PUNJAB LOCAL GOVERNMENT DISTRICT SERVICE (TMA) CADRE RULES, 2005

[5th June, 2003]

THE PUNJAB LOCAL GOVERNMENT DISTRICT SERVICE (TMA) CADRE

RULES, 2005

[SOV(LG)38-6/2003]

1. Short title and commencement. - (1) These Rules may be called the Punjab Local

Government District Service (Tehsil / Town Municipal Administration Cadre) Rules, 2005.

(2) They shall come into force at once.

2. Definitions. - (1) In these rules unless there is anything repugnant in the subject or

context:-

i.“Appointing authority”: means the authority specified in column 5 of the

table;

ii.“Department”1:means the Local Government & Community

Development Department, Government of the Punjab;

iii.“Functional Unit”means a group of posts or a part of such group

sanctioned as a separate unit;

iv.“Board”means the Punjab Local Government Board, constituted under

the Punjab Local Government Ordinance, 1979;

v.“Government”means the Government of the Punjab;

vi.“Basic Scale”means Basic Scale of pay as notified by the

Government.

vii.“Initial Recruitment” means appointment other then by promotion or

transfer/posting on the basis of examination to be conducted by the Board

after advertisement of the vacancies in newspaper;

viii.“Post”means a post specified in Column 4 of the Table; and

ix.“Table”means the table appended to these rules.

(2)Words and expressions used herein but not defined shall have the same meanings

as are assigned to them in the appropriate law.

3.Establishment and composition of the Service. -  (1) There shall be established a

Service for the Tehsil / Town Municipal Administration to be called the Punjab Local Government

District Service (Tehsil / Town Municipal Administration Cadre).

(2)The Service shall consist of the following Functional Units;-

i.The Administrative Functional Unit.

ii.The Finance/Accounts Functional Unit.

iii.The Engineering Functional Unit.

iv.The Planning Functional Unit.

(3)One coming into force of these rules, all the members of the Local Council Service,

employees of Local Government & Community Development Department and

Housing, Urban Development & Public Health Engineering Departments shall

become eligible for posting and transfer in the Service in accordance with the share

1 [sub-rule (ii) in rule 2, for the words “Rural Development” is amended “Community Development” on dated 7th August, 2007]

to be determined by the Government, in the corresponding Basic Scale of the same

Functional Unit. Lien/Seniority matters of such members/employees shall be

maintained in their said parent department and service respectively.2

(4)Officers and Officials of one Functional Unit shall not be eligible for appointment to

a post in any other Functional Unit.

4.Appointment to the Service. - (1) Appointment to a Post in the Service shall be made

by Initial Recruitment, promotion and transfer/posting by the Appointing Authority in respect of the

Post mentioned in column 4 in the manner specified in column 7 of the Table.

(2)Appointment by Initial Recruitment shall be made in accordance with rule 5 and

appointment by promotion and transfer/posting in accordance with rule 6.

5.Initial recruitment. - (1) Initial Recruitment to the Post shall be made by the Department

on the basis of the result of the examination and interview conducted by the Board. The Board

shall follow the selection criteria for appointment as may be notified by the Services & General

Administration Department of the Government.

(2) (i)A candidate for Initial Recruitment to a Post must possess the educational

qualifications and experience as laid down respectively in column 6 of the table.

(ii)Age for initial recruitment shall be between 21 years to 28 years:

Provided that the age for the post of Union Secretary (Union Committees)

and Naib Qasid/Chowkidar shall be between 18 years to 25 years”.3

(iii)In a case where the recruitment is to be made on the basis of written

examination, the age shall be reckoned on the last date of submission of

application for the post, given in the advertisement.

(3)No person shall be appointed to the Service unless he is citizen of Pakistan

and is a resident of the province of the Punjab.Provided that a post falling in any

Functional Unit of the Service in BS-14 shall be filled from amongst the bonafide

residents of the concerned District.

6.Appointment by promotion. - (1)  A member of the Service shall be eligible to be

considered for appointment by promotion to a Post reserved for promotion in a manner as may be

prescribed:

Provided that the Posts reserved in various Functional Units for appointment by

transfer/posting shall be utilized for the promotion of members of the respective

Functional Unit against their quota, as may be determined by the Government from

time to time.

(2)Promotion including proforma promotion shall not be clamed by any member of the

Service as of right.

(3)Promotion shall be granted with immediate effect and be actualized from the date of

assumption of charge of the higher post, and shall in no case be granted from the

date of availability of Post reserved for promotion.

(4)A member of the Service shall not be entitled to promotion from an earlier data

except in the case of proforma promotion.

(5)A retired member of the Service shall not be eligible for grant of promotion, but may

be considered for grant of proforma as may be prescribed by the Services &

General Administration Department of the Government.

(6)Appointment by promotion shall be made on the recommendations of the Board.

7.Appointments by transfer/posting. -(1) Appointments by transfer/posting may be

made from amongst persons holding appointments in the Government in Provincial Management

Service, APUG service, departments and services mentioned in rule 3 (3), in the same grade as

2 [sub-rule (3) in rule 3, for the words “Rural Development” is amended “Community Development” on dated 7th August, 2007]

3 [sub-rule (2) in rule 5, is amended on dated 7th August, 2007]

that of the post to which appointment is to be made, subject to the persons fulfilling the conditions

of appointment to the Post concerned and the share of above Service in the Functional Units as

may be determined by the Government, from time to time.

8. Confirmation and Termination. - (1) No person shall be confirmed in the

Service unless he successful1y completes such training and passes such departmental

examination as may be specified by the Department.

(2)If a member of the Service fails to complete successfully any training or pass the

departmental examination specified under sub rule (1) within such period or in such

number of attempts as may be fixed by the Department, the Appointing Authority

may:

a) In case of Initial Recruitment, terminate his' services; and

b)In case of appointment by promotion revert him to his former post, or if there

be no such post, terminate his services.

(3) The services of a member of the Service may be terminated without notice during

the initial or extended period of his probation. Provided that, where such a member

is appointed by promotion or, as the case maybe, is transferred from one Basic

Scale, Functional Units or post to another Basic Scale, Functional Unit or post, his

services shall not be terminated so long as he holds a, lien against his former post,

Basic Scale or Functional Unit.

(4)In the event of a Post being abolished or a number of Posts in a Functional Unit or

Basic Scale is reduced due to the exigencies of Service, or decision of competent

court, the services of the most junior person in such Functional Unit or Basic Scale

shall be tenanted.

9.Probation. -(1), (a)  A person appointed to a post in a Basic Scale against a substantive

vacancy shall remain on probation for a period of two years, if appointed by initial recruitment, and

for one year if appointed by promotion.

(b)The Appointing authority may extend the period of probation by a further

period not exceeding two years in case of Initial Recruitment and one year in

case of appointment by promotion.

(c)Officiating service 'and scurvies spent on deputation to a corresponding or a

higher post may be allowed to be counted towards period of probation.

(2)If no order is passed by the day following the completion of the initial probationary

period, in case of Initial Recruitment, the period of probation shall be deemed to

have been extended for another two years and in case of appointment by promotion,

for another one year.

(3)Subject to rule 8, if no order is passed by the day in which the maximum period of

probation expires, the probationer shall he deemed to have been confirmed in the

appointment from the date on which the period of probation was last extended or

may be deemed to have been so extended.

(4)A probationer who has satisfactorily completed his period of probation against a

substantive vacancy shall be confirmed with effect from the date of his

continuous appointment in such a vacancy:

Provided that where the period of his probation has been extended under the

provisions of sub-rule (I) of this rule, the date of confirmation shall, subject to the

other provisions of this rule, be the date on which the period of probation was last

extended.

10.Seniority. -(1) The seniority inter se of persons appointed to Posts in the same Basic

Scale in a Functional Unit shall be determined:-

(a)in the case of persons appointed by Initial Recruitment, in accordance with

the order of merit  assigned by the Board.

(b)in the case of persons appointed by promotion, with reference to the dates of

their continuous appointments in the Basic Scale provided that if the date of

continuous appointment in the ease of two or more persons appointed to the

Basic Scale is the same, the elder if not junior to the younger in the next

below Basic Scale; shall rank senior to the younger person.

Explanation-I.  If a person junior in a lower basic scale is promoted to higher basic

scale by superseding his senior and subsequently the latter is also promoted, the

promoted first shall, rank senior to the one promoted subsequently.

Explanation-II.  A junior appointed to a higher Basic Scale shall be deemed to have

superseded his senior only if both the junior and the senior were considered for

the higher Basic Scale and the junior was appointed in preference to the

senior.

(2)The seniority of the persons appointed by Initial Recruitment to the Basic Scale vis-

à-vis those appointed by promotion shall be determined with reference to the date of

continuous appointment to the Basic Scale:

Provided that if two dates are the same, the persons appointed by promotion than

by initial recruitment shall rank senior to the person appointed by initial recruitment.

Provided further that inter seniority of persons belonging to the same category shall

not be altered.

Explanation: In case a group of persons in selected for initial appointment at one

time, the earliest date on which any one out of the group joined the Service shall be

deemed to be the date of appointment of all persons in the group.

(3)Notwithstanding the provisions of this rule, the seniority list already prepared in

accordance with the rules applicable immediately before the commencement of

these rules shall be construed as seniority list for promotions in their parent

departments/service.

11.Posting and Transfers. -Every member of the Service shall be liable to serve anywhere

in the Province, in any department, local authority of statutory body set up or established by the

Government:

Provided that if he is required to serve in a post outside his Functional Unit, his terms and

conditions of service as to his pay shall not be less favorable than those to which he would have

been entitled if he had not been so required to serve.

12.Reversion. -A member of the Service appointed to higher Post or Basic Scale on

officiating basis or current charge basis shall be liable to reversion to his lower Post or Basic

Scale without notice.

13.Retirement. - (1)  A member of the Service shall retire;

a)on such date, after he has completed twenty years service, as the

Appointing Authority may, in public interest, direct; or

b)Where no direction is given under clause (a), on completion of 60th

year of his age.

(2)A retired member of the Service;

a)(shall not be re-employed in the service);

(3)A member of the Service during leave preparatory to retirement may seek private

employment with the approval of the Appointing Authority.

14.Remuneration. - (1) Member of the service shall be paid remunerations and allowances as

may be determined by the Government which may be adopted by the Board. In addition to these

remuneration and allowances he will get 30% of basic salary in lieu of pension per month.

(2)A member of the Service shall draw his pay and other allowances from the

Tehsil/Town Municipal Administration or the Union Administration, as the case may

be, under which he has served during the period for which the pay and allowances

are claimed.4

15.Pension and gratuity. - (1) Members of the Service on retirement shall not be entitled to

any pension or gratuity.

(2)Where a member of the Service was a Government servant or member of LCS at

the time of the enforcement of these rules, he shall be entitled to receive his pension

form the parent department/Board.

(3)The Board with the approval of Department shall recover the leave salary and

pension contribution of the members of the erstwhile Local Council Service from the

Tehsil/Town Municipal Administration and other institution under which they have

served, and transfer the same to the parent department.

16.Group Insurance. -A member of the Service shall be entitled to the benefits admissible

under the Punjab Local Councils and Municipal Bodies Employees Group Insurance (Contract)

Rules, 1974 or any other Law for the time being in force. The persons transferred/posted in the

Service from the Department and the service mentioned in rule 3(3) shall be governed by the

respective rules concerning Group Insurance Scheme applicable to them prior to transfer/posting

in the Service.

17.Leave. - (1) Subject to such modification as may be specified by the Government of the

Punjab Revised Leave Rules, 1981 as amended from time to time shall, mutatis mutandis, be

applicable to the members of the Service.

(2)Where a member of the Service proceeds on leave, he shall claim his salary from

the Tehsil/Town Municipal Administration or the Union Administration, as the case

may be, under which he was serving at the time of proceeding on leave, provided

that the amount of salary paid during leave shall be deducted by the concerned

Tehsil/Town Municipal Administration from the amount of contribution of leave salary

payable to the Board.5

18.Conduct. - The conduct of a member of the Service shall be regulated by the Punjab

Government Servants (Conduct) Rules, 1966 or such other rules may be applicable to

Government servants.

19.Efficiency and Discipline. - A member of the Service shall be liable to such disciplinary

action and penalties in accordance with the procedure prescribed by the Punjab Employees

Efficiency, Discipline and Accountability Act, 2006, or any other law for the time being in force.6

20.Right of appeal or representation. - A member of the Service aggrieved by an order

passed against him under these rules, shall a right to file an appeal within sixty days of the

passing of the order, to the authority next above the authority passing the order and to the

Government where the order is passed by the Department.

Provided that no appeal shall lie on matters relating to the determination of fitness of a

person to hold a particular Post or to be promoted to a higher post or Basic Scale.

21.Delegation of Powers. - The Department may delegate its powers under these rules to

any of the officer subordinate to it.

4 [sub-rule (2), in rule 14, is amended on dated 7th August, 2007]

5 [sub-rule (2), in rule 17, is amended on dated 7th August, 2007]

6 [in rule 19, is amended on dated 7th August, 2007]

22.General. -(1) In all the matters not provided for in these rules and subject to the general

directions of the Department, members of the Service shall be governed by the provisions and

procedure as laid down in the Punjab Civil Servant Act, 1974 and the rules farmed there under:

(2)The Board shall maintain the service record of all the members of the Service. The

Government may require Tehsil/ Town Municipal Administration to contribute an

amount calculated at such rate as may be determined by it towards the expenditure

of the Board in this regard.

23.Repeal and Saving. - The Punjab Local Council Service (Appointment & Conditions of

Service) Rules, 1983, Rule 4(v) of the Punjab Local Council Servants (Service) Rules, 1997

and serial No. 54 of the Schedule of the Punjab Local Government & Rural Development

Department Service Rules, 1981” shall stand repealed except in their application to the already

retired and personnel of Local Council Service constituted under Punjab Local Government

Ordinance, 1979.7

7 [in rule 23, is amended on dated 7th August, 2007]

TABLE

Sr.

No

Name of

Departme

nt

Functional

Unit

Name and

Scale of the

Post

Appointing

Authority

Qualification for

appointment by initial

recruitment

Method of Transfer / Posting,

initial recruitment and

promotion.

Examination / Training

required for the

confirmation / promotion

12345678

1

LG&CD

Departmen

t

AdministrativeChief Officer(Bs-14)Tehsil/ Town Nazim

At least Graduate (2nd

Division)

From a recognized

University.

By posting /transfer from Chief

Officers (Bs-14) of LCS. If none is

available by transfer/posting then

by initial recruitment.

Department training for

confirmation as may be

prescribed.

2

LG&CD

Departmen

t8

LG&CD

Department

Chief Officer

Superintendents

Council Officer

ATO (R)

(BS-16)

Secretary LG&CD

Department

Graduate from a recognized

University

By posting/transfer from Chief

Officers Bs-16 of LCS,

Superintendents Bs-16 of

LG&CD Department,

Administrative Officer, / Private

Secretaries (Bs-16) of PLGB. If

none is available by

transfer/posting then:-

(i)50% by promotion from

the officers at serial

No. 1, column 4,

having at least three

years service and

(ii)      50% by initial

recruitment.

-do-

3LG&CD

Departmen

t

AdministrativeT.M.O

T.O (R)

Chief Officer

A.T.O(R)

A.Os, PLGB

Supdt. Council

(BS-17)

Secretary LG&CD

Department

At least Masters Degree from

any recognized university (2nd

Division).

By posting/transfer from Chief

Officers (BS-17)  of LCS,

Administrative Officers Bs-17 of

PLGB, Project Managers/ADLGs

of LG&CD Department, APUG,

PMS. If none is avaible by

transfer/posting then:-

-do-

8 [for all the word LG&RD is amended as LG&CD on dated 5th September, 2005]

(i)50% by promotion from

the officers at serial No. 2,

column 4, having at least

three years experience in

BS-16 and

(ii)50% by initial recruitment

4

LG&CD

Departmen

t

AdministrativeT.M.O

T.O(Reg)

Chief Officer

(BS-18)

Secretary LG&CD

Department

.By posting/transfer from Chief

Officers BS-18 of LCS, Director

Administration & Research (BS-

18) of PLGB and Directors of

LG&CD, APUG< PMS. If none is

available by transfer/posting, then

by promotion from the officers at

serial No. 3, column No. 4 having

at least 5 years experience in BS-

17 of the same Functional Unit

-do-

5

LG&CD

Departmen

t

AdministrativeT.M.O

T.O(Reg)

Chief Officer

(BS-19)

Secretary LG&CD

Department

By posting/transfer from Chief

Officers BS-19 of LCS, Additional

Director General Administration

(Insp) BS-19 of PLGB, APUG

and PMS officer of BS-19. If none

is available by transfer/posting,

then by promotion from the

officers at serial No.4, column

No. 4 having at least 12 years

experience in BS-17 and above

of the same Functional Unit.

-do-

6

LG&CD

Departmen

t

AccountsAccountant (BS-

14)

Tehsil/ Town Nazim

B.Com from a recognized

University

By posting/transfer from

Accountants/Assistant

Accountants BS-11 and BS-14 of

LCS. If none is available by

transfer/posting then by initial

recruitment.

-do-

7LG&CD Accounts A.T.O (F) BS-16Secretary LG&CD B.Com from a recognized By posting/transfer from -do-

Departmen

t

Department

UniversityAccounts Officers (BS-16) of

LCS, and Audit Officers of BS-16

of LG&CD Department. If none is

available by transfer/posting

then:-

(i)50% by promotion from

the officers at serial

No. 7, column 4,

having at least three

years service in BS-16

and

(ii)50% by initial

recruitment.

8

LG&CD

Departmen

t

Accounts T.O (Finance)

A.T.O (Finance)

(BS-16)

Accounts

Officers(BS-17)

Secretary LG&CD

Department

M.Com from a recognized

University. Or

ACMA/CA/MBA (Finance)

By posting/transfer from

Accounts Officers (BS-17) of

LCS, Accounts Officers of BS-17

of PLGB. If none is available by

transfer/posting then:-

(i)50% by promotion from

the officers at serial

No. 7, column 4,

having at least three

years service in BS-16

and

(ii)50% by initial

recruitment.

-do-

9LG&CD

Departmen

t

Accounts T.O (Finance)

A.T.O (Finance)

(BS-18)

Secretary LG&CD

Department

By posting/transfer from Senior

Accounts Officers (BS-18) of

LCS. If none is available by

transfer/posting then by

promotion from the officers at

serial No. 9, column No. 4 having

-do-

at least 5 years experience in Bs-

17 of the same Functional Unit.

10

LG&CD

Departmen

t

Accounts T.O (Finance)

(BS-19)

Secretary LG&CD

Department

By posting/transfer from Senior

Accounts Officers (BS-19) of

LCS. If none is available by

transfer/posting then by

promotion from the officers at

serial No. 10, column No. 4

having at least 12 years

experience in Bs-17 and above of

the same Functional Unit.

-do-

11

LG&CD

Departmen

t

Engineering Sub Engineers

(BS-14)

Tehsil/ Town NazimMatriculation and Diploma in

Civil Engineering (obtained

after three years Course)

from an Institute recognized

by the Govt.

By posting/transfer from Sub

Engineers (Bs-11) of LCS,

LG&CD Department and

HUD&PHED. If none is available

by transfer/posting then by initial

recruitment.

-do-

12LG&CD

Departmen

t

Engineering A.T(I&S)

ATO(I&S). (BS-

17)

Secretary LG&CD

Department

I)Degree in Civil

Engineering from a

university recognized

by higher Education

Commission.

II)Registered Member of

Pakistan Engineering

Council.

By posting/transfer from Sub

Engineers (Bs-11) of LCS,

LG&CD Department and

HUD&PHED. If none is available

by transfer/posting then:-

(i)50% by initial recruitment.

(ii)25% by promotion on the

basis of seniority cum

fitness from amongst Sub-

Engineers who

possess/improve

qualifications prescribed

for initial recruitments. If

no such person is

available then by initial

-do-

recruitment and

(iii)25% by selection on merit

from amongst the

members of the service in the

next lower grade of the

Functional Unit having at

least 10 years service in

BS-14.

13

LG&CD

Departmen

t

Engineering T.O(I&S)

DTO(I&S). (BS-

18)

Secretary LG&CD

Department

By posting/transfer from

Engineers (Bs-17) of LCS,

LG&CD Department and

HUD&PHED. If none is available

by transfer/posting then by

promotion from the officers at

serial No. 12, column No. 4

having Degree in Civil

Engineering from any recognized

University with atleast 5 years

service in Bs-17 of the same

Functional Unit and a registered

member of the Pakistan

Engineering Council.

-do-

14LG&CD

Departmen

t

Engineering A.T(I&S)

ATO(I&S). (BS-

17)

Secretary LG&CD

Department

By posting/transfer from

Engineers (Bs-19) of LCS,

LG&CD Department and

HUD&PHED. If none is available

by transfer/posting then by

promotion from the officers at

serial No. 13, column No. 4

having Degree in Civil

Engineering from any recognized

University with atleast 12 years

service in Bs-17 of the same

Functional Unit and a registered

-do-

member of the Pakistan

Engineering Council.

15

LG&CD

Departmen

t

Planning Building

Inspectors(Bs-

14)

Teshil/ Town NazimMatriculation with 3

years Diploma in Civil

Engineering from

recognized Institute.

By initial recruitment.

-do-

16

LG&CD

Departmen

t

PlanningA.T (P&C)

ATO(P&C).

(BS-17)

Secretary LG&CD

Department

(i)Bachelors

Degree in City

and Regional

Planning from a

recognized

University.

(ii)Registered

Member of the

Pakistan

Council of

Architecture

and Town

planners.

By posting/transfers from Town

Planning Officers /Architecture

(Bs-17) of LCS, HUD & PHED. If

none is available by transfer

posting then:-

(i)50% by initial recruitment.

(ii)254% by promotion on the

basis of seniority cum

fitness from amongst

Building Inspectors who

possess/improve

qualifications prescribed

for initial recruitments. If

no such person is

available then by initial

recruitment and

(iii)25% by selection on merit

from amongst the

Members of the service in

the next lower grade of

the Functional Unit having

at least 10 years service

in BS-14.

-do-

17

LG&CD

Departmen

t

PlanningT.O (P&C)

ATO(P&C).

(BS-18)

Secretary LG&CD

Department

By posting/transfer from Town

Planning Officers/ Architecture

(Bs-18) of LCS, HUD&PHED. If

none is available by

transfer/posting then by

promotion from the officers at

serial No. 16, column No. 4

having atleast 5 years experience

in the  respective Functional Unit

in Grade 17 and having Bachelor

Degree in City and Regional

Planning from recognized

University and registered

Member of the Pakistan Council

of Architecture and Town

Planners.

-do-

18

LG&CD

Departmen

t

PlanningT.O (P&C)

(BS-19)

Secretary LG&CD

Department

By posting/transfer from Town

Planning Officers/ Architecture

(Bs-19) of LCS, HUD&PHED. If

none is available by

transfer/posting then by

promotion from the officers at

serial No. 17, column No. 4

having atleast 12 years

experience in the  respective

Functional Unit in Grade 17 and

having Bachelor Degree from

recognized University in City and

Regional Planning and registered

Member of the Pakistan Council

of Architecture and Town

Planners.

-do-