WEST PAKISTAN GOVERNMENT SERVANTS BENEVOLENT FUND RULES, 1960

THE WEST PAKISTAN GOVERNMENT SERVANTS BENEVOLENT FUND RULES, 1960

In exercise of the powers conferred on him by section 7 of the Punjab Government servants Benevolent Fund Ordinance, 1960, the Governor of Punjab is pleased to make the following rules namely:-

Short title and commencement --

1.(1) These rules may be called the West Pakistan Government Servants Benevolent Fund Rules, 1960.

(2)They shall come into force on the Twenty seventh day of December, 1960.

2.Rate of Contribution -- (1) *In case of employees in grade 5 and above, the rate of contribution to the Fund both for Part I and Part II shall be two per cent of pay rounded to the nearest rupee.

(2)In case of employees in Grade 1 to 4 the rate of contribution shall be one per cent of the pay rounded to the nearest rupee.

Note -- For the purpose of this rule "pay" means the amount drawn monthly by a government Servant as --

i)the pay, other than Special Pay granted in view of his personal qualifications, which has been sanctioned for a post held by him substantively or in officiating capacity or to which he is entitled by reason of his position in a cadre;

ii)overseas pay, technical pay, special pay and personal pay; and

iii)any other emoluments which may be specially classed as pay by the competent authority.

3.Deductions -- Contribution to the Fund shall be made -

i)In the case of gazetted government servants, by deduction of the amounts by the gazetted government servants from their pay bills.

ii)in the case of non-gazetted government servants by deduction of the amounts by the Drawing Officers from the pay bills of the non-gazetted government servants.

4.Contribution by government servants transferred to foreign service -- When a government servant is transferred to foreign service he shall remain subject to these rules in the same manner as if he was not so transferred, and his contribution during such period shall be remitted by the employer to the Audit Officer in whose jurisdiction he was serving immediately before he was so transferred.

4-A. A member of the Civil Service of Pakistan who has opted for the Fund shall cease to be entitled to the benefits under the Ordinance as soon as he ceases same in the case of death, to hold any post in connection with the affairs of the Province.

5. Head of Account -- The amounts so deducted shall be credited to the minor head "Punjab Government Servants Benevolent Fund" under the major head "P-Deposits and Advances-E-Reserve Fund". There shall be two sub-heads under the minor head and sub-head

*Amended vide Notification No. SOWF, (S&GAD)-8-1/76 dated 1st April, 1980.

for Part I of the Fund and the other for Part-II of the Fund. Separate accounts of the two parts of the Fund in respect of the transactions relating to each audit circle shall be maintained by the respective area audit and accounts offices.

6.The amount deducted as aforesaid shall be checked by the audit office in the case if payments made at Lahore, and by the Treasury Officer in the case of payments made in their respective districts.

7.Constitution of Board of Management -- (1) The Provincial Board of Management (Gazetted) shall consist of --

(a)Chief Secretary to Government of Punjab (Chairman)

(b)Additional Chief Secretary to Government of Punjab (Vice Chairman).

(c)Member Consolidation Board of Revenue.

(d)Secretary to Government of Punjab, Finance Department.

(e)Secretary to Government of Punjab, I&P Department.

(f)Secretary to Government of Punjab, Health Department.

(g)Deputy Secretary ** (Fund) to Government of Punjab, S&GAD.

(2)The Provincial Board of Management (Non-Gazetted) shall consist of --

(a)Chief Secretary to Government of Punjab (Chairman)

(b)Additional Chief Secretary to Government of Punjab (Vice Chairman).

(c)Secretary to Government of Punjab, Finance Department.

(d)Secretary to Government of Punjab, Communications and Works Department.

(e)Deputy Secretary **(Fund) Government of Punjab, SGA&I Department.

(f)Such government servants *(not exceeding two) as government may from time to time appoint.

(3)Each ¿District Board of Management shall consist of --

(a)the ¿District Coordination Officer of the District (Chairman).

** Substitute for the word “Welfare” vide Notification No. SOWF.III(S&GAD)3-8/90 dated 4th September, 1990.

**Substituted for the word "Welfare" vide Notification No. SOWF.III (S&GAD) 3-8/90 dated 4th September, 1990.

*Omitted vide Notification No. SOWF III (S&GAD) 8 (1)/79-P-II dated 24.04.1989.

¿ The word „Divisional‟ wherever occurring shall be substituted with the word „District‟ vide Notification

No. SOP.IV(S&GAD)2001(WF) dated 7.12.2001.

(b)not more than 4 other government servants of whom one shall be appointed by the Chairman in each Board from amongst the non-gazetted government servant serving in the ¿district while the other members shall be appointed by government.

(4)The Secretariat Board of Management shall consist of --

(a)The Secretary to the Government of Punjab, Services, General Administration & Information Department (Chairman).

(b)Such other government servants not exceeding three in number as government may from time to time appoint.

8.Meeting of the Boards -- (1) Each Board referred to in Rule 7 shall meet for the transaction of business at least once in every three months and at such other times as its Chairman calls a meeting thereof.

(2)The chairman and any two members of the Board shall form the quorum.

(3)Decisions by the Board shall be taken by majority of votes. In case of equality of votes, the Chairman shall have a second or casting vote.

(4)The Chairman may appoint one of the members as Secretary to the Board.

(5)All decisions of the Board shall be recorded in a minute book. The duty for recording of minutes shall be discharged by the Secretary and in his absence by any other member of the Board as directed by the Chairman.

(6)Subject to the general supervision and control of the Chairman, the Secretary shall be responsible for --

i)the conduct of correspondence on behalf of the Board;

ii)the maintenance of the records of the Board;

iii)the disbursement of money from the fund;

iv)the maintenance of the accounts;

v)preparation of the agenda of the meeting of the Board and giving advance notice of such meetings to the members of the Board;

vi)performance of such other functions as may be directed by the Chairman.

9.Remuneration -- The Chairman and members of the various Boards referred to in rule 7 shall not be entitled to any remuneration or honorarium for attending meetings of the Boards or performing any other functions as the Chairman or members of the Board.

10.Custody of Money -- All moneys constituting the Fund shall be kept in the Government treasury in the name of the Chairman of the Provincial Board of Management (Gazetted) or the Provincial Board of Management (Non-Gazetted), as the case may be.

11.Withdrawals -- The Provincial Board of Management (Gazetted) and the Provincial Board of Management (Non-Gazetted) may invest such money constituting the Fund as are not required for immediate expenditure in any of the securities described in section 20 of the Trust Act. 1882, or in real estate, or may place them in fixed deposit with a Bank approved by Government.

12. Withdrawals -- (1) Any amount required to be drawn from the Fund shall be drawn by submitting to the Accountant General bills signed by the Finance Secretary, in his capacity as member of the Provincial Board of Management (Gazetted) or Provincial Boards of Management (Non-Gazetted) *(or his nominee) as the case may be. The amount so drawn shall be kept in the National Bank of Pakistan in current account in the name of the Chairman of the Provincial Board concerned and shall be drawn from the Bank on cheques signed by the Chairman provided that the Chairman may delegate his power of drawal to a member or the secretary of the Board concerned, who shall exercise such powers or drawal in the manner and subject to the conditions prescribed by the Chairman from the allocation made to it by that Board.

(2) Account -- The Board concerned shall be informed by the Chairman as regards any delegation of powers made by him under this rule.

13.Payments -- The amount of the Fund shall be maintained by the account/audit officer of the area in whose jurisdiction the Government servant is serving. The account shall be kept by the Board in the Forms/Registers given in the schedule.

14.The account shall be kept in Pakistan in rupees and all payments from it shall be made in Pakistani rupee.

15.Grants -- Individual grants from the Fund shall be drawn by the person in whose favour such grant is sanctioned on a simple receipt by quoting therein the number and date of the sanction.

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*Added vide Notification No. SOWF-III (S&GAD) 8(1)/79 P-II dated 8th June, 1989.

SCHEDULE

PART-I

The account of the Fund shall be kept by the Secretariat Board of Management/Divisional Boards of Management in a register of the following form:-

FORM

SECRETARIAT BOARD OF MANAGEMENT/DIVISIONAL

BOARD OF MANAGEMENT

Amount of allocation made for the year ___________by the Provincial Board of Management (Non-Gazetted)__________

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No. and date of	Amount	The name &	No. And date The date when
of cheque		address of	of the order	the cheque
drawn by the		government	of the Divi-	was issued to
Provincial		servant or	sional Board	the grantee
Board of		the members sanctioning		and the
Management		of his family	the grant.	signature.
		in whose
		favour the
		cheque has
		been drawn.

-----------------------------------------------------------------------------------------------------

1 2 3 4 5

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PART-II

The account of the fund shall be maintained by the Provincial Board of Management (Non-Gazetted) in a register of the following form.

FORM

PROVINCIAL BOARD OF MANAGEMENT

BENEVOLENT FUND PART-II

Amount

Rs. A.P.

1.The Amount of the fund invested in securities described in section 20 of the Trust Act up to the 30th June, of the last financial year.

2.The amount of the fund invested in real estate, up to the 30th June, of the last financial year.

3.The amount of the fund placed in fixed deposit with Banks up to the 30th June, of the last financial year.

4.The balance in the fund on the 30th June, of the last financial year.

5.The amount of allocation made to the Secretariat Board of Management and the various Divisional Boards during the current financial year --

Secretariat Board of Management/Divisional Board of Management. The total amount of allocations ______________________

6.The balance in the fund after making allocations as in 5 above.

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PART-III

The account of the Provincial Board of Management (Gazetted) will be kept in the following

form.

FORM

THE PROVINCIAL BOARD OF MANAGEMENT (GAZETTED) BENEVOLENT FUND

Amount

Rs. A. P.

1.The amount of the Fund invested in securities described in section 2 of the Trust Act up to the 30th June, of the financial year.

2.The amount of the Fund invested in real estate up to the 30th June of the last financial year.

3.The amount of the Fund placed in fixed deposit with Banks up to the 30th June, of the last financial year.

4.The balance in the Fund on the 30th June, of the last financial year.

-----------------------------------------------------------------------------------------------------

1	2	3	4	5
-----------------------------------------------------------------------------------------------------
The name and		No. and date	The	No. and date Balance
address of the		of the order	amount	of cheque

Govt. servant/	sanctioning	of grant	issued to
member of	the grant.	grantee.

his family to whom grant has been made

-----------------------------------------------------------------------------------------------------

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THE PUNJAB GOVERNMENT SERVANTS BENEVOLENT FUND,

PART-I (DISBURSEMENT) RULES, 1965

In exercise of the powers conferred on him by Section 7 of the Punjab Government Servants Benevolent Fund Ordinance, 1960 (Punjab Ordinance XIV of 1960), the Governor of West Pakistan is pleased to make the following rules:

1.These rules may be called the * Punjab Government Servants Benevolent Fund, Part-I (Disbursement) Rules, 1965.

(2)They shall come into force at once.

2.In these rules unless the context otherwise requires the following expressions shall have the meanings hereby respectively assigned to them, that is to say:-

(a)"Board" means the Provincial Board of Management (Gazetted) Punjab Government Servants fund as constituted under section 6 of the Punjab Government Servants Benevolent Fund Ordinance, 1960.

(b)"Fund" means the Punjab Government Servants Benevolent Fund, Part-I

(c)"Pay" means the amount drawn monthly by a gazetted government servant as --

i)the pay, other than special pay granted in view of his personal qualifications, which has been sanctioned for a post held by him substantively or in an Officiating capacity or to which he is entitled by reason of his position in a cadre.

ii)Overseas pay, technical pay, special pay and personal pay; and

iii)any other emoluments which may be specially classed as pay by the competent authority.

@3. The following grants from the Punjab Government Servants Benevolent Fund, Part-I shall, subject to the provisions of these rules, be admissible to government servants in BPS 16 to 22 (Gazetted) who are subscribers to the Fund or to their families, as the case may be, namely:-

· (a) MARRIAGE GRANT:

For The marriage of each daughter:-

i)	to a Government Servant while in-service	Rs. 25,000/-
	and for 15 years after his/her retirement:
ii)	to the family of a retired Government	Rs. 30,000/-
	servant in case his/her death occurs within
	15 years of retirement for the un-expired
	period of 15 years from the date of retirement:
iii)	to the family of Government servant who	Rs. 30,000/-

*Substituted vide Notification No. SOWF III (S&GAD) 8(1)/76 dated 29.04.1986. @Substituted vide Notification No. SOWF. III (S&GAD) 8(1)/79 dated 9th September, 1990.

· In Rule 3, clauses (a), (b), (c) and (d) substituted and a new clause (e) added vide Notification No. SOP- IV(S&GAD)2001(WF) dated 7.6.2002.

dies while in service with no time limit:

iv) to an invalidated retired Government Rs. 30,000/- servant for 15 years from the date of

retirement. In case of his/her death within 15 years of retirement, to his/her family

for the un-expired period of 15 years from the date of retirement:

(b)FUNERAL GRANT:

a)	On the death of a	Rs. 10,000/-
	government servant
ii.	On the death of a	Rs. 10,000/-
	dependant member of
	the family of a
	government servant.
(c) EDUCATIONAL SCHOLARSHIPS
Primary to Matric level		Rs. 5,000/- PA
F.A., B.A. and equivalent		Rs. 14,000/- PA
classes and diploma classes
M.A. and equivalent classes,		Rs. 16,000/-PA
BDS, MBBS, BSc. (Engg), DVM,
B.Sc (Hons), Agri, B-Pharmacy. etc.,
M.Phil and Ph.D

Provided that:-

a)in case of children of Government servants who die during service/invalidated retired Government servants in receipt of Monthly Grant from Benevolent Fund and Special Children of Government servants studying in Special Educational Institutions, scholarship will be admissible from primary level till completion of their education up to three children studying in Government Educational Institutions or such private educational institutions as are affiliated with/recognized by Government Educational Institutions without the condition of marks.

(ii)in case of children of in-service and retired Government servants scholarship will be admissible for post-Matric classes up to two children studying in Government Educational Institutions or such private educational institutions as are affiliated with/recognized by government Educational Institutions. The student must have passed the examination of lower/previous class securing 50% marks.

(d)MONTHLY GRANT:-

Monthly Grant
BS-16	& 17	Rs. 3500/- PM
BS-18	& 19	Rs. 6000/- PM
BS-20	& above	Rs. 8000/- PM

(e)FAREWELL GRANT

Amount equal to last basic pay:

a)to a Government servant once at the time of superannuation/retirement on qualifying service/invalided retirement.

b)to the family of Government servant who dies during service which qualifies him/her for pension

Note: The revised/new rates of Marriage Grant, Funeral Grant, Monthly Grant and Farewell Grant shall be effective from 1.1.2001, while revised criteria/new rates of educational scholarship shall be applicable from the academic year 2001-2002.

4. The Board may in special circumstances and for reasons to be recorded in writing enhance the amount of the grants specified in rule 3.

@4.A The Board may introduce scheme for granting loans and advances to government servants on such terms as it may decide.

5.(1) The grants specified in rule 3 shall be sanctioned by the Board.

(2)In case of urgency, the Chairman of the Board may sanction a grant under rule 3 or rule 4 provided that the order sanctioning such grant shall be submitted to the Board as soon as possible for its EXPOST FACTO approval.

6.Notwithstanding anything contained in these rules, the Board may make a special grant to a gazetted government servant for a member of his family in case of extreme financial distress which is not occasioned on account of actions or omissions on the part of the gazetted government servant himself.

7.If government servant has held both gazetted and non-gazetted post at different periods of his service, he shall not be entitled to the benefit of the Funds under the rules the post held by him at the time of his retirement, or at the time of his death or invalidation during service before retirement was a gazetted post.

8.The benefits admissible under these rules to a gazetted government servant or his family as the case may be shall become admissible immediately after the government servant has made his first contribution to the Fund.

9.An Application for a grant under these rules, shall be made to the chairman of the Board in the form set out in Annexure A and shall be submitted by the applicant through the Head of Office of Administrative Department in which such Government servant was employed at the time of retirement, or at the time of his death or invalidation during service before retirement.

10.Where a grant under these rules has been sanctioned in favour of a £widow/widower, such grant shall be subject to the condition that the widow/widower, does not remarry. Such widow shall each month furnish to the Board certificate in the form set out in Annexure 'B'. On

remarriage of the widow/widower during the period of such grant, the grant shall Übe transferred/paid to minors through guardian appointed by court and if there are no minors the grant shall cease forthwith.

@Inserted vide Notification No. SOW.III (S&GAD) 8-1(1)/76, dated 20th July, 1976 and given effect from 27th November, 1974.

£ The word „widow‟ wherever occurring shall be substituted as „widow/widower‟ vide notification No.

SOPIV(S&GAD)2001(WF)Pt-I dated 16.03.2002.

Ü Words added after the word „shall‟ occurring for the third time and before the word „cease‟ vide

Notification No. SOPIV(S&GAD)2001(WF)Pt-I dated 16.03.2002.

11. If a gazetted government servant quits the government service for one reason or the other or is forced to leave government service, he shall not be entitled to the refund of the contribution made by him towards the Fund during the period of his service.

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ANNEXURE 'A'

See Rule 9

APPLICATION FOR GRANT FROM THE PUNJAB

GOVERNMENT SERVANT BENEVOLENT FUND PART I

1.Name of Government servant.

2.Date of entry into Government service.

3.Date of death, invalidation or retirement.

4.Total length of service at the time of death, invalidation or retirement.

5.(a) Post at the time of retirement or at the time of death or invalidation before

retirement.

(b)whether such post was Gazetted.

(c)Whether the government servant held such post permanently or temporarily.

6.Last pay drawn and scale of pay.

7.(a) Details of dependent family members such as their names, ages, whether married

or unmarried, school or college where being educated, relationship of each with government servant.

(b)Details of earning family members not included in item (a) above, and their monthly incomes.

8.Details of property left by the government servant for his dependents.

(i)Movable, including cash.

(ii)Immovable.

9.Amount of and date from which pension gratuity compensation has been granted by the Government.

10.If insured the amount for which insured.

11.Total General Provident Fund accumulations.

12.(i) Date from which contributing to the Benevolent Fund.

(ii)Total contribution towards Benevolent Fund.

13.Amount applied for.

14.Reasons for the application with proof if any.

15.In the case of application by a widow a statement to the effect that she has not remarried. I do hereby solemnly affirm and verify that the contents of the above application are true to

the best of my knowledge and belief and that I have concealed nothing.

I know that in the event of making a willful misrepresentation or suppression of facts, shall be liable to criminal prosecution.

Signature and name of the applicant

Son/Daughter/Wife/Widow of

Address

I certify and attest the details furnished above from the record available in this Office and

(i)recommend

(ii)do not recommend the case for reasons

Signature and name of the Head of Office (with official Seal)

Signature and name of the Head of Administrative Department (with official seal)_____________________________

ANNEXURE 'B'
See Rule 10
NO MARRIAGE CERTIFICATE
I do hereby solemnly affirm that I, Mst		Widow

of__________________Drawing Rs.__________ (Rupees) ___________Per month as grant out of the Punjab Government Servants Benevolent Fund, Part I, have not yet remarried and am still

a widow. I, therefore, request that the sanctioned amount of Rs		for the month
of ________________________ may kindly be remitted to me.

Attested

Signature with date

Name in Block Letters

Widow of

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THE PUNJAB GOVERNMENT SERVANTS BENEVOLENT FUND PART II (DISBURSEMENT)

RULES, 1966

In exercise of the powers conferred on him by section 7 of the Punjab Government Servants Benevolent Fund Ordinance, 1960 (Punjab Ordinance XIV of 1960) and in suppression of the Punjab Government Servants Benevolent Fund, Part II (Disbursement) Rules, 1963 the Governor of Punjab is pleased to frame the following rules:

1.(1) These rules may be called the Punjab Government Servants Benevolent Fund, Part-II (Disbursement) Rules, 1966.

(2)They shall come into force at once.

2.In these rules unless the context otherwise requires, the following expressions shall have the meaning hereby respectively assigned to them, that is to say:-

(a)"Controlling Officer" means the officer who, in relation to the non-gazetted government servant concerned, exercise the powers of a controlling officer under the financial rules or in the case of death of such servant, last exercised such powers;

(b)"¿District Board" means the ¿District Board of Management constituted under Section 6 of the Ordinance:

(c)"Medical Officer" means the Authorized Medical Attendant within the meaning of the Punjab Government servants (Medical Attendance) Rules, 1959, or the medical officer specified under the corresponding other rules applicable to the Non-Gazetted Government Servants (Medical Attendance) Rules, 1959, or the medical officer specified under the corresponding other rules applicable to the non-gezetted government servant concerned, who has examined or attended on the non-gazetted government servant concerned or a member of his family.

(d)"Pay" means the amount drawn monthly by a Government servant as:-

i)the pay which has been sanctioned for a post held by him substantively or in an officiating capacity or to which he is entitled by reasons of his position in a cadre:

ii)"Overseas Pay", technical pay, personal pay and special pay other than special pay granted in view of his personal qualifications; and

iii)any other emoluments which may specially be classed as pay by the competent authority.

(e)"Provincial Board" means the Provincial Board of management (Non-Gazetted) Constituted under section 6 of the Ordinance; and

(f)"Ordinance" means the Punjab Government Servants Benevolent Fund Ordinance, 1960.

3.The ¿District Board may out of the amounts allocated to it by the Provincial Board in pursuance of the provisions of section 6 of the Ordinance and the West Pakistan Government

¿ The word „Divisional‟ wherever occurring shall be substituted by the word „District‟ vide Notification

No. SOP.IV(S&GAD)2001(WF) dated 7.12.2001

Servants Benevolent Fund Rules, 1960, sanction and disburse grants admissible under rule 4 and rule 7.

*4. The following grants from the Punjab Government Servants Benevolent Fund, Part II, shall, subject to the provisions of these Rules, be admissible to government servants in Basic Pay Scale No. 1 to 15 (including BPS-16 non-gazetted), who are subscribers to the Fund or to their families as the case may be, namely:-

(a)MARRIAGE GRANT:

(i)	To an in-service	Rs.** 2500/-3,000/- for marriage
	government servant	of each daughter.
(ii)	To the deceased or	Rs.5000/- for marriage
	invalidated and	of each daughter.
	retired govt. servant
	who dies within 10
	years of the retirement.

Provided that the application for the grant is made by the applicant within ninety days of the marriage to the parent office which shall be submitted to the concerned Benevolent Fund Board by that office within 150 days from the date of marriage.

(b)FUNERAL GRANT:

(i)	On the death of a govt. servant.	#Rs.1000/- 1500/-
(ii)	On the death of a dependent member	# Rs.1000/- 1500/-
	of the family of a govt. servant.

@(iii) On the death of a Non-Gazetted govt. #Rs.1000/- 1500/- servant after retirement.

Provided that the application is made within 190 days of the death.

(c)EDUCATIONAL SCHOLARSHIPS:

Primary level	Rs.500/-P.A.	For day scholars
Middle level	Rs.500/-P.A.	For day scholars
Matric level	Rs.1000/-P.A.		For day scholars
	Rs.2200/- P.A.		For hostel resident.
F.A. & Equivalent	Rs.1000/- P.A.		For day scholars
Classes	Rs.2200/- P.A.		For hostel residents
B.A. & Equivalent.	Rs.2000/- P.A.		For day scholars
Classes	Rs.3200/- P.A.		For hostel residents

¿ The word „Divisional‟ wherever occurring shall be substituted by the word „District‟ vide Notification

No. SOP.IV(S&GAD)2001(WF) dated 7.12.2001

*Substituted vide Notification No. SOF.III (S&GAD) 8(1)/76 , dated 29.4.1986.

** Substituted vide Notification No. SOWIII(S&GAD)8-1/76 (P) dated 6th May, 1996.

# Substituted vide Notification No. SOWIII(S&GAD)8-1/76 (P) dated 6th May, 1996. Again substituted even No. Dated 6th May, 1996.

@ Added vide Notification No. SOWF-III (S&GAD) 8 (1)/79 P-II dated 8th June, 1989.

M.A. & Equivalent	Rs.2000/- P.A.	For day scholars
Classes	Rs.3200/- P.A.	For hostel residents
Provided that:-

(i)in case of an in-service government servant, Scholarship will be admissible for only **[two children] for post-matric classes;

(ii)in case of death or invalidation during service and if death occurs within ten years after retirement, Scholarship will be admissible up to three children from primary level till they complete their education;

›(iii) if children of an in-service, retired/invalidated retired or deceased Government servant are studying in special Education Institutions, scholarship shall be admissible as in the case of invalidated retired and deceased Government servants i.e. up to three children and without the condition of class/marks; and

In case of children of in-service employees, the minimum marks obtained will be 60% in Matric and 55% in Post Matric Classes.

@ (d) MONTHLY GRANT:

If a government servant is invalidated or dies during service or the death occurs within 15 years after his retirement, he, or his family as the case may be shall be entitled to a monthly grant at the following rates:-

BPS 1 to 4	Rs.1000/-P.M.
BPS 5 to 10	Rs.1100/-P.M.
BPS 11 to 15	Rs.1300/-P.M.
BPS 16 (Non-Gazetted)	Rs.1600/-P.M.

*4-A The Provincial Board or the ¿District Board, as the case may be, may grant advances to government servants on such terms as it may decide.

5.An application for a grant under Rule 4 shall be made in the form set out in Annexure 'A' and shall be prescribed to the controlling officer along with the certificate of the medical officer, where such certificate is necessary.

6.(1) Where an application is made to him under Rule 5, if the Controlling Officer, after taking into consideration the contents of the application and making such enquiries as he may consider necessary, is satisfied that the applicant is entitled to a grant under Rule 4, may recommend to the ¿District Board, the amount to be disbursed or granted to the applicant.

(2)On receipt of the recommendation of the Controlling Officer under sub-rule (1), the ¿District Board may, after taking into consideration such recommendations and making such

**Substituted for the words "one child" vide Notification No. SOWF.III (S&GAD) 8-1/76 (Provl.) dated 23rd October, 1990 (to take effect from 1.1.1990.

› Added vide Notification No.SOP-IV(S&GAD)2001(WF)Pt-II dated 16.03.2002.

@ Substitute vide Notification No. SOWF. III (S&GAD) 8(1)79-II (P), dated 9th September, 1990 and given effect from 1.7.1990.

*Substituted vide Notification No. SOWF.III (S&GAD) 8(1)79- II (P), dated 9th September, 1990.

¿ The word „Divisional‟ wherever occurring shall be substituted by the word „District‟ vide Notification

No. SOP.IV(S&GAD)2001(WF) dated 7.12.2001.

enquiries (if any) as it may consider necessary, sanction out of the funds allocated to it under Rule 3, a grant or payment to the government servant concerned or a member of his family in accordance with the provision of rule 4.

(3)The amount sanctioned under sub-rule (2) shall be paid by the ¿District Board by issuing a cheque in favour of the government servant concerned or a member of his family, as the case may be.

(4)The ¿District Board shall obtain proper receipts from the grantee in receipt of all such payments and maintain a record of the same in the register prescribed under Rule 13 of the Punjab Government Servants Benevolent Fund Rules, 1960.

7.(1) Notwithstanding anything contained in these rules the ¿District Board may, with the approval of the Provincial Board, make to a non-gazetted government servant or member of his family, in case of extreme financial distress which is not occasioned on account of actions or omissions on the part of the Government servant himself, any grant not provided for in Rule 4.

(2)The procedure for a grant under this Rule shall be as provided in rule 5 and 6.

8.Each ¿District Board shall by the tenth of each month, submit to the Provincial Board, a monthly return relating to the last preceding month showing the amount of allocation in hand at the beginning of the last preceding month, the amount of further allocation received, if any, and the disbursement made under Rules 4 and 7 during that month.

9.Where a grant under these rules has been sanctioned in favour of a žwidow/widower, such grant shall be subject to the condition that the widow/widower does not remarry. Such widow shall each month furnish to the ¿District Board, a certificate in the form set out in Annexure 'B' to these rules. On remarriage of the widow/widower, the grant ¤shall be transferred/paid to minors through guardian appointed by court and if there are not minors the grant shall cease forthwith.

10.A Non-Gazetted Government Servant who, for any reason whatsoever quits government service or is forced to leave Government service shall not be entitled to the refund of the contributions made by him to the Fund during the period of his service.

¿ The word „Divisional‟ wherever occurring shall be substituted by the word „District‟ vide Notification

No. SOP.IV(S&GAD)2001(WF) dated 7.12.2001.

ž The word „widow‟ wherever occurring shall be substituted with the words „widow/widower‟ vide

Notification No. SOP.IV(S&GAD)2001(WF) dated 16.03.2002.

¤ Word added after the word „grant‟ and before the word „shall‟, vide Notification No.

SOP.IV(S&GAD)2001(WF) dated 16.03.2002.

Annexure 'A'

(See Rule 5)

APPLICATION FOR GRANT FROM THE WEST PAKISTAN

GOVERNMENT SERVANT BENEVOLENT FUND

PART-II

(1)Name of the Government Servant.

(2)Date of entry into Government service.

(3)Date of death, invalidation or retirement.

(4)Total length of service at the time of death, invalidation or retirement.

(5)(a) Post held at the time of retirement or at the time of death or invalidation

before retirement.

(b)Whether such post was Non-Gazetted.

(c)Whether the Government Servant held such post permanently or temporary.

(6)Last pay drawn and scale of pay.

(7)(a) Details of dependent family members, such as their names, ages, whether

married or unmarried, school or college where being educated, relationship of each with Government Servant.

(b)Details of earning family members not included in item (a) above, and their monthly incomes.

(8)Details of property left by the Government Servant for his dependents.

(i)Moveable, including cash.

(ii)Immoveable.

(9)Amount of and date from which pension/gratuity/ compensation has been granted by the Government.

(10)If insured, the amount for which insured.

(11)Total General Provident Fund Accumulations.

(12)(i) Date from which contributing to Benevolent Fund.

(ii)Total contribution towards Benevolent Fund.

(13)Amount applied for.

(14)Reasons for the application with proof, if any.

(15)In the case of application by a widow, a statement to the effect that she has not remarried.

I do hereby solemnly affirm and verify that the contents of the above application are true to the best of my knowledge and belief and that I have concealed nothing.

I know that in the event of making a willful misrepresentation or suppression of fact, I shall be liable to criminal prosecution.

Signature and name of applicant

Son/Daughter/Wife/Widow of

Address

I certify and attest the details furnished above from the record available in this

office; and

(i)recommend

(ii)do not recommend the case for the reasons.

Signature and name of the

Controlling Officer (with office seal)

ANNEXURE 'B'

(See Rule 9)

NO MARRIAGE CERTIFICATE

I do hereby solemnly affirm that I, Mst_______________ Widow of _______________

drawing Rs.________ (Rupees_______) per month as grant out of the Punjab Government Servants Benevolent Fund, Part-II have not yet remarried and am still a widow. I, therefore, request that the sanctioned amount of Rs.________ for the month____________ may kindly be remitted to me________________________

Signature with date

Name in block letters

Widow of

No.BF:68/88

Provincial Board of Management

Dated Lahore, the 15th June, 1988

Subject: TIME-LIMIT FOR VARIOUS GRANTS

I am directed to refer to the subject noted above and to state that in the West Pakistan Government Servants Benevolent Fund, Part-I (Disbursement) Rules, 1965 and the West Pakistan Government Servants Benevolent Fund, Part-II (Disbursement) Rules, 1966 the following time limits have been prescribed for submission of the application:

1.MARRIAGE GRANT:

"Provided that the application is made within 2 months of the marriage".

2.FUNERAL GRANT:

“Provided that the application is made within 190-days of the death";

but it has been clarified as to whom the applications were to be submitted within the above mentioned time limit.

2. The matter was placed before the Board in its meeting held on 30.5.1988 for consideration and decision. It has been decided by the Board that the date for limitation purposes may be taken from the date of receipt of the application with the department in which the applicant is serving.

No.BF:68/88

Provincial Board of Management

Dated Lahore, the 20th Sept., 1989

Subject: GRANT OF EDUCATIONAL SCHOLARSHIP TO 2

CHILDREN OF SERVING GOVERNMENT EMPLOYEES -

AMENDMENT IN THE RULES

Kindly refer to the subject noted above.

2.The subject matter was discussed in the Combined Meeting of the Provincial Benevolent Fund Board (Part-I/II) held on 4.9.1989 and it was decided to grant educational scholarships to the two children of in-service Government Employees as against one at present, from the year 1989-90 under the relevant rules. Accordingly applications for two children scholarship for the year 1989-90 for two children of serving Government Employees who obtain at least 60% marks in the Matric and 55% marks in the Post Matric classes have been invited vide this office letter No.BF:109/83 dated 7.9.1989.

3.The decision of the Board is brought to your kind notice for information and

compliance.

----------

No. BF:2/90 (P-I)

Dated 24th November, 1990

Subject:- TIME LIMIT FOR VARIOUS GRANTS

OUT OF BENEVOLENT FUND

Kindly refer to the subject noted above.

2. In the West Pakistan Government Servants Benevolent Fund, Part-I (Disbursement) Rules, 1965 and the West Pakistan Government Servants Benevolent Fund, Part-II (Disbursement) Rules, 1966 the following time limits have been prescribed for submission of the applications:-

1.MARRIAGE GRANT:

"Provided that the application is made within 2 months of the marriage."

2.FUNERAL GRANT:

"Provided that the application is made within 190 days of the death."

3.It was further clarified in this office letter No. BF-68/88 dated 15.06.1988 that the date for limitation purposes might be taken from the date of receipt of the application with the department in which the applicant was serving.

4.It has been observed that this facility has been misused by the concerned parent Offices/Departments. Applications for various grants out of Benevolent Fund are held back for months together by the lower staff and are forwarded to B.F. Offices after considerable delay.

5.In order to discourage this tendency of withholding applications in parent offices/departments, it has been decided that transit time for applications from parent office to BF Offices may be restricted to 90 days. Therefore, applications for marriage grant and funeral grant should reach BF Offices within 90 days after the above time limit, indicated in para 1 above expires.

6.The maximum time-limit for receipt of applications for grant of out of Benevolent Fund will henceforth be as follows:-

Grant	Days within which	Days within which the
	application must be	application must reach
	submitted in the	the relevant Benevolent
	parent office.	Fund office.
--------------------	-------------------------	---------------------------------
Marriage Grant.	60 days after marriage		150 days after marriage
Funeral Grant.	190 days after death		280 days after death

7.Any application received beyond the above time limit should not be entertained in

any case.

8.The above instructions may kindly be brought into the notice of all concerned.

B.F.No. 120/86

Punjab Govt. Servants

Benevolent Fund,

Dated 4th November, 1990

Subject:- MARRIAGE	GRANT	OUT	OF	BENEVOLENT	FUND	ON
RE-MARRIAGE OF A DIVORCED/WIDOW DAUGHTER

Kindly refer to the subject noted above.

2.A working paper was placed before the meeting of the Provincial BF Board held on 13.10.1990 to the effect whether marriage grant out of Benevolent Fund could be paid in case of remarriage of a divorcee/widow daughter of a Government servant.

3.The Board approved that marriage grant will be admissible on re-marriage of a divorcee/widow daughter without any condition whether the marriage grant was received on previous marriage or not.

B.F No.90/69

Punjab Govt. Servants

Benevolent Fund,

Dated 4th November, 1990

Subject:- GRANT OF MONTHLY AID TO WIDOWS FOR LIFE

Kindly refer to the S&GAD's Notification No. SOWF. III (S&GAD) 8 (1)/79-(Provl.) dated 09.09.1990 regarding amendment in the West Pakistan Government Servants Benevolent Fund Part-I (Disbursement) Rules 1965, as well as Notification of even number and date regarding amendment in the West Pakistan Government Servants Benevolent Fund Part-II (Disbursement) Rules, 1966.

2. It has been decided in the meeting of the Provincial BF Board held on 13.10.1990 that the widows of deceased Government servants will be granted monthly aid out of Benevolent for life subject to the following conditions:-

a)Closed cases where payment has already been stopped after expiry of authorised sanctioned period will not be reopened. The life grant facility will thus be admissible only in the cases of widows who are presently getting monthly aid from the BF and for such cases which would be approved by the relevant Boards for the grant of monthly aid in future.

b)The widowers, invalided retired Government servants and other dependents will be entitled to receive monthly grant for a period of 15 years only or till the age of maturity/ dependency, as the case may be.

c)If a Government servant dies during service or within 15 years after his retirement, his widow shall be entitled till her death to a monthly grant at the rate already prescribed in this behalf, provided that:-

in case of widows of retired Government servants the grant will be restricted to the un-expired period of 15 years for widows and would not be for life.

d)In case of death of a widow, the monthly grant may be transferred in the name of the dependent minor family member/s up to the age of maturity or 15 years, whichever is less.

e)In case where there is no widow the minor dependent family members as defined in Section 2 (a) of the Punjab Government Servants Benevolent Fund Ordinance, 1960 shall be eligible for a monthly grant upto a maximum period of 15 years or the age of maturity whichever is less, provided that:-

in case of female minor dependents, the marriage of the individual shall be construed as reaching the age of maturity

f)The age of majority noted above in case of dependent minor family members is determined as 21 years.

2.In view of the above decisions of the Provincial BF Board it is clarified that life grant facility is admissible to the widows of only such Government servants who die while in-service. The widows of retired Government servants are entitled to monthly grant for the unexpired period of 15 years. For instance if a Government servant retired on 01.07.1987 and subsequently expired on 04.07.1989, his widow or the dependent minor children would be entitled monthly grant w.e.f. 04.07.1989 to 30.06.2002.

3.Similarly Government servants retired on invalided pension are also entitled to receive monthly grant for only 15 years. The case where monthly grant has been sanctioned for life in respect of invalided Government servants or widows of retired Government servants, may be reviewed and sanction may be revised according to the above instructions/ decision.

No.36/86 (P)

Dated the 4th November, 1990

Subject:- LIMITATION OF TIME FOR SUBMISSION OF

APPLICATIONS FOR MONTHLY GRANT

Kindly refer to the subject noted above.

2. The matter regarding submission of applications for the grant of monthly aid out of Benevolent Fund was considered in the meeting of Provincial BF Board held on 13.10.1990. Following decisions were taken for course of action in future:-

i)time limit for submission of application for monthly grant may be fixed as one year. In case application is received within one year after death, the monthly grant may be sanctioned with effect from the date of death.

ii)the Addl. Chief Secretary/Vice Chairman of the Provl. BF Board may be empowered to grant relaxation for further one year in the limitation period beyond the original period of one year. In such a case the monthly grant may be sanctioned w.e.f. the date of application. Application received in Divisional Boards one year after death would be sent to A.C.S. for relaxation and would not be dealt with directly by the Divisional Boards.

iii)if application is received after 2 years of death but within 5 years of the death, the case may be submitted before the Board for consideration and decision. In such a case monthly grant may be sanctioned w.e.f. the date of sanction.

iv)application for monthly grant may not be entertained in any case if it is received after five years from death.

v)the above provisions will be applicable with prospective effect and not retrospective effect.

No.BF.61/76(P)

Dated the 26th Nov., 1990

Subject:- GRANT OF MONTHLY AID TO WIDOWS FOR LIFE

Kindly refer to this office Memo No.BF.90/69 dated 4.11.1990 on the subject noted above, wherein it was stated that closed cases where payments had already been stopped after expiry of authorised sanctioned period would not be reopened.

2.Further to the above policy decision, it has been decided that the cases which were drawing monthly grant out of BF on 01.01.1990 will not be treated as closed cases and would automatically be continued for life even if their sanction period has already expired. However, the cases which stand closed on or before 31.12.1989 after expiry of 15 years will not be reopened.

3.Therefore, the widows whose cases for monthly grant were on going in BF offices on or after 01.01.1990 will continue to receive grant at the prescribed rates for life.

4.The above instructions may kindly be brought to the notice of all concerned.

No. BF.108/90

Dated 28th November, 1990

Subject:- GRANT OF MONTHLY AID TO A SIXTY SEVEN

YEARS OLD DEPENDENT SISTER.

Reference your memo No. BF/BEC-1/4189/M-Aid dated 14.10.1990 on the subject

noted above.

2. Under the instructions contained in this office Memo No. BF.90/69 dated 04.11.1990, unmarried sisters beyond the age of 21 years are not entitled to receive monthly grant out of Benevolent Fund.

NOTIFICATION

The 10th January, 1962.

No.SOX-II(S&GAD)2-34/61-In pursuance of the Presidential Proclamation of the seventh day of October, 1958, and in exercise of all powers enabling him in that behalf, the Governor of West Pakistan is pleased to make the following rules, namely:

1.(1) The rules may be called * (the West Pakistan The Punjab) Delegation of Powers (Relaxation of Age) Rules, 1961.

(2)They shall apply in respect of all the services and posts under the Government of *(West Pakistan the Punjab), except such services and posts as may be specified by Government by notification in the official gazette.

(3)They shall come into force at once.

2.Notwithstanding anything to the contrary contained in any service or recruitment rules in force in *(West Pakistan the Punjab) or in any part thereof, the authorities and officers specified in column 2 of the Schedule annexed to these rules may, for reasons to be recorded,

relax up to **(the extent mentioned in column 4) the maximum age limit prescribed for recruitment to any post or service specified against such authority or officer in column 3 of the Schedule.

3. The powers conferred under these rules shall be in addition to and not in derogation or powers to relax age qualifications delegated or conferred under any other rules or orders for

the time being in force in §(West Pakistan the Punjab).

*The words "The West Pakistan" were substituted by the words "The Punjab" vide Notification No.SORI(S&GAD)-9-36/81 dated 3rd August, 1988.

**Amended, vide Notification No.SORI(S&GAD)9-36/81 dated 10th November, 1981.

§ The words "The West Pakistan" were substituted by the words "The Punjab" vide Notification No.SORI(S&GAD)-9-36/81 dated 3rd August, 1988.

	*SCHEDULE
Authorities competent	Services and posts in			Limit up to
to relax maximum age	respect of which relax-		which age
prescribed for	tion is permissible.		can be
recruitment.		relaxed.
-----------------------------------------------------------------------------------------------------
1	2	3
------------------------------------------------------------------------------------------------- ----
Administrative	i) Cases where no recruitment			Equivalent to
Secretary.	was made for any reason	the period for
	during last five years.		which no
	This relaxation equivalent	recruitment
	to the period during which	was made.
	no recruitment took place
	shall be given across the board
	and appear as a part of the
	advertisement for recruitment
	obviating the necessity of an
	individual approaching the
	Government authorities for
	relaxation.
ii)	Cases where a highly		Up to	8 years.
	qualified candidate
	applies for a particular

post to be specified by the Administrative Secretary.

*The schedule was previously substituted vide Notification No.SOR-I (S&GAD)-9-3/81, dated 3rd August, 1988, and again substituted vide Notification No. SOR-I(S&GAD) 9-36/81 dated 21.6.1999.

No. SORI(S&GAD) 9-36/81

SERVICES & GENERAL ADMINISTRATION

DEPARTMENT

Dated Lahore the 27th July, 1999

Subject: RELAXATION IN UPPER-AGE LIMIT

Sir,

I am directed to refer to the subject noted above and to state that consequent upon the amendment in the schedule append to the Punjab Delegation of Powers (Relaxation of Age) Rules, 1961, vide S&GAD Notification of even No. dated 21st June, 1999, the general relaxation in the upper age limit by 5 years in respect of the vacancies in BS-1 to 15, under the administrative control of the Punjab Government and autonomous bodies, excluding the Police

Department, vide this department’s circular letter No. SOR1(S&GAD)9-3/92 dated 9th May, 1994 is hereby withdrawn.

(Muhammad Sadiq)

Deputy Secretary (Regulations)

No. SORI(S&GAD) 9-36/81

SERVICES & GENERAL ADMINISTRATION

DEPARTMENT

Dated Lahore the 11th September, 1999

SUBJECT: THE PUNJAB DELEGATION OF POWERS (RELAXATION OF AGE) RULES, 1961 AS AMENDED UP TO 21.6.1999

Sir,

I am directed to refer to the subject noted above and to state that according to the entry at Sr. No. (ii) of the schedule appended to the Punjab Delegation of Powers (Relaxation of Age) Rules, 1961, as amended up to 21.6.1999, the Administrative Secretaries, are empowered to grant relaxation up to 8 years in upper age limit in cases where a “highly qualified” candidate applies for a particular post to be specified by them, within their respective departments.

2.A question has arisen as to how the qualifications, higher than those prescribed in the service rules for a particular post, should be co-related with the acceptability of request for the grant of relaxation of upper age limit in terms of the above said rules.

3.The matter has been examined the Regulation Wing of the S&GAD and it has been decided as under:

a)Posts may be identified by the Administrative Secretaries for which job related higher qualification is considered expedient for efficient disposal of the business assigned to the holder of the post.

b)These should normally not include the posts of clerical/ministerial and official nature in BS-1 to BS-16.

c)Only those posts be identified as might be highly technical/professional and would need to be manned by holders of competitive professional qualifications.

4.As regards classification of higher qualification for the purpose of recruitment to the aforesaid posts, it may be clarified that:

a.Only job-oriented higher qualification as would add excellent to the profession would be considered for the purpose of relaxation in upper age limit.

b.The criterion of job-oriented higher qualifications may be left to the discretion of the administrative secretary concerned. These could be M. Phil, LLM, LLD, Ph.D or FRCS/FCPS, etc. in relation to the posts in the relevant fields.

c.Up to a maximum of 8 years, prescribed in the schedule, as aforesaid, the number of years which should normally be spent in pursuing those studies, subject to satisfaction of the competent authority, may be subtracted from the age of the candidate to determine his age limit for the post applied for.

These qualifications should be instrumental in improving performance on the job leading to excellence. Mere higher academic qualification prescribed under recruitment/service rules of the post shall not entitle a candidate to relaxation of age under this category. The difference between a highly qualified person and a person holding higher qualification need to be appreciated.

5. The above instructions may kindly be brought to the notice of all concerned for compliance.

(Muhammad Sadiq)

Deputy Secretary (Regulations)