No. FD.SR.II/6-13/97
Dated the 13th August 1998
Subject:
DEPUTATION POLICY
I am directed to refer to the subject noted above and to say that in
supersession of all previous policy instructions on the subject, the following
standard terms and conditions shall be made applicable in case of
officers/officials working on deputation against the post under Autonomous
Bodies of the Punjab irrespective of the fact whether the deputation is a
Federal or a Provincial Government’s employee:
1.
PAY AND ALLOWANCES
Pay and allowances as admissible in his parent
department from time to time under the Government rules.
2.
DEPUTATION ALLOWANCE
Deputation
Allowance @20% of the Basic pay of deputation
3.
RESIDENTIAL ACCOMMODATION
He is entitled to House Rent Allowance as
admissible under the Punjab Government Rules provided he is not already
residing in a Government owned accommodation. If accommodation is provided it
will be subject to normal deduction of 5% of his pay.
Provided, if a Government servant, while on
deputation with an Autonomous Body, continues to retain Government owned
accommodation, the Autonomous Body concerned shall be liable to pay House Rent
to the Government on behalf of the deputationist @ 45% or 30% (whichever is
applicable) of the minimum of the pay scale of the deputationist in his parent
Department.
4.
TRAVELLING/DAILY ALLOWANCE
(i)
T.A./D.A. during
incumbency of deputation
As admissible in accordance with the T.A.
Rules of the
Borrowing Organization, provided
these are not inferior to Government rules.
(ii)
T.A./D.A. on transfer to and back to the parent
department shall be paid on the Borrowing Organization.
5.
JOINING TIME
He will be entitled to joining time on his
transfer from the Borrowing Organization, and salary for the joining time will
be paid by such Organization.
6.
ENCASHMENT OF L.P.R.
A civil servant on deputation who is due to
retire from Government service either on completion of 26 years qualifying
service or attaining the age of superannuation may draw the encashment of
L.P.R. from the Borrowing Organization, if he continues to work during the
entire period of his L.P.R./last year of his service, without repatriation of
his services.
7.
LEAVE/LEAVE SALARY
The leave account of the Government servant
during the period of deputation shall remain closed. No leave salary
contribution shall be reserved from the Borrowing Organization and the
deputationist will be granted leave and paid leave salary by such Organization.
The period of service with the Borrowing Organization shall not count towards
earning leave under the Government. However, in case a deputationist applied
for leave to the Competent Authority in the Borrowing Organization and the
leave was refused, the borrowing authority is bound to pay him the encashment
of leave/remaining portion of leave earned by the deputationist during the
period of his deputation.
1057
8.
DISABILITY LEAVE.
The Borrowing Organization shall also be
liable for leave salary in respect of disability leave granted to the civil
servant on account of disability occurred in and through deputation service
even though if such disability manifest itself after the termination of
service. The leave salary charges, for such leave shall be recovered by the
civil servants direct from the Borrowing Organization.
9.
PENSION CONTRIBUTION
The Borrowing Organization shall be required
to pay pension contribution at the rate of 33-1/3% of the mean of minimum and
maximum of the pay scale of the officer plus other emoluments reckonable for pension
(subject to verification of audit) to the Government during the deputation
period.
10.
MEDICAL FACILITIES
He will be provided medical facilities in
accordance with the rules of the Borrowing Organization, provided such
facilities are not inferior to those admissible to him under the
Government/parent department.
11.
SUBSCRIPTION TO FUNDS
He will continue to subscribe to G.P. Fund and
such other funds as he was subscribing to before deputation at the rates under
the relevant rules of the Government.
12.
RESIDENTIAL TELEPHONE
*As per policy of the Borrowing
Organization.
*
Substituted vide letter No. SOR.II-6-13/97 dated 10th April ,2002.
13.
CONVEYANCE ALLOWANCE
The deputationist will be provided
conveyance/transport as admissible to Government officers of his status/grade
under the rule.
14.
CONDUCT AND DISCIPLINE
He will be governed by the provisions of
relevant E&D/Conduct Rules, applicable to the service/cadre to which he
belongs.
15.
CHANGE IN TERMS OF DEPUTATION
The civil servant on deputation will continue
to be under the rulesmaking control of the lending Government, in matters of
pay, leave pension, G.P. Fund etc. The lending Government accordingly will have
a right to determine, in consultation with borrowing organization, the terms
which shall not be varied by the borrowing organization, without consulting the
lending Government.
16.
FRINGE BENEFITS
*The
deputationist shall be entitled to any fringe benefit, attached to the post other
than those specifically mentioned above.
17.
PERIOD OF DEPUTATION
The period of deputation shall not exceed
three years. However, Government reserves the right to withdraw/transfer the
deputationist at any time without assigning any reason. In case the
deputationist retires while on deputation the period of deputation shall stand
expired on the date of his retirement.
2. The above terms and conditions
will be made applicable by all the Administrative Departments to its employees
and there is no need to refer their cases to the Finance Department for
approval. However, if an advice of the Finance Department on the specific issue
is required, Administrative Department can refer the case with their
self-contained comments on the issue.
*Substituted vide letter No. SOR.II-6-13/97 dated 10th
April 2002
1059
Compendium
2008 Deputation
Policy
Ancillary
Instructions
(DEPUTATION POLICY)
Table of Contents
|
Sr#
|
Subject
|
Page
|
|
1
|
DEPUTATION POLICY(1974)
|
|
|
2
|
DEPUTATION POLICY
|
|
|
3
|
DEPUTATION POLICY
|
|
|
4
|
DEPUTATION POLICY
|
|
|
5
|
PROVISION OF RESIDENTIAL
ACCOMMODATION TO
DEPUTATIONISTS IN
AUTONOMOUS BODIES/CORPORATIONS
|
|
|
6
|
DEPUTATION POLICY
|
|
|
7
|
SCOPE FOR DEPUTATION
|
|
|
8
|
DEPUTATION POLICY
|
|
|
9
|
DEPUTATION OF GOVERNMENT
SERVANTS
|
|
|
10
|
DEPUTATION OF GOVERNMENT
SERVANTS TO PRIVATE FIRMS/ORGANIZATIONS
|
|
|
11
|
TERMS AND CONDITIONS OF
SERVICE OF PUNJAB
GOVERNMENT EMPLOYEES UNDER THE ENSUING ISLAMABAD
ADMINISTRATION
|
|
|
12
|
TERMS AND CONDITIONS FOR
SECONDMENT TO THE CIVIL
AND APPOINTMENT OF ARMY
OFFICERS UNDER THE PUNJAB
GOVERNMENT AND ITS
AUTONOMOUS BODIES ETC
|
|
|
13
|
RECOVERY OF LEAVE SALARY
AND PENSION CONTRIBUTION
IN RESPECT OF PROVINCIAL
GOVERNMENT EMPLOYEES ON
DEPUTATION TO FOREIGN
SERVICE WITHIN PAKISTAN AS
WELL AS ABROAD
|
|
|
14
|
DEPUTATION POLICY
|
|
|
15
|
TERMS & CONDITIONS OF
SECONDMENT TO THE CIVIL AND
APPOINTMENT OF ARMY
OFFICERS UNDER THE PUNJAB
GOVERNMENT AND ITS
AUTONOMOUS BODIES ETC
|
|
|
16
|
TERMS AND CONDITIONS OF
SERVICE OF ARMED FORCES
OFFICERS SECONDED TO
CIVIL MINISTRIES (OTHER THAN
DEFENCE) DEPARTMENT OF
THE CENTRAL/PROVINCIAL
GOVERNMENTS AND
AUTONOMOUS/ SEMI AUTONOMOUS
BODIES/CORPORATIONS ETC
|
|
|
17
|
DEPUTATION OF SAS
ACCOUNTANTS/ASSISTANT ACCOUNTS OFFICERS TO THE PROVINCIAL GOVERNMENTS
|
|
|
18
|
POLICY REGARDING DEPUTATION
WITHIN THE COUNTRY
|
|
|
19
|
DEPUTATION POLICY(1997)
|
|
|
20
|
ENCASHMENT OF UN-AVAILED
PORTION OF LEAVE EARNED BY THE DEPUTATIONIST DURING HIS DEPUTATION PERIOD
|
|
|
21
|
EXTENSION IN DEPUTATION
PERIOD BEYOND THREE YEARS IN RELAXATION OF DEPUTATION POLICY
|
|
|
22
|
DEPUTATION POLICY
|
|
1061
Compendium
2008
Deputation Policy
No.FD.SR.II.6(57)-73-2785
Dated the 9th February 1974
1.
Subject: DEPUTATION POLICY
I am directed to
state that the Government of the Punjab has decided that with effect from 21st
January, 1974, Administrative Departments may prescribe the terms and
conditions of deputation of the Government Servants under their administrative
control regardless of whether such deputation is to Autonomous or Local Bodies
or to another Government *or to another Department of the
Provincial Government, in accordance with the following guidelines/rules:
i)
In cases where the deputation posts carry pay scales
equivalent to those of the posts held by the deputationists in their parent
departments, deputation pay may be allowed at the rate of 10 per cent of the
basic pay in the parent departments. However, if any special pays are attached permanently
to the deputation posts, as part of the pay scales of such posts, the
deputationists may be allowed either such special pays or deputation pay (at
the rate of 10 per cent of basic pay in their parent departments), whichever be
more beneficial to them.
ii)
In cases where deputation posts carry pay scales higher
than those of the posts held by the deputationists in their parent departments,
deputation pay may be allowed up to a maximum of 20 per cent of the basic pay
in the parent departments, provided that total pay, inclusive of deputation
pay, does not exceed the maximum of the pay scale of the deputation post or the
maximum of the pay scale of the next higher grade/post in the Government
Servants ordinary line of service under the Government, whichever is lower.
However, if any special pays are attached permanently to the deputation posts
as part of the pay scales of such posts, the deputationists may be allowed
either such special
pay or deputation pays at the
rate of 20 per cent of basic pay in the parent department whichever be more
beneficial to them.
*iii) In cases where the deputations are to
Autonomous or Local Bodies, these Bodies are to be required to pay the *leave
salary and pension contribution for the periods of deputation in accordance
with the existing rules on this subject.
iv)
In cases where the deputations are to Autonomous or
Local Bodies, the deputationists are to be required to subscribe to G.P. Fund,
Benevolent Fund and Group Insurance Schemes of the Provincial Government in
accordance with the rules applicable to them in their parent departments. In
cases where the deputations are to the Federal or other Provincial Governments,
this aspect of the deputation terms is to be governed by the Federal/Provincial
and inter-Provincial agreements on this subject.
v)
In all cases of deputation, Traveling Allowance and
Daily Allowance is to be allowed in accordance with the Traveling Allowance
Rules of the foreign employers. In respect of other Compensatory Allowances,
the deputationists are to be governed by the rules applicable to them in their
parent departments:
***Provided that in
case of deputation from one Government to another the compensatory allowances
as admissible under the rules of the borrowing Government may be allowed to a
deputationist in case these are beneficial to him.
*provisions
regarding payment of leave salary and pension contribution superseded vide F.D’s
letter No.FD.SR.II-6-3/82 dated 7th September, 1982. The foreign
employer is to grant leave and pay leave salary to the deputation. The pension
contribution shall be at uniform rate of 33/3% of the mean of minimum and
maximum of the pay scale of government servant concerned at the time of his
proceeding on deputation.
*Added vide
F. D's. circular letter NO.FD.SR.II-6-28/87, dated 5th October,
1987.
Compendium
2008
Deputation Policy
vi)
In all cases of deputation, if residential
accommodation owned by the borrowing organizations is allotted to a
deputationist, he is to be charged rent for the same at the rate of 7-1/2
percent of pay. As an exception to the above, in the case of Government Servants
appointed as Chief Executives of Autonomous or Local Bodies, the facility of
rent free unfurnished accommodation at the scale admissible to Government
Servants of equivalent rank and status may be allowed provided the facility of
rent free accommodation is attached to the post of Chief Executive in the
concerned Autonomous or Local Body.
vii)
In all cases of deputation, where the borrowing
organization does not have its own residential accommodation or is unable to
allow such accommodation to the deputationists even if available, the
deputationists may be allowed house rent subsidy up to maximum of 20 per cent
of pay in accordance with the instructions contained in F.D.'s circular letter
No.PW-II-13 (2)-61(II), dated 7th July, 1966(copy attached). As an
exception to the above, deputationists to the Federal Government, posted at
Islamabad, may be allowed house rent subsidy in accordance with the rules
applicable to the Federal Government Servants stationed at Islamabad.
As per instructions contained in circular
letter referred to above, house rent subsidy is admissible only to officers
posted at Lahore, Rawalpindi and Karachi.
viii) In
all cases of deputation, deputationists may be allowed medical facilities in
accordance with the relevant rules of the foreign employers provided such
facilities are not inferior to those admissible under the Government.
ix)
In all cases of deputation, any fringe benefits
attached to deputation posts other than those specifically mentioned above, are
not to be allowed to the deputationists if such fringe benefits are not
admissible to them in their parent departments.
Compendium
2008
Deputation Policy
x)
The period of deputation should not exceed three years.
***(On return to the parent department after
completing a three years period of deputation, a Government servant shall be
required to serve in his parent department for a minimum period of two years
before he is allowed to proceed on deputation again.)
2.
In cases where the Administrative Departments desire to
allow any benefits over and above those covered by the powers delegated to them
in paragraph I above, they must obtain prior approval of the Finance
Department. References to the Finance Department for allowing benefits, over
and above the aforesaid standard terms, should be made only in most exceptional
circumstances.
3.
I am directed to state further that as already
mentioned earlier the period of deputation is not to exceed three years. Before
the expiry of the three years period the deputationists should be required to
opt between reversion to his parent department and absorption in the borrowing
organization. In cases where the deputationists opt for permanent absorption in
the borrowing organizations and such organizations are Autonomous or Local
Bodies, the deputationists should be required to resign from Government
service. On resignation they will be allowed gratuity equal to the balance in
their G.P.Fund accounts inclusive of interest. They will be free thereafter to
get their pay fixed in the borrowing organizations in accordance with the rules
of such organizations. In cases where the deputationists opt for permanent
absorption in the borrowing organizations
and such organizations are other Governments/ (Departments), the
deputationists will not be required to resign but their liens in the parent
Government/Department will be terminated. They would be free thereafter to get
their pay fixed in the pay scales of the deputation posts according to the
rules applicable to such posts. In such cases, the past service of the
deputationists in the parent departments will count towards pension and the
pensionary liability will be shared between different Governments in accordance
with the existing rules on this subject.
*Addition
made vide Notification No. FD.SR-II-6(57-73-2116, dated 29th
November, 1974.
Compendium
2008
Deputation Policy
*@Provided that if a Government servant on
the expiry of his three years period of deputation with an Autonomous/Local
Body, in which service is pensionable, opts for permanent absorption in that
Body, he will be required to resign from Government service. On resignation, he
will be entitled to receive pension/ gratuity from the Body concerned according
to its own rules. The Government will share pensionary liability for the period
of service rendered by the Government servant concerned under Government before
proceeding on deputation to the Autonomous/Local Body concerned according to
its own rules. As for the deputation period the Government will refund to the
Body concerned leave salary contributions and pension contribution, if any, already
paid by the later to the former. In such a case gratuity equal to the balance
in the G.P. Fund account of the Government servant concerned inclusive of
interest will not be paid by Government.
4.
The deputation policy detailed at paras 1 to 3 above shall
be applicable to:
i)
Further cases of deputation, including cases of
Government Servants who have already proceeded on deputation but whose
deputation terms had not been decided by the 21st January, 1974.
ii)
Existing cases of deputation in which the period of
deputation has already exceeded 3 years. In such cases the deputationists may
be allowed a grace period of 6 months in which to decide whether they wish to
be absorbed in the borrowing organizations or to revert to their parent
departments (and during which they may continue on their existing terms of
deputation).
iii)
Existing cases of deputation, in which the periods of
deputation are less than 3 years at present, as soon as the 3 years period is
completed, or six months from 21st January, 1974, whichever is
later. In such cases, the Administrative Departments should initiate action
immediately to ascertain the option of the deputationists between
*Added
vide Notification No.FD.SR.II-6-57/73 dated 22.01.1980
absorption in the borrowing
organizations and reversion to their parent departments.
No.FD.SR.II.6(57)-73-1959
Dated the 16th December 1974
2.
Subject: DEPUTATION POLICY
I
am directed to refer to the instructions contained in this department's
circular letter NO.FD.SR.II.6(57)/73.2785, dated 9th February, 1974,
on the subject noted above, and to say that a question has arisen whether the
terms and conditions of deputation in respect of a Government employee who had
served in an autonomous or in
a local
body or in another
Government/Government department and had been repatriated to
his parent department before the issue of this department's circular letter
referred to above, would be governed by the instructions contained in the said
circular letter. It has been decided that cases of such Government servants
should be treated as closed and need not be taken up with the Finance
Department.
No.FD-SR-II-6(57)-73
Dated the 1st January 1975
3..Subject: DEPUTATION POLICY
I am directed to
refer to the instructions contained in para 3 of this Department's circular
letter No.FD.SR-II-6(57)-73-2785, dated 9th February, 1974 which
inter alia lay down that before the expiry of the three years period, the
deputationists should be required to opt between reversion to his parent
department and absorption in the borrowing organization.
2.
A case has come to the notice of Government where an
official opted for absorption in the borrowing organization, but the borrowing
organization was unable for some time to take a decision in the matter.
Government has, therefore, decided that in such cases the deputation may be
extended for a period up to 3 months in order to enable the borrowing organization
to complete the formalities and to take a final decision whether to absorb such
an official permanently, as requested by him, or to send him back to his parent
department.
3.
However, I am to request you kindly to call upon the
deputationists to make up their mind and to give their options well in time
before the expiry of the prescribed period of deputation, so that it does not
become necessary to extend the period of deputation.
No.F.D.SR-II-6(57)73-2785
Dated the 12th July 1975
4.Subject: DEPUTATION POLICY
I am directed to
state that in partial modification of Finance Department's circular letter
No.FD(SR)-II-6(57)-2785, dated the 9th February, 1974, Government
has decided that where a Government servant is transferred from the field to
the Secretariat, whether to his parent department or to some other department,
he should not be treated as on deputation and no deputation pay should be
allowed to him. He may, however, draw such special pay as may be attached to
the post to which he is transferred in the Secretariat.
2. I am to request that if deputation pay has already been
allowed in such cases, the orders may be withdrawn immediately.
No.2612-SO(SR)IV/75-(FD)
Dated the 4th December 1975
5.Subject:PROVISION
OF RESIDENTIAL ACCOMMODATION TO
DEPUTATIONISTS
IN AUTONOMOUS BODIES/CORPORATIONS
I am directed to say
that according to the existing deputation policy circulated with Finance
Department's letter No.FD.SR.II-6(57)73-2785, dated the 9th
February, 1974, cases where the borrowing organization does not have its own
residential accommodation or is unable to provide such accommodation to a
deputationist, even if available he is allowed (house rent subsidy (admissible at Lahore and Rawalpindi only) up
to a maximum of 20 per cent of his basic pay in accordance with the
instructions contained in the Finance Department's circular letter
No.PW-II-13(2)-6(II), dated the 7th July, 1966). The question whether deputationists should be allowed the same
facilities as are available to the employees of the autonomous bodies in the
matter of residential accommodation has been under consideration for some time.
It has now been decided that deputationists from Government Departments working
in autonomous bodies may be provided with rented residential accommodation at
the expenses of the autonomous bodies up to the maximum rent ceiling, fixed for
these bodies for their own employees of similar grades. This will, however, be
subject to the condition that such deputationists give up their claim for the
allotment of Government accommodation or surrender such accommodation already
allotted to them.
Compendium
2008
Deputation Policy
2.
In this connection, the following rent ceilings have
been fixed for the employees of the autonomous bodies subject to a deduction of
7-1/2 per cent from their pay:
|
|
Officers in NPS 19
|
|
--- Rs.1,000/- per month
|
|
|
Officers in NPS 18
|
|
---
Rs. 650/- per month
|
|
|
Officers in NPS 17
|
|
---
Rs. 375/- per month
|
3.
These ceilings would not apply in respect of existing
employees of such bodies who are, according to the terms/ conditions of their
employment, not entitled to such facilities or who are entitled to less
favourable facilities. I would request that where a higher rent ceiling is
being allowed, it may be reduced accordingly.
NO.FD-SR-II-6(57)-73-1148/76
Dated the 21st September 1976
6.Subject: DEPUTATION POLICY
In continuation of
Finance Department's circular letter No.FD-SR-II-6 (57)-73-2785, dated 12th
July, 1975, this is to inform you that it has been decided that:
i) The deputation pay shall not be admissible
in the case of officers in
Grade 22; and ii) In the case of other officers, the
deputation pay may be allowed only after the officer concerned has completed,
or is deemed to have completed, [1](one
year's) continuous service in the Grade in which, but Compendium
2008
Deputation
Policy
for his deputation, he would have
been employed under the Government.
No.FD(SR)II 6(57)/73 (Prov)
Dated the 19th July 1979
7.
Subject: SCOPE FOR DEPUTATION
I am directed to
refer to the correspondence resting with this Department's circular letter
No.FD.SR-II-6-57-73-Part-II, dated 21st December, 1978, on the above
subject and to state that it has been decided that if a Government servant is
transferred from one Department to another under the Punjab Government, it will
not be a case of deputation, and no deputation allowance will be admissible to
him. If a Government servant is in receipt of a deputation allowance in such
circumstances, it may be discontinued forthwith.
No.FD-SR-II-6-139/78
Dated the 22nd July 1979
8.Subject: DEPUTATION POLICY
I am directed to
refer to this department's circular Memo. No.FD-SR- II-6(57)/ 73, dated 19th
October, 1977, on the above subject and to inform you that in the memo under
reference it was decided that deputation allowance would not be admissible to a
Government servant who is sent on deputation before completing one year's
continuous service in the Grade, in which, but for his deputation, he would
have been employed under the Government. It has now been decided that, as in
this Province only senior officers are sent on deputation to higher posts, it
is not necessary to retain this embargo.
Compendium
2008
Deputation Policy
2. I am, therefore, to request that in all such cases where
a Government servant has been deprived of the deputation allowance as a result
of this embargo he may be allowed to receive this allowance for the actual
period of his deputation.
NO.FD-SR-II-6-53/79
Dated the 2nd August 1979
9.Subject: DEPUTATION OF GOVERNMENT SERVANTS
I am directed to
refer to this Department's circular letter No.FD.SR-II-6- 57/73- 2785, dated 9th
February, 1974, read with S&GAD's circular letter No.SORII
(S&GAD)2-86/63, dated 16th January, 1979, on the subject noted
above and to state that it has been brought to the notice of this Department
that a number of Government servants continue to remain on deputation
indefinitely without being asked to return to their parent departments after
the expiry of 3 years. I am, therefore, to request that all such cases of
deputation may kindly be checked up, and where a Government servant has
completed 3 years of deputation, he may be recalled, except where specific
orders of MLA/Governor have been obtained to extend the period of deputation.
2. I am to add that, in future, before sending a Government
servant on deputation, formal orders should be issued fixing the terms and
conditions of his deputation in conformity with those permitted by Finance
Department's circular letter referred to above; and a commitment may be
obtained from the borrowing department/organization that he will be relieved on
completion of a period of 3 years. I am also to clarify that the deputation
terms are to be determined by the parent department and not by the borrowing
department.
Compendium
2008
Deputation Policy
No. F.D.SR-II-6-94/78
Dated the 8th August 1979
10.Subject: DEPUTATION
OF GOVERNMENT SERVANTS TO PRIVATE
FIRMS/ORGANIZATIONS
I am directed to refer to this department's letter
No.FD.SR-II-6-(57) /73-2785, dated 9th February,
1974 on the subject noted above and to state that it has been brought to our
notice that although the circular referred to above did not envisage deputation
of Government servants to private Firms/Organizations certain Administrative
Departments have allowed their staff to join private firms. This is irregular.
I am, therefore, to request you kindly to recall such staff immediately and not
to allow such deputation in future.
NO.FD.SR-II-6-84/80
Dated the 29th December 1980
11.Subject: TERMS AND CONDITIONS OF SERVICE OF PUNJAB GOVERNMENT
EMPLOYEES UNDER THE ENSUING
ISLAMABAD
ADMINISTRATION
I am directed to state that in the light of
the decision taken in the Federal Cabinet meeting held on 3rd and 4th
November, 1980, and the meeting held in the CMLA Secretariat Rawalpindi on the
11th November, 1980 under the Chairmanship of COS to the President, the
Government of the Punjab has decided that with the take over of complete
control of the Islamabad Administration by the Federal Government with effect
from 1st January, 1981 all employees of the Punjab Government
attached with the existing administration of Islamabad District (under the
Punjab Government) except those serving in connection with the subjects of
Employees Social Security, Transport and Small Dams Organization, will come
under the administrative control of the new Islamabad Administration under the
Federal Government. In this capacity they
will be treated as deputationists (from the Punjab
Government to the Federal Government). During this deputation period they would
be entitled to the grant of deputation allowance at 10% of basic pay uniformly
in all cases. They will also be entitled, as a special case, to all
compensatory allowances as admissible to Federal Government employees posted at
Islamabad for as long as they remain on deputation to the Islamabad
Administration.
Government of the Punjab
FINANCE DEPARTMENT
12.Subject:
TERMS
AND CONDITIONS FOR SECONDMENT TO THE CIVIL
AND APPOINTMENT OF ARMY OFFICERS UNDER THE PUNJAB GOVERNMENT AND ITS AUTONOMOUS BODIES ETC.
Will the Additional
Secretary (Services), Services, General Administration and Information
Department kindly refer to the subject noted above?
2.
It has been observed that cases of settlement of terms
and conditions of secondment (deputation) of the Army Officers on their
appointment under the Punjab Government and its Autonomous Bodies etc. are
invariably referred to the Finance Department. The Officers on secondment are
not paid their salaries by the Audit till their terms and conditions of
secondment (deputation) are finally notified by the S&GAD in consultation
with the Finance Department. This causes undue hardship to the officers
concerned.
3.
The Army Officers on their secondment to the Civil are
governed by the terms and conditions contained in the Pakistan Army Order
No.666/60 of 6th October 1960 as amended from time to time. It has, therefore,
been decided that in future the S&GAD may fix terms and conditions of
secondment of the Army Officers in accordance with the provision of PAO 666/60,
dated 6th October 1960 Compendium 2008
Deputation Policy
and reference may be made to the Finance Department only if
some deviation from the terms and conditions contained in the said Order is
desired to be made.
U.O.No. FD.SR-II-6-94/81 Dated
the 19th January, 1982
No.FD.SR.II-6-3/82
Dated the 7th September 1982
13.Subject: RECOVERY OF
LEAVE SALARY
AND PENSION CONTRIBUTION IN
RESPECT OF PROVINCIAL GOVERNMENT EMPLOYEES
ON DEPUTATION TO FOREIGN SERVICE WITHIN PAKISTAN AS WELL AS ABROAD
I am directed to
state that in supersession of all the existing instructions relating to Leave,
Leave Salary Contributions and Pension Contributions in respect of Provincial
Government's Servants on deputation within Pakistan as well as abroad, it has
been decided as follows:
1)
LEAVE/LEAVE
SALARY CONTRIBUTIONS
The Leave Accounts of Government Servants
proceeding on deputation within the country or abroad shall remain closed for
the period or such deputation. No Leave Salary Contributions shall be recovered
from the Foreign Employers and the deputationists will be granted Leave and paid
Leave Salary by the Foreign Employers. The
period of service with the
Foreign Employers shall not count towards earning Leave under the Government.
2)
PENSION CONTRIBUTIONS
a)
Rate of Pension
Contributions.
There shall be a uniform rate of Pension
Contribution @ 33-1/3% of the mean of minimum and maximum of the Pay Scale of
the Government Servant concerned at the time of his proceeding on deputation,
plus other emoluments reckonable for pension, which would have been admissible
to him had he not been deputed on Foreign Service.
b)
Who to pay in cases of
deputation within Pakistan.
The
Foreign Employers shall be required to pay to the Government Pension
Contributions at the rate mentioned above.
c)
Who to pay in case of
deputation abroad.
Government Servant concerned himself shall
during the period of his Foreign Service pay to the Government through the
Pakistan Mission in the borrowing country in Foreign Currency in which he
receives his salary from the Foreign Employer Pension Contribution at the rate
mentioned above. In cases where a part of Foreign Service Pay is drawable in
Pakistan Rupees, a percentage of the monthly amount of the Pension Contribution
may be paid in Pakistan Rupees equal to the percentage of the Foreign Service
Pay which is drawable in
Pakistan Rupees. Failure to pay
Pension Contribution shall result in the period of Foreign Service not being
counted towards pension.
2. These orders shall take effect from 01.10.1982. Formal
amendments to the relevant rules shall be issued separately.
NO.FD.SR.II-6-57/73
Dated the 24th January 1983
14.Subject: DEPUTATION
POLICY
I am directed to
refer to the subject noted above and to state that with the introduction of an
amendment in Rule 2.11 of the Civil Services Pension Rules vide Finance
Department's Notification No. FD.SR.III-4-22/80, dated 05.03.1980 (copy
enclosed), this Department's circular letter No. FD.SR.II-6-57/73, dated
22.01.1980 (copy enclosed) stands modified to the extent of inconsistency.
Accordingly, from 05.03.1980 onwards a civil servant who with the proper
concurrence of the competent authority leaves service under the Government of
Punjab and seeks absorption/ employment under an autonomous, semi-autonomous/local
body where service is pensionable is not required to resign from Government
service, and the Government, if it is so requested, is liable to share
pensionary liability for the period of service rendered by such a civil servant
under the Government in accordance with the Government rules.
No.FD.SR.II-6(94)/81
Dated the 21st October 1985
15.Subject:TERMS &
CONDITIONS OF SECONDMENT TO THE CIVIL AND
APPOINTMENT
OF ARMY OFFICERS UNDER THE PUNJAB
GOVERNMENT
AND ITS AUTONOMOUS BODIES ETC
In
continuation of U.O. letter No. FD.SR.II-6-94/ 81 dated 15.05.1985 on the above
cited subject and forward a copy of Joint Services Instructions No. 4 dated
04.03.1985 along with corrigendum No. 4 dated 22.08.1985 regarding terms and
conditions of Services of Armed Forces Officers seconded to civil Ministries
(other than Defence) departments of the Central/Provincial Governments and
autonomous/ semi-Autonomous bodies/Corporations etc. is enclosed for
information and guidance.
JOINT SERVICES INSTRUCTION NO.4
Dated the 4th March 1985
16. TERMS AND CONDITIONS OF SERVICE OF ARMED FORCES OFFICERS SECONDED TO CIVIL MINISTRIES (OTHER THAN DEFENCE) DEPARTMENT OF THE CENTRAL/PROVINCIAL GOVERNMENTS AND AUTONOMOUS/ SEMI-AUTONOMOUS BODIES/CORPORATIONS ETC.
It has been decided
that Armed Forces Officers seconded to civil ministries (other than Defence),
departments of the Central/ Provincial Governments, autonomous /semi-autonomous
bodies and corporations etc. will be governed by the following terms and
conditions:
2.
Tenure
a)
Officers will normally be seconded for a period up to
three years extendible, in exceptional circumstances, by one year by the
Government, after which the officer will normally either be called to the
parent service or released. No extension in service will be
allowed to officers who complete
age/ service limits for retirement during secondment.
b)
If the deputation of an officer tends to become
indefinitely prolonged, permanent absorption of the officer concerned in the
civil cadre by retiring him from the parent service, would be considered.
c)
In case of an emergency, the parent service will have
the option of withdrawing a deputed officer without notice, if necessary.
d)
An officer will have the option to request for return
to his parent service if he feels that his service career is adversely affected
by continued deputation.
3.
Pay & allowances
a)
The deputationist will be entitled to pay of rank,
Command/Staff/Charge Pay,
Instructional Pay, Qualification Pay, Flying Submarine Pay/Special
Service/Group Pay/Technical Pay/Disturbance Pay, Kit Allowance and
Non-Practicing Allowance drawn by them in the Military Service immediately
before their secondment in addition to 20% of pay of the rank as Special
Compensatory Allowance.
b)
Entertainment allowance
Entertainment Allowance may be allowed according to the
equivalence of rank formula/ at
the rate admissible on the civil side.
c)
Senior Post Allowance
This allowance will not be admissible in addition to
Command/Staff/Charge/Instructional
Pay etc.
4.
Pension including Disability/Family Pension
a)
Pension including disability/family pension will be
granted to officers under relevant Military Pension Rules. They will count the
period of service with the borrowing ministries/departments etc. as qualifying
service for pension in the Army/Navy/Air Force.
b)
The claims that the officers or their families may have
in respect of the disability or death during the period of their employment
under the borrowing ministry/department etc. or arising out of any disability
contracted in such service shall be determined solely in accordance with the
relevant Military Pension Rules as amended from time to time and the entire
cost of any such pension shall be borne by borrowing ministries/departments
etc. These ministries/departments will also be liable to bear proportionate
share of any gratuities/pensions that may be admissible to these officers in
respect of their service under military Rules. In case of officers on
deputation to a Non-Government body, the pension contribution for pension
admissible to them under relevant Military Pension Rules, in respect of service
rendered by them on deputation will be payable by the borrowing agency.
5.
Leave
a)
The officers will continue to be governed by Military
Leave
Rules.
b)
Leave Account of the officers will be maintained by the
parent department in consultation with the borrowing organizations and leave
will be granted by the appropriate authorities in borrowing organizations under
intimation to Service HQ/ CORO/Record of Office concerned. Leave earned in the
borrowing organization will be availed of, as far as possible before reversion
to the Service.
6.
Rank
Acting/temporary rank will be retained/
relinquished as if the officers had continued in Military Service in the
appointment last held.
7.
Promotion in the Service
While on secondment they will not be
entitled to acting/ temporary promotions.
However, substantive/substantive temporary promotions will be made up to
the rank held at the
time they were seconded to civil
department. This paragraph does not apply to AMC Officers.
8.
T.A./D.A./Conveyance Allowance As
Admissible under civil rules.
9.
Accommodation etc.
a)
Government accommodation will be provided under civil
rules and rent will be paid under those rules.
b)
Normal water/electricity charges prevalent at the
station will be paid.
c)
No Service accommodation/furniture will be provided.
10.
Medical Treatment
For Medical treatment civil rules
will apply. They will not be entitled to treatment in Military Hospitals.
11.
Purchase of Rations from the Service Sources and Others
Purchases from Canteen Stores Departments/Officers Shops etc.
They
will not be entitled to make the above purchases.
12.
Provision of Batman Batman will not be provided.
13.
Cost of Passage/TA for joining post in the
Military/Departments and returning there from
This
will be borne by the borrowing ministry/department etc.
14.
Defence Services Officers Provident Fund
Contribution.
The
officers will continue to contribute towards DSOP Fund.
15.
Advance
Compendium
2008
Deputation Policy
The officers may be allowed House building
Advance/ Motor Car Advance from the relevant Services Budget as permissible
under relevant Service Rules.
16.
Discipline
The officers will continue to be governed by
the provisions of their respective Service Act/Rules/ Laws. Day to day conduct
and discipline will be governed by the rules of the borrowing
ministries/departments etc. concerned.
16.
In addition to the above, all other special concessions
or prerequisites such as free residential accommodation, use of transport at
Government expense etc. which otherwise normally go with a particular
appointment to which the officer may happen to be seconded will also be
admissible to him.
17.
The above prerequisites are without prejudice to any
improvements which the borrowing department may sanction in individual cases
under special circumstances in consultation with their financial authorities.
18.
Government letters containing the above terms and
conditions will be issued in individual cases by the borrowing
ministries/department etc.
19.
The provision of this JSI are not applicable to:
a)
Officers serving in the Civil Armed Forces (who will
continue to be governed by their existing rules); and
b)
Officers who are absorbed in the civil departments.
20.
This JSI shall take effect from the 14th
December 1981.
21.
JSI No.46/59.PAO-666/60 and Ministry of Defence letter
No. 101/64/PS-3(a)/4005/D-2A dated the 5th June, 1965 may be treated
as superseded by this JSI.
Compendium
2008
Deputation Policy
No.FD.SR.II-6-57/73-Pt.II
Dated the 9th March 1986
17.Subject: DEPUTATION
OF SAS ACCOUNTANTS/ASSISTANT ACCOUNTS OFFICERS TO THE PROVINCIAL GOVERNMENTS
I am directed to
enclose a copy of the Finance Division Government of Pakistan letter No.
F-3-(20)R-2/85 dated 22.10.1985 in which the Federal Government has decided to
allow deputation pay at the following rates in addition to the pay admissible
to the Audit Officers of Pakistan Audit Department while on deputation :
i)
SAS Accountants (BPS-16) at
Rs.200/-p.m. ii) Asstt: Accounts
Officers (BPS-17) at
Rs.300/-p.m. iii) Officers in
BPS-18/19 at Rs.400/-p.m.
2. It has been decided that the revised rates of deputation
pay may be allowed to the officers of Pakistan Audit Department who have
been/will be appointed on deputation to the Punjab Government. This order will
take effect from 01.10.1985. List of officers at present on deputation to
Punjab Government is enclosed herewith.
Compendium
2008
Deputation Policy
No.
FD.SR.II/6(A)3/91
Dated the 14th December 1991
18.Subject: POLICY REGARDING DEPUTATION WITHIN THE COUNTRY
I am directed to
refer to Finance Department’s circular letter No. FD.SR-II-6(57)/73-2785, dated
09.02.1974 and to state that it has been decided that in case a civil servant
is transferred from one department to a post in another department of the
Punjab Government or to Federal Government/other provincial Government, he may
not be considered on deputation in the meaning of Rule 15 of the Punjab Civil
Servants (Appointment and Conditions of Service) Rules, 1974 and no deputation
allowance will be admissible. However, on transfer to federal/other
Governments, or from one department of the Punjab Government to another
department, against higher post, the civil servant will be allowed pay of the
post under Section 16 of the Punjab Civil Servants Act, 1974 in the manner
prescribed under rule 4.4 (a) (i) of CSR Punjab, Volume-I, Part-I.
No. FD.SR-II-6-13/97
Dated the 11th August 1997
19.Subject: DEPUTATION
POLICY
I am directed to
refer to this Department’s letter No. FD. SR-II-657/73-2785 dated 09.02.1974
amended from time to time on the subject noted above and to say that it has
been decided to issue standard terms and conditions to be made applicable in
case of APUG/Provincial Government officers if allowed to work on deputation against
the post under Autonomous Bodies of the Punjab which will be as follows:
1)
PAY & ALLOWANCE
Compendium
2008
Deputation Policy
Pay and Allowances as admissible in his parent
department from time to time under the Government Rules.
2)
DEPUTATION ALLOWANCE
In cases where the deputation posts carry pay
scale equivalent to those of the posts held by the deputationists in their
parent departments, deputation allowance may be allowed @ 10% of the basic pay
in the parent departments.
In cases where deputation posts carry pay
scale higher than those of the posts held by the deputationists in their parent
departments, deputation allowance may be allowed 20% of the basic pay in the
parent departments.
In case the officer has been allowed
“move-over” to the next higher pay scale, he shall be allowed the deputation
allowance with reference to the maximum of the pay scale of his post in the
parent department. However, his/her ‘move-over’ pay scale shall not be taken
into account for the purpose of calculation of deputation allowance in terms of
F.Ds letter No. FD. SR-II-5-57/73(P-II) dated
04.09.1986
(enclosed vide page 260).
@*Provided if a
deputationist is APUG officer/Federal Government employee then he will be paid
deputation allowance @ 20% of the minimum of his substantive pay sale
irrespective of the fact whether the post against which he is working on
deputation carries the same pay scale or the higher pay scale.
3) RESIDENTIAL ACCOMMODATION.
*Addition
made vide letter No. FD-SR-II-6-13/97 dated May 24, 1998
Compendium
2008
Deputation Policy
He is entitled to House Rent Allowance as
admissible under the Punjab Government Rules provided he is not already
residing in a Government owned accommodation, if accommodation is provided it
will be subject to normal deduction of 5% of his pay.
***Provided, if a
Government servant, while on deputation with an autonomous body, continues to
retain Government owned accommodation, the Autonomous Body concerned shall be
liable to pay House Rent to the Government on behalf of the deputationist @ 45%
or 30% (whichever is applicable of the minimum of the pay scale of the
deputationist in his parent department.
4)
TRAVELLING/DAILY ALLOWANCE
i)
T.A./D.A. during
incumbency of deputation.
As admissible in accordance with the T.A.
Rules of the Borrowing Organization provided these are not inferior to
Government Rules.
ii)
T.A./D.A. on transfer to and back to the parent
department shall be paid by the Borrowing Organisation.
5)
JOINING TIME
He will be entitled to joining time on his
transfer from the Borrowing Organization and salary for the joining time will
be paid by the Borrowing Organisation.
6)
ENCASHMENT OF L.P.R.
A civil servant on deputation who is due to
retire from Government service either on completion of 26 years qualifying
service or on
*Addition
made vde letter No. FD.SR.II/6-13/97 dated October 1, 1997
Compendium
2008
Deputation Policy
attaining the age of
superannuation may draw the encashment of L.P.R. from the Borrowing
Organisation, if he continues to work during the whole period of his
L.P.R./last year of his service, without repatriation of his service.
7)
LEAVE/LEAVE SALARY
The leave account of the Government servant
during the period of deputation shall remain closed. No leave salary
contribution shall be recovered from the foreign employer and the deputationist
will be granted leave and paid leave salary by the foreign employer. The period
of service with the foreign employer shall not count towards earning leave
under the Government. Encashment of leave will not be admissible in the case of
Government servants on deputation on the basis of rules/regulations of the
autonomous bodies/corporations.
8)
DISABILITY LEAVE.
The borrowing organisation shall also be
liable for leave salary in respect of disability leave granted to the civil
servant on account of disability occurred in and through foreign service, even
though if such disability manifest itself after the termination of foreign
service. The leave salary charges, for such leave shall be recovered by the
civil servants direct from the borrowing organisation.
9)
PENSION CONTRIBUTION.
The borrowing organisation shall be required
to pay pension contribution at the rate of 33-1/3 of the mean of minimum and
maximum of the pay scale of the officer plus other emoluments reckonable for
pension (subject to verification of the audit) to the Government during the
deputation period.
10)
MEDICAL FACILITIES.
Compendium
2008
Deputation Policy
He will be provided medical facilities in
accordance with the rules of the borrowing organisation, provided such
facilities are not inferior to those admissible to him under the
Government/parent department.
11)
SUBSCRIPTION TO FUNDS.
He will continue to subscribe to G.P. Fund and
such other funds as he was subscribing to before deputation at the rates under
the relevant rules of the Government.
12)
RESIDENTIAL TELEPHONE.
As per
policy of the Provincial Government.
13)
CONVEYANCE/TRANSPORT.
The deputationist will be provided
Conveyance/Transport as admissible to Government officers of his status/grade
under the rules.
14)
CONDUCT & DISCIPLINE.
He
will be governed by the provisions of relevant E&D/Conduct Rules,
applicable to the service/cadre to which he belongs.
15)
CHANGE IN TERMS OF DEPUTATION.
The civil servant on deputation will continue
to be under the rulemaking control of the lending Government, in matters of
pay, leave pension, G.P. Fund, etc. The lending Government accordingly
will have a right to determine, in
consultation with the borrowing organisation, the terms which shall not be
varied by the Borrowing Organisation without consulting the lending Government.
Compendium
2008
Deputation Policy
16)
FRINGE BENEFITS.
Any fringe benefits, attached to the
deputation posts other than those specifically mentioned above will be allowed
to the officer if the same were admissible to him in his parent department.
17)
PERIOD OF DEPUTATION.
The period of deputation shall not exceed
three years. However, Government reserves the rights to withdraw/transfer the
deputationist at any time without assigning any reason. In case, the
deputationist retires while on deputation, the period of deputation shall stand
expired on the date of his retirement.
2.
The above terms and conditions will be made applicable
by all the Administrative Departments for its employees and there is no need to
refer their cases to the Finance Department for approval. However, if an advice
of the Finance Department on the specific issue is required, Administrative
Department can refer the case with their self-contained comments on the issue.
3.
Deputation Policy instructions already issued refer to
above should be treated to having been withdrawn/modified accordingly.
4.
The above instructions should be brought to the notice
of all concerned for strict compliance.
No. FD.SR-II/6-3/82
Dated the 3rd April 1998 Compendium 2008
Deputation Policy
20.Subject:
ENCASHMENT OF UN-AVAILED PORTION OF LEAVE
EARNED
BY THE DEPUTATIONIST DURING HIS
DEPUTATION
PERIOD
I am directed to refer to this
department’s instructions bearing No. FD.SR-11-6-57/73-2785, dated 09.02.1974,
No. FD.SR-II-6-3/82
dated
07.09.1982 (enclosed vide page
254) and No. FD.SR-II-6-13/97 dated
11.08.1997 and to say
that as per provisions of Deputation Policy, if an official is deputed to work
on deputation with Borrowing Organisation/Department, his leave account in the
parent department remains closed, no leave salary contribution is to be
recovered from the Foreign Employer/ Borrowing Organisation and the leave
earned by the deputationist during the period of his deputation is not to be
credited to his leave account in the parent department, after the expiry of his
deputation period.
2.
Instances have come to notice that the deputationists
during the period of their deputation do not avail leave, or the leave is not
granted in spite of the fact that they applied for leave and subsequently they
requested for the encashment of their leave/un-availed portion of leave earned
by them during their deputation period.
3.
It has now been decided that if the deputatationist
applies for grant of leave and the leave so applied is refused by the Competent
Authority in the Borrowing Organisation/Department then the Borrowing
Organisation/Department is bound to pay him the encashment of the
leave/un-availed portion of leave, earned by him during his deputation period.
For this purpose no sanction of the Finance Department is required and he/she
will be granted encashment of leave with the approval of the Competent
Authority/Leave Sanctioning Authority in the Borrowing Organisation/Department.
All the relevant instructions on the subject will be deemed to have been
amended accordingly.
4.
The above instructions may be brought to the notice of
all concerned for strict compliance.
Compendium
2008
Deputation Policy
No. FD.SR.II/6-13/97
Dated the 25th July 2001
21.Subject: EXTENSION IN DEPUTATION PERIOD BEYOND THREE YEARS IN RELAXATION OF DEPUTATION POLICY
I am directed to
refer to the subject noted above and to say that according to Condition No. 17
of the Deputation Policy bearing No. FD.SR-II-613/97, dated 13.08.1998,
deputation is permissible to a civil servant for a maximum period of three
years with the approval of the Head of the Department and under the special
circumstances, further extension in deputation can be allowed in favour of deputationists
with the approval of the Governor/ Chief Minister.
2.
Now, the Governor has been pleased to authorize the
Finance
Department to grant extension in deputation for a further
period up to one year, beyond three years, in relaxation of Deputation Policy
dated 13.8.1998, provided that such extension is fully justified and relates to
exceptional circumstances.
3.
Any extension in deputation beyond three years not
converted under par 2 are beyond a period of four years will be continued to be
submitted to the Governor for approval in the shape of summary, in relaxation
of Deputation Policy.
No. FD.SR.II/6-13/97
Dated the 10th April 2002 Compendium 2008
Deputation Policy
22.Subject: DEPUTATION POLICY
I am directed to
refer to this Department’s letter No. FD.SR-II/613/97 dated 13.08.1998, on the
subject noted above and to say that the Governor of the Punjab has been pleased
to amend Clause 12 and 16 of the Deputation Policy, referred above which should
now be read as under:
|
Clause No. 12:
|
RESIDENTIAL TELEPHONE
|
|
|
As per policy of the Borrowing
|
|
|
Organization
|
|
Clause No. 16:
|
FRINGE BENEFITS
|
|
|
The
deputationist shall be entitled to any
|
fringe benefit, attached to the
post other thanthose specifically mentioned above.
2. The above
instructions may be brought to the notice of all concerned for strict
compliance.
.
[1] Substitution for "two
(2) years" made vide F.D. letter No. FD-SR-II-6(57)/73 dated 19th
October, 1977.
No comments:
Post a Comment