SsSECURITIES AND EXCHANGE COMMISSION OF PAKISTAN
- - - -
Islamabad, the December 14, 1999
NOTIFICATION
S.R.O. 1337 (I)/99.- In exercise of the powers conferred by section 506
of the Companies Ordinance, 1984 (XLVII of 1984), read with section 95A
thereof, and clause (b) of section 43 of the Securities and Exchange Commission
of Pakistan Act, 1997 (XLII of 1997), the Securities and Exchange Policy Board
hereby makes the following rules, the same having been published previously as
required by the proviso to sub-section (1) of said section 506, namely:-
THE COMPANIES (BUY-BACK OF SHARES) RULES, 1999
1.
Short title commencement and application.- (1) These
rules may be called the Companies (Buy-back of Shares) Rules, 1999.
(2)
They shall come into force at once.
(3)
They shall apply to listed companies.
2.
Definitions.-
(1) In these rules, unless there is anything repugnant in the subject or
context,-
(a)
"Commission" means the Securities and
Exchange
Commission of Pakistan;
(b)
"Ordinance" means the Companies Ordinance,
1984 (XLVII of 1984); and
(c)
"purchase" means purchase by the companies of
their own shares.
(2)
All other terms and expressions used but not defined in
these rules shall have the same meaning as assigned to them in the Ordinance.
3.
Financial ratios.- (1) Subject to and in addition to
other restrictions and conditions provided
in section 95A of the Ordinance, the company intending to purchase,
shall have debt-equity and current ratios as under:
(i)
Debt-equity ratio
60 :40
(ii)
Current ratio
1:1
(2)
The financial ratios specified in sub-rule (1) shall be
certified by the auditors of the company on a date not earlier than thirty days
immediately preceding the date of passing the special resolution for the purchase.
(3)
Debt-equity and current ratios as certified by the
auditors shall be indicated in the explanatory statement to be circulated to
the members alongwith the notice of the meeting in which the proposed purchase
is to be considered.
4.
Availability of sufficient cash.- (1) The company shall
have sufficient cash available with it for the purchase.
(2)
A certificate from the auditors that sufficient cash is
available, shall be obtained by the company on a date not earlier than thirty
days immediately preceding the date of passing the special resolution for
purchase and the position shall be indicated in the explanatory statement to be
circulated along with the notice of the meeting.
5.
Purchase procedure.- (1) The directors shall take a
decision in a meeting for the purchase of a specified number of shares at a
determined price and shall fix a date for the company's meeting for seeking the
approval of shareholders.
(2)
The decision of the directors for the purchase shall be
communicated to the Commission and the respective stock exchange on the day of
the decision.
(3)
Subject to the approval of the shareholders, made in a
meeting through special resolution, the tender notice for the purchase shall
contain -
(i)
the maximum number of shares to be purchased by the
company;
(ii)
the manner in which the offer shall be communicated;
(iii)
the last date by which the offer to sell the shares
shall be made; and
(iv)
the name and the address of the designated branches of
the authorized bank.
(4)
A shareholder, interested to sell his shares to the
company in response to the tender notice, shall make the offer in writing
through the designated branches of an authorized bank, providing the following
information in the offer, namely:-
(i)
Name of the shareholder;
(ii)
his father's name and in the case of a married woman or
a widow, her husband's name;
(iii)
National Identity Card No.;
(iv)
address of the shareholder registered with the company;
(v)
number of shares offered for repurchase by the company;
(vi)
distinctive numbers of share certificates (if not in
the Central Depository);
(vii)
folio No. (if not in the Central Depository); and
(viii)
sub-account number with the Central Depository, if any.
(5)
The company shall take a decision on the offers
received within ten days of the closing date of the receipt of offers.
(6)
In case, offers received in response to tender notice
exceed the requisite purchase, the acceptance thereof shall be on pro-rata
basis in lots of five hundred shares.
(7)
The acceptance of the offer shall be communicated
within seven days of the decision.
(8)
The shareholder, whose offer has been accepted, shall
submit the share certificates along`with the transfer deed duly signed,
verified and witnessed to the company through designated branches of the bank
within seven days of the receipt of acceptance from the company.
(9)
Where the shares are on the Central Depository System a
confirmation from the Central Depository, about the availability of the shares
along`with authorization to transfer, shall be sent to the designated branches of
the bank within seven days of the receipt of acceptance of the offer.
(10) In
the case of non-compliance with sub-rules (8) and (9), the acceptance of the
offer shall be deemed to have been revoked.
(11) The
company shall pay the price of the purchase through 'bank draft'/'pay order'
immediately on receipt of the share certificates and transfer deed or the
authority to transfer the shares from the Central Depository, as the case may
be but not later than seven days.
6.
Disclosure of purchase.- The purchase shall be disclosed in the
balance sheet as reduction of share capital and other necessary details
including the mode and purchase price shall be provided in the explanatory
notes of the accounts.
7.
Filing of return.-
The company shall submit to the Commission and the registrar concerned a
return and a declaration of solvency within thirty days of the purchase in the
manner set out in the Schedule to these rules.
8.
Penalty.- Whoever fails or refuses to comply with or
contravenes any provision of these rules, or knowingly and wilfully authorizes
or permits such failure, refusal or contravention shall, in addition to any
other liability under the Ordinance, be also punishable with fine not exceeding
two thousand rupees, and, in case of continuing failure, refusal or
contravention, to a further fine not exceeding one hundred rupees for every day
after the first during which such contravention continues.
SCHEDULE
(See rule 7)
THE COMPANIES ORDINANCE, 1984
[See Section 95A(13)]
(i) RETURN ABOUT THE PURCHASE BY THE COMPANY OF ITS OWN SHARES
Name of company
..................................... .................................
Company’s registration
No..............................................................
Date of listing and name of
stock exchange ...........................................
.......................................................................................................
Presented by
................................................................ (state the
name and designation of the officer signing the document).
Fee paid
Rs................ in...................................................(name
and address of the bank) vide receipt No. ............. dated
.......................... or bank draft/pay order
No.............................dated................................
(To be attached in original).
To
(i) The
Securities and Exchange
Commission of Pakistan
(ii) The
Registrar of Companies
........................................
........................................
PARTICULARS RELATING TO PURCHASE
OF THE COMPANY'S OWN SHARES
(1)
Total number of shares purchased.
(2)
Total amount of cash paid for purchase of shares.
(3)
Date of purchase
(4)
Cash available with the company before making the
payment on
.................(date)
(5)
Distributable profits on the date of purchase.
(6)
Mode of purchase (indicate whether through stock
exchange or otherwise).
(7)
Date of the meeting in which special resolution for the
purchase of shares was passed.
(8)
Date of despatch of notice of the meeting (Attach the
notice along with the explanatory statement and other enclosures).
(9)
Date of declaration of solvency by directors (Attach a
copy of the 'declaration' verified by an affidavit as per Annexure).
Date ............................
Place ...........................
Signatures:................................
(Names in
block letters of majority of the
directors including the chief executive).
(ii)
DECLARATION OF SOLVENCY
[See section 95A(8)]
Name of the company .............................................................Ltd.
Presented by
................................................................................
Declaration
of solvency
We, (i)
........................................, (ii) ............................................,
(iii)
........................................, and (iv)
............................................. being majority of the directors
of .......................................................
do solemnly affirm and declare that
we have made a full enquiry into the affairs of the company, and that, after
having done so, we have formed the opinion that the company shall continue to
operate as a going concern and that it is capable of meeting its liabilities on
time during the period up to the end of the immediately succeeding financial
year. And we make this solemn
declaration believing the same to be true.
Signatures:
(i).....................(chief executive)
(ii)........................(director
(iii).......................(director)
(iv).......................(director)
Solemnly
affirm and declare at ......................... the ...................
day of .................(year), before me.
OATH COMMISSIONER OR
NOTARY PUBLIC
-------------------------------------------------------------------------------
No.
95A/Com.(CL)/99
(
MUHAMMAD SIDDIQUE )
Joint
Registrar of Companies (HQ)
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