THE PUNJAB TEHSIL/TOWN MUNICIPAL ADMINISTRATION (WORKS) RULES, 2003
[ SOV (LG)5-48/2002]
[14th April, 2003]
CHAPTER 1
PRELIMINARY
1.
Short title,
commencement and application.- (1) These rules may be called the Punjab
Tehsil/Town Municipal Administration (Works) Rules, 2003.
(2)
They shall come into force at once.
(3)
These rules shall apply to all the Tehsil/Town
Municipal Administrations established under the Punjab Local Government
Ordinance, 2001 (XIII of 2001) in the Punjab.
2.
Definitions.- (1)
In these rules, unless the subject or context otherwise requires-
(a)
“administrative
approval” means the approval of the competent authority to the suitability
of the work from the administrative point of view, and the incurring of the
proposed expenditure thereon;
(b)
“deposit work”
means any work which is executed or is to be executed by an Agency other than
the Tehsil/Town Municipal Administration;
(c)
“Government”
means the Government of the Punjab in the Local Government and Rural
Development Department;
(d)
“Local
Government Engineer” means a professionally qualified engineer appointed by
the Government and paid by a local government or a group of local governments
for the purpose of carrying out its development works and includes the Chief
Engineer and Superintending Engineer of the Local Council Service, Local
Government and Rural Development Department or Housing, Urban
Development,
Public Health and Engineering
Department and the Executive District Officer (Works & Services) of
District Government who accord technical sanction;
(e)
“maintenance
work” means any operation undertaken to maintain an existing work in proper
condition and repair;
(f)
“major work”
means a work, the estimated cost of which is more than rupees one hundred
thousand or above;
(g)
“minor work”
means a work, the estimated cost of which is less than rupees one hundred
thousand;
(h)
“Ordinance”
means the Punjab Local Government Ordinance, 2001 (XIII of 2001);
(i)
“original work”
means any new construction whether of an entirely new work, or involving
material additions or alterations to an existing work;
(j)
“petty work”
means a work, the estimated cost of which does not exceed rupees twenty
thousand or such other sum as may be specified by the Government from time to
time;
(k)
“subordinate
engineering staff” includes Sub Divisional Officer, Assistant Tehsil
Officer, Sub Engineer of a Local Government with same functions and duties as
envisaged in the West Pakistan Building and Roads Department Works Code;
(l)
“technical
sanction” implies the scrutiny of estimates from technical point of view
and denotes that the estimates as sanctioned are technically correct and in
order; and
(m)
“work” means
any work executed in accordance with these rules.
(2) Words
and expressions used herein but not defined shall have the same meanings as are
assigned to them in the Ordinance.
CHAPTER II
CLASSIFICATION OF WORKS
3. For the
purpose of these rules, work may be classified as follows:-
(a)
Original Work;
(b)
Maintenance Work;
(c)
Deposit Work;
(d)
Major Work;
(e)
Minor Work; and (f) Petty
Work.
CHAPTER III
SCHEMES
4.
Where a Tehsil/Town Municipal Administration has to
undertake an original work costing rupees five hundred thousand or more with
regard to water supply, drainage, sewerage, development of roads and streets
lighting or any other similar service, the Tehsil/Town Municipal Administration
shall, subject to the provisions of the Ordinance and these rules frame a scheme
for the execution of such work:
Provided that
works costing below five hundred thousand shall be prepared and approved on the
basis of cost estimates only.
5.
A scheme shall be prepared as a rough cost estimate in
the first instance. Such a scheme may be prepared through the Tehsil/Town
Municipal Administration or through such technical agency as may be specified
by the Government.
6.
Where a scheme is prepared by an agency other than a
Tehsil/Town Municipal Administration, the Tehsil/Town Municipal Administration,
may pay to such agency such fees for the preparation of the scheme as may be
fixed by Government either generally or in any specific case.
7.
A draft scheme prepared under these rules shall among
other matters, specify(a) detailed
history of the scheme including nature and location of the schemes;
(b)
full particulars of the works to be executed;
(c)
justification for the scheme;
(d)
the estimated cost;
(e)
the manner in which the scheme shall be financed;
(f)
the agency through which the scheme shall be executed;
(g)
the phases in which the scheme shall be executed;
(h)
the period during which the scheme in its various
phases shall be completed;
(i)
the benefits and returns from the scheme;
(j)
agencies responsible for maintenance; and
(k)
such other particulars as prescribed in the standard PC-I
form issued by the Planning and Development Department.
8.
After the scheme has been sanctioned, the Tehsil/Town
Municipal Administration shall take all necessary steps to implement the scheme
through the Tehsil Officer (Infrastructure & Services) after issuance of
formal administrative approval, technical sanction and appropriation of funds.
CHAPTER IV
ESTIMATES & PLANS
9.
Whenever a necessity for undertaking an original work
or a major work arises, the concerned Tehsil/Town Nazim may require the
Tehsil/Town Municipal Administration Engineer to prepare the rough cost
estimates or PC-I for the works after vetting from the Technical Sanctioning
Authority.
10.
When a work to be undertaken other than that relating
to repair and maintenance is under the direct charge of Tehsil/Town Municipal
Administration, the Engineer Incharge shall obtain the approval of the
Tehsil/Town Nazim before the preparation of plans and estimates.
11.
(1) The Tehsil/Town Municipal Administration shall
follow the Composite Schedule of Rates as notified by the Government of the
Punjab, Finance Department.
(2) Award of
work in groups may be allowed by Tehsil/Town Officer (Infrastructure &
Services) in the interest of works with the prior approval of Tehsil/Town
Nazim.
12.
The tenders invited under rule 50 shall be accepted by
the Tehsil Municipal Officer on the recommendations of Tehsil Officer
(Infrastructure & Services) subject to the conditions that-
(a)
the normal procedure for invitation of tenders has been
adopted;
(b)
the rates quoted and amounts tendered are such that the
total cost of the project shall not exceed the amount for which the technical
sanction has been accorded by more than 4.5 %; and
(c)
only the lowest tender is accepted unless reasons are
recorded in writing for refusing the same.
13.
The estimates for a work under these rules shall be
prepared in the form and manner prescribed for the preparation of estimates in
the West Pakistan Building and Road Department Code.
14.
An estimate on the basis of which a work is to be
undertaken shall be subject to-
(a)
sanction and grant of administrative approval by the
competent authority;
(b)
technical sanction by competent authority in accordance
with the provisions of these rules; and
(c)
availability of funds for the scheme,
15.
The executive powers of Tehsil/Town Municipal Administration
with regard to the grant of administrative approval of each work or scheme up
to rupees five million included in the approved budget of a Tehsil/Town
Municipal Administration shall vest in its Development Committee comprising the
following:-
(a)
Tehsil/Town Municipal Officer Chairman
(b)
Tehsil/Town Officer (Infrastructure & Services) Member/Secretary
(c)
Tehsil/Town Officer (Finance) Member
(d)
Tehsil/Town Officer (Planning) Member
16.
(1) The schemes costing above rupees five million but
not exceeding rupees twenty million shall be submitted to the District
Development Committee, as notified by the Planning and Development Department,
for administrative approval.
(2) The schemes
costing above rupees twenty million shall be submitted to the Government for
administrative approval:
Provided that
the powers to accord administrative approval of schemes shall be subject to
revision by the Government through a notification in official gazette.
17.
Unless Government otherwise decides, Local Government
Engineers shall have the same powers of technical sanction, approval of rates
of non-schedule items and all other powers not specified in these rules as vest
in the engineers of corresponding rank in the Communications and Works
Department, Public Health Engineering Department, Housing & Physical
Planning Department and officers of District Governments as delegated by the
Government of the Punjab.
18.
The authority competent to grant administrative
approval or sanction may approve or sanction the estimates subject to such
modifications as it may deem fit. Approval of the rates in the administratively
approved estimates shall constitute authority for approving rates in the
technical sanction.
19.
An estimate for a maintenance work shall lapse after
the expiry of the financial year to which it relates. An estimate for a work,
other than a maintenance work, shall unless otherwise specified, lapse after a
period of three years.
20.
During execution of work or scheme, the cost of scheme
shall not be allowed to exceed 15% of the approved cost due to change in
design, scope or rates. If the cost of scheme exceeds such cost, a new scheme
shall be formulated.
CHAPTER V
ANNUAL DEVELOPMENT PLAN
21.
The Tehsil/Town Municipal Administration may prepare
its Annual Development Plan and get it approved by the concerned Tehsil/Town
Council as per procedure laid down in the Punjab Local Government (Budget)
Rules, 2001.
22.
Before the start of work on a project included in the
Annual Development Plan the detailed estimates of work shall be prepared and
approved by the concerned Tehsil/Town Nazim.
23.
The Annual Development Plan, among other matters, shall
specify-
(a)
the various works to be undertaken;
(b)
the order in which they shall be undertaken;
(c)
the probable dates of the commencement and the
completion of various works;
(d)
whether a specified work shall be executed
departmentally or through contractor or agency; and
(e)
such other particulars necessary or as may be specified
by the Tehsil/Town Municipal Administration.
24.
The Annual Development Plan shall be placed before the
concerned Tehsil/ Town Council in its ordinary meeting for consideration or
approval which may sanction it with or without modification.
25.
The Annual Development Plan sanctioned or modified
shall be published in such manner as the Tehsil/Town Nazim may deem fit.
26.
As soon as the Annual Development Plan is sanctioned,
the Tehsil Officer (Infrastructure & Services) shall, subject to the
general direction of the concerned Tehsil/Town Nazim, proceed to take such
steps as may be necessary, to execute the work in accordance with the Annual
Development Plan.
27.
The Tehsil Officer (Infrastructure & Services)
shall submit to the concerned Tehsil/Town Nazim on the seventh day of every
month, progress report of the Annual Development Plan for the preceding month.
28.
The Tehsil/Town Nazim shall submit to the concerned
Tehsil Council at least once in three months the progress report about the
implementation of the Annual Development Plan.
29.
No new original work shall be executed unless it is
included in the Annual Development Plan, administratively approved and
technically sanctioned by the competent forum or authority.
CHAPTER VI
AGENCIES FOR THE EXECUTION OF WORKS
30.
If a work is to be undertaken as part of a scheme, it
shall be executed through such agency as may be specified in PC-I form issued by
the Planning and Development Department or rough cost estimates of the scheme.
31.
If Government has sanctioned a grant for the execution
of any work and the agency through which such work shall be executed has been
specified in the conditions for the grant, the work shall be executed by such
agency.
32.
If a work is not covered by the provisions of rule 31,
it shall be executed by the Tehsil/Town Municipal Administration.
33.
Where a work is executed or is to be executed by an
agency, Tehsil/Town Municipal Administration shall pay such agency such charges
for the execution of works as may be fixed by the Government.
34.
Where a work is to be executed by an agency, the
concerned Tehsil/Town Nazim and the Tehsil Officer (Infrastructure &
Services) shall keep in touch with the progress of the work at various stages,
and such agency shall forward to the Tehsil/Town Municipal Administration
monthly report about the progress of the work.
35.
Whenever a work is to be executed by Tehsil/Town
Municipal Administration it may be executed departmentally, through a contract
or through a Project Committee in accordance with the Annual Development Plan:
Provided that
the execution of work through Project Committee shall be liable to the
technical supervision and evaluation by the concerned Tehsil/Town Officer
(Infrastructure & Services)/Assistant Tehsil Officer (Infrastructure &
Services) of the Tehsil/Town Municipal Administration.
36.
(1) Subject to the provisions of these rules a
Tehsil/Town Municipal Administration work may be carried out through the
Project Committee.
(2) The Project Committee for the execution of works shall consist
of the following:-
(a)
Union Naib Nazim of the concerned Convener
Union Administration
(b)
Two Councilors including one female Members nominated by the Tehsil/Town Nazim
(c)
Assistant Tehsil/Town Officer Member/Secretary
( Infrastructure & Services )
(3)
The Tehsil/Town Municipal Administration shall be
competent to get the works executed through the Project Committee under the
order of the Nazim where the project costs up to fifty thousand rupees and with
approval of the Tehsil/Town Council where the project costs up to one hundred
thousand rupees.
(4)
Before the start of work the detailed estimates of the
work shall be got technically sanctioned by the competent authority.
(5)
The Project Committee shall be responsible for
arranging the supply of material and skilled labour, etc. at competitive rates
by calling quotations etc. through open competition.
(6)
The Project Committee shall be responsible for the
execution of work according to design and specifications. The Project Committee
shall also prepare and submit the completion certificate in respect of each
scheme separately in the pro forma prescribed by Communication and Works
Department.
(7)
The Tehsil/Town Nazim shall release the estimated cost
of the project through crossed cheque in the name of Convener Project Committee
in two equal installments. Before releasing the second installment a report
shall be obtained by the Nazim of the Tehsil/Town Municipal Administration from
the Secretary of the Project Committee certifying that the amount of first
installment has been incurred properly and that the progress of the work is
satisfactory or in accordance with approved specification.
(8)
The funds so released shall be kept in an account of the
scheduled bank to be jointly operated by two members of the Project Committee.
(9)
For the maintenance of accounts, the forms and
registers etc. prescribed under the
Punjab Local Government (Accounts) Rules, 2001 shall be
used. The Secretary of the Project Committee shall ensure the maintenance of
the following record of each Project:-
(a)
detailed estimates duly approved administratively and
technically sanctioned by the competent authority;
(b)
the quotations and vouchers of all articles or
materials etc. purchased by the Project Committee duly verified by the Convener
of the Project Committee;
(c)
muster roll for payment of labour charges;
(d)
inspection register for each scheme;
(e)
completion report verified by all the members of the
Project Committee; and
(f)
assessment report of each work prepared by the Project
Committee and duly verified by the concerned Tehsil/Town Officer
(Infrastructure & Services)/ Assistant Tehsil Officer (Infrastructure &
Services).
(10)
All members of the Project Committee shall periodically
inspect the Project and check the quality of work.
(11)
Sub Engineer of the Tehsii/Town Municipal
Administration of that area shall inspect all Projects in his jurisdiction and
provide technical guidance at the spot to the Project Committee regularly.
(12)
The accounts of the Project shall be rendered, within
one month of the date of completion of the Project, by the Secretary of the
Project Committee to the Tehsil Officer ( Finance) of the concerned Tehsil/Town
Municipal Administration.
CHAPTER VII
CONTRACTORS
37.
Any person possessing such qualification and experience
as may be specified by the Government, may apply to the concerned Tehsil/Town
Nazim of the Tehsil / Town Municipal Administration for the registration of his
name as a contractor of a specific category.
38.
(1) A person applying for registration as Tehsil/Town
Municipal Administration contractor shall fulfill the criteria laid down for
the enlistment of the contractors in National Building Departments or Planning
and Works Department.
(2)
The registration of Tehsil/Town Municipal
Administration contractors shall be subject to renewal every year by 31st July, on payment of a
renewal fee equal to the registration fee.
(3)
No tender shall be issued or quotations invited from a
person who is not registered with the Tehsil/Town Municipal Administration as
contractor.
(4)
Tender form shall not be issued except on payment of
fee as prescribed by Communication and Works Department.
39.
Contractors shall be classified and approved by
Authority shown under each category as follows:-
(a)
|
Contractors authorized to undertake work of any amount:
Tehsil Municipal Officer concerned on the recommendation of
Tehsil Officer
( Infrastructure &
Services )
|
‘A’ Class
|
(b)
|
Contractors authorized to work not exceeding rupees ten
million: Tehsil Municipal Officer concerned on the recommendation of Tehsil
Officer
( Infrastructure &
Services )
|
‘B’ Class
|
(c)
|
Contractors authorized to
undertake
|
‘C’, ‘D’ & E Class
|
work not exceeding rupees five
million: Tehsil Officer (Infrastructure & Services)
40.
Every application for registration as a contractor
shall be accompanied by a registration fee as notified by the Local Government
and Rural Development Department from time to time.
41.
If an application for registration as a Tehsil/Town
Municipal Administration contractor is accepted the name of such contractor
shall be registered in the register of contractors maintained by the
Tehsil/Town Municipal Administration Engineer;
42.
(1) If a registered contractor is in the opinion of the
Tehsil/Town Nazim guilty of any misconduct, or a breach of the terms of the
contract the Tehsil/Town Nazim may after giving the contractor such opportunity
of explanation as may be necessary, black list his name from the list of
registered contractors for such period as may be specified by him.
(2)
The aggrieved contractor may file an appeal before the
Secretary to Government of the Punjab, Local Government and Rural Development
Department within thirty days of the communication of order passed by Tehsil/
Town Nazim under sub section (1).
CHAPTER VIII
WORK ORDERS AND CONTRACTS
43.
When any work is to be executed by the employment of
daily labour a muster roll shall be maintained for such work in form and in the
manner prescribed by the West Pakistan Building and Road Works Code.
44.
Where a work is to be carried out as a piece work the
Tehsil/Town Officer (Infrastructure & Services) shall invite quotations in
the manner prescribed under the West Pakistan Building and Road Works Code.
45.
Where a work is to be carried out as a piece work the
Tehsil/Town Officer (Infrastructure & Services) shall invite quotations in
the manner prescribed for the invitation of tenders and the work shall be given
to the person offering the lowest quotation after approval of Tehsil/Town
Nazim:
Provided that
the Tehsil/Town Nazim may for reasons to be recorded in writing refuse to
accept the lowest quotation.
46.
Where a quotation of a contractor has been accepted
under rule 45 for piece work, the Engineer incharge shall issue a work order
for the execution of the work in the form and in the manner prescribed under
the West Pakistan Building and Road Works Code.
47.
The work order issued under rule 46 shall contain
description of work, amount of work order, rate to be paid for it with details
of the quantities to be executed and the time within which it is to be
executed.
48.
The Engineer Incharge and his subordinates shall be
responsible for strict implementation of the terms of the contract. All the
contract deeds shall be executed on standard contract form issued by the
Government. The agreement between engineer and contractor shall be written on
stamp paper.
49.
In the case of works to be executed through contractor,
the Tehsil Officer (Infrastructure & Services) shall prepare contract
documents which shall include the following:-
(a)
a complete set of drawings, the general dimension of
the proposed work, and so far as necessary details of the various parts of the
works;
(b)
a complete specification of the work to be done and of
the materials to be used; (c) a
schedule of the quantities of the various descriptions of works; and (d) a set of ‘conditions of contract’ to be
complied with by the contractor.
50.
(1) When a work is to be carried out as a contract
work, tenders shall be invited and accepted by Tehsil/Town Municipal Officer
after scrutiny by Tehsil Officer (Infrastructure & Services) and
certification of availability of funds by the concerned Tehsil/Town Officer
(Finance) and the contract entered in the manner and in the forms prescribed by
the Communication and Works Department.
(2) The
contractor shall, within. fifteen days of receipt by him of the acceptance of
his tender, furnish to the Engineer Incharge in cash, or Government securities
or Bank guarantee of, such amount which together with his earnest money shall
make up an amount equal to one-tenth of the amount of his tender as security of
the due performance of his contract:
Provided that
Tehsil/Town Municipal Administration may, in case of any work or any class of
work, require that instead of the security money' being deposited in advance,
one tenth of the amount of every running bill payable to the contractor during
tile course of the execution of the work may be deducted and retained by the
Tehsil/Town Municipal Administration, until the amounts so deducted and the 2%
earnest money deposited together make up an amount equal to one-tenth of the
tender amount of the contractor."[1]
CHAPTER IX
EXECUTION AND INSPECTION OF WORKS
51.
The Tehsil Officer (Infrastructure & Services) and
his subordinates shall be responsible for ensuring that -
(a)
all works are executed in the best interest of the
Tehsil/Town Municipal
Administration;
(b)
all works are executed in accordance with the
specifications in the sanctioned estimates, and the provisions of these rules;
(c)
the terms of contract are strictly enforced, and
nothing is done to nullify or vitiate a contract; and
(d)
the competent authority to accord technical sanction
inspects the projects from time to time by and convey his observation to the
Tehsil/Town Nazim.
52.
If due to any unavoidable circumstances, a work cannot
be completed within the period specified in a contract an extension in such
period may be allowed as per contract conditions by -
(a)
the Tehsil Officer (Infrastructure & Services) if
the period of extension does not exceed one month;
(b)
the Tehsil Municipal Officer if the period of extension
does not exceed two months;
(c)
the Tehsil/Town Nazims if the period of extension does
not exceed three months; and
(d)
the concerned Tehsil/Town Council if the period of
extension exceeds three months.
53.
In the execution of works, every care shall be taken to
see that the safety and convenience of the public are duly attended to, and
that all operations are carried out in such a manner as to interfere as little
as possible with the traffic and ordinary pursuits of the people. Temporary
roads and bridges shall, where necessary, be provided and particular attention
shall be paid to adequate lighting at night of all obstructions to public roads
and streets by the contractor or the executing agency, as the case may be.
54.
If there is-
(a)
any interruption in the execution of a work;
(b)
any unusual loss in materials;
(c)
any damage to property; or
(d)
any accident during the execution of any work, the
Tehsil Officer (Infrastructure & Services) or the person in-charge of the
work shall report the case to the Tehsil/Town Nazim who shall take such action
as he may deem necessary, with intimation to the concerned Tehsil/ Town Council
and such other authority, as may be specified by the Government in this behalf.
55.
The works shall be inspected by-
(a)
the Nazim;
(b)
the Tehsil/ Town Municipal Officer;
(c)
the Monitoring Committee of the concerned Tehsil / Town
Council;
(d)
any officer or authority responsible for inspection of
the work of the Tehsil/Town Municipal Administration;
(e)
the competent authority to accord technical sanction
may inspect the projects from time to time and convey his observations for
rectification to the Engineer Incharge; and
(f)
Tehsil Officer (Infrastructure & Services) and his
subordinates.
56.
An order book shall be maintained for every work in
which shall be written from time to time-
(a)
the orders and instructions given to the subordinates
or to the contractor; and (b) the remarks
about the inspection of the work.
57.
An administration diary of progress shall be maintained
for every work in the form and manner prescribed by the Communication and Works
Department for such purposes.
CHAPTER X COMPLETION OF WORKS
58.
The works shall be measured and inspected daily.
59.
As soon as a work has been completed, it shall be
inspected and measured by the officer of the Tehsil/ Town Municipal
Administration in-charge of the work, within ten days from the date of
completion.
60.
All measurements under rules 58 and 59 shall be
recorded in a measurement book in the form prescribed in Departmental Financial
Rules Volume-Ill. Full particulars of the work measured shall be given in
measurement book which shall include the work being readily identified, and the
measurement being checked.
61.
All measurements made by the officer in-charge of the
work under rule 58 shall be checked by the Tehsil/ Town Municipal
Administration Engineers in the manner prescribed in the West Pakistan Building
and Road Departments Works Code and Departmental Financial Rules Volume-III.
62.
If any contractor is found guilty of any breach of the
terms of a contract the provisions of the penalty clause in the contract deed
shall be enforced against him with the sanction of the Tehsil/Town Nazim.
63.
Where, on inspection and measurement, a work is found
to be in order, a completion certificate and a completion report shall be
prepared in the form in use in the Communication and Works Department as
prescribed by the West Pakistan Building and Road Departments Works Code.
64.
For every original work which is completed, a record
plan shall be prepared which shall be the correct representation of the work as
actually executed.
65.
On the seventh day of every month, a statement shall be
forwarded by the Tehsil/Town Officer (Infrastructure & Services) to the
Nazim showing the details of the work completed during the preceding month. The
complete statement shall be in the form in use in the Communication and Works
Department.
66.
When a work has been completed, all documents connected
with that work shall be duly checked, filed and recorded in the works register
under supervision of Local Government Engineer.
CHAPTER XI
ACCOUNTS FOR WORKS
67.
Bills for payment for work shall be prepared in the
form as prescribed in the Punjab Local Government Accounts Rules, 2001.
68.
When a work is executed by daily labour, a muster roll
accompanied by an abstract of work executed as a piece work or a contract work
and the measurement book shall form the basis of the account.
69.
Any payment either for the work done or supply made
irrespective of any amount must be entered in the measurement book.
70.
Final payment shall be made when the work has been
completed but running payments may be made during the course of the execution
of the work in accordance with the principles prescribed in the West Pakistan
Building and Road Departments Works Code and Departmental Financial Rules
Volume-III.
71.
When any establishment is engaged for the purpose of a
particular work, and the cost of such establishment is to be charged against
such work, the payment of such establishment shall be made by means of a work
charge establishment pay bill as in use in the Communication and Works Department.
The appointment of work charged establishment shall be made by the Tehsil/Town
Nazim on the recommendation of Tehsil/Town Officer (Infrastructure &
Services) within the provision of sanctioned estimate.
72.
The Tehsil/Town Officer (Infrastructure & Services)
of Tehsil/Town Municipal
Administration shall submit the bill of work done to the
Tehsil/Town Officer (Finance) of Tehsil/ Town Municipal Administration who may
raise such objections and seek such information as he may consider necessary.
If the finance branch has no objection the bill shall be sanctioned by the
Tehsil/Town Nazim and forwarded to the Tehsil Accounts Officer concerned for
pre audit and disbursement of money in a prescribed manner.
73.
Payment to contractors shall be made by cheques and as far
as possible within thirty days of the completion of the work. If for any reason
the payment is not made or cannot be made within the specified period of thirty
days, the reasons for such non-payment shall be reported to the Tehsil/Town
Nazim.
74.
The security deposited by the contractor, if any, shall
be retained for six months[2]
after the completion of the work and shall then be returned to the contractor
on his request, unless in the meantime the work has been found to be defective
or not up to the specifications and the contractor has not remedied such
defects or failed to comply with the specifications in which case such security
or sum deducted shall be retained until such defects have been remedied. In the
case of supply of materials, security shall be retained for three months
subject to the conditions mentioned above.
75.
For the purpose of accounts of Tehsil/Town Municipal
Administration works, such registers and forms shall be maintained as are in
use in the Communication and Works Department.
76.
Under no circumstances shall an advance be made to
contractor for any work to be executed for a Tehsil/Town Municipal
Administration.
77.
The Punjab Government Works rules under the West
Pakistan Building and Roads Department Works Code for Public Works Department
shall be followed in the matters where these rules are silent.
78.
Repeal.- The
Punjab Local Councils (Works) Rules, 1981 are hereby repealed.
SECRETARY
LOCAL GOVERNMENT & RURAL DEVELOPMENTDEPARTMENT
No. & Date Even
A copy is forwarded for information to:-
1.
The Secretary, National Reconstruction Bureau, Chief
Executive’s Secretariat, Islamabad.
2.
The Chief Secretary/Additional Chief Secretary,
Government of the Punjab.
3.
The Secretary to Governor, Punjab.
4.
Principal Secretary to Chief Minister, Punjab.
5.
All the Administrative Secretaries to Government of the
Punjab.
6.
All the Zila Nazims /Tehsil Nazims/Town Nazims/Union
Nazims in the Punjab.
7.
All the District Coordination Officers in the Punjab.
8.
The Director General Public Relations Punjab, Lahore
with the request for vide publicity in the media.
9.
All the Additional Secretaries/Deputy
Secretaries/Section Officers in the Local Government & Rural Development
Department.
10.The Superintendent Printing Press
Punjab for publication in the extra ordinary issue of the Punjab Government
Gazette and supply of two hundred copies.
( DR. SAJID YOOSUFANI )
ADDITIONAL SECRETARY-II
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