)XV(24)/76, dated 27.09.1980

(Appendix) from the Secretary to Government of the

Punjab, Finance Deptt.

(2) If necessary, such a case will be referred to the Local

District Administration for appropriate action or proceeded against

under the West Pakistan Autonomous Bodies Immovable Property

(Ejectment of unauthorized occupants) Ordinance, 1965.

22. The University employee to whom University house has been

allotted shall execute an under-taking to the effect that he would

faithfully conform to and abide by these rules and particularly the

provisions of Rule-18 ibid.

23. Notwithstanding anything to the contrary contained in these

rules, the Vice-Chancellor may, with a view to accommodating any of

the essential personnel allot any of the vacant houses to such a

University employee, out of turn.

24. The University of Agriculture, Lyallpur Employees (NPS. 1 to

15) House Allotment Rules, 1975 as in force provisionally shall cease

to be operative from the date of notification of these rules.

“Provided that all allotments made or other action taken

before the date of enforcement of these rules, shall be deemed

insofar as practicable to have respectively made or taken

under these rules.”

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APPENDIX

Copy of circular No. SO(PW.II)SV(24)/76, dated 27th September, 1980

from the Secretary to Government of the Punjab, Finance Department to all

Administrative Secretaries to Government of the Punjab and various others.

Subject: PENAL RENT FOR UNAUTHORISED OCCUPATION OF

GOVERNMENT RESIDENTIAL BUILDINGS

I am directed to refer to Finance Department circular letter of even

number, dated 8-1-1980, and to state in order to discourage unauthorized occupation of

Government residential buildings, the rate of penal rent was enhanced from 27½% to

35% of the emoluments of the unauthorized occupants; but it has been observed that in

spite of this enhancement a sizeable number of Government residential houses continue

to remain under unauthorized occupation probably owing to the reason that the rate of

house rent allowance has also been increased to 40%. Thus penal rent instead of being a

punishment for the unauthorized occupants appears to have become a concession.

2.  In order, therefore, to make penal rent reas really deterrent, the present

rate of 35% is hereby raised to 60% of the pay of the unathorised occupant.

3.  These order shall become operative with immediate effect.

Sd/-

Government of the Punjab

Agriculture Department