STATE BANK OF PAKISTAN STAFF REGULATIONS
(2001)
PART – I
PRELIMINARY
In exercise
of the powers conferred by Section 54 of the State Bank of Pakistan Act, 1956
(XXXIII of 1956) the Central Board of Directors, hereby make the following
Regulations, to define the conditions of service of the employees of the Bank:-
1.
These Regulations may be called the State Bank of
Pakistan Staff
Regulations (2001) and shall come into force with immediate
effect.
2.
For the purpose of these Regulations, unless there is
anything
repugnant in the subject or context the term:-
(i) “Employee” means:
(a)
the Officers designated as OG-1 to OG-7.
(b) Staff
designated as S-1 to S-7 and SS-1 to SS-4.
(c)
Persons employed on contract basis.
(ii) Save
as otherwise provided in any Regulation, “Competent Authority” in respect of a
particular Regulation shall mean the Governor. The Governor may, however,
subject to such conditions as he may deem fit to impose in this behalf,
delegate to a Deputy Governor, or any Officer all or any of the powers
conferred upon him by these Regulations.
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(iii) The
expression “year and month” used in these Regulations shall be reckoned
according to the Gregorian Calendar.
3.
These Regulations shall apply to employees of the Bank
: provided that they shall not apply, except as otherwise provided in these
Regulations or to such extent as may be specially or generally, prescribed by
the Central Board, to employees transferred or deputed by the Government or any
other national, multinational or international institution to the service of
the Bank.
4.
(i) The Central
Board of the Bank reserves the right of changing the regulations laid down from
time to time.
(ii)
No new regulation or alteration in an existing
regulation shall have any force until passed as a resolution of the Central
Board and issued in the form of a circular, a copy of which shall be made
available for inspection by every employee.
5.
All employees as required by the Regulations of the
relative Fund/Scheme shall become a member of;
(a)
any one of the Provident Funds as applicable to him,
and Benevolent Fund.
(b)
Group Term Assurance Scheme, or
(c)
any other Fund or Scheme that may be instituted by or
under any Regulation other than these Regulations.
6.
(i) The
employees of the Bank shall be classified as under:-
(a)
Officers (OG-1 – OG-7).
(b) Staff
(S-1 – S-7) (SS-1 – SS-4).
(c)
Persons employed on contract basis.
(ii)
The Governor shall determine the number and designation
of each post in the Bank.
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(iii)
The Central Board shall determine and prescribe from
time to time the salary, benefits and other facilities for the employees of the
Bank.
7.
Notwithstanding anything in these Regulations, the
Officer-in-Charge of an office or branch of the Bank including the Central
Directorate may employ persons on contract basis in the General or Cash
Department subject to such general or special directions as may be prescribed
by the Governor from time to time.
APPOINTMENTS
8.
(i) Appointment
to the service of the Bank shall be made by direct recruitment and by promotion
from a lower cadre or a grade, in accordance with the policy approved by the
Central Board.
(ii)
All direct recruitment of employees under these
Regulations shall be made by the Bank in accordance with the policy approved by
the Central Board.
9.
(i) Promotion of
employees to higher grade shall be made on the basis of the policy approved by
the Central Board.
(ii)
The Board may give extension to a retiring employee or
re-employ a retired employee on such positions, for such duration and on such
terms and conditions as may be determined by it.
10.
Notwithstanding anything contained in these Regulations
the Bank may employ persons on special contracts on such terms of conditions as
may be approved by the Central Board.
11.
Appointment of employees by direct recruitment shall be
made in accordance with the Regional or Provincial quota as prescribed by the
Federal Government.
12.
Subject to any law for the time being in force, a
person selected for appointment to the service of the Bank shall not be
appointed unless:
(i)
He is a citizen of Pakistan: provided that this
condition shall not be applicable in respect of foreign experts engaged on
special contract;
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(ii)
He has been certified by a qualified medical
practitioner, approved by the Bank, to
be of sound mind and otherwise medically fit: provided that the provisions of
this SubRegulation shall not apply to the extent these are inconsistent with
the provisions of Disabled Persons (Employment and
Rehabilitation) Ordinance, 1981;
(iii)
His character and antecedents have been verified to the
satisfaction of the Bank.
Provided
further that the service of a person so appointed shall not be retained if the
character and antecedents of such person are found to be unsatisfactory by the
Bank at any time, subsequent to the appointment, on receipt of report from any
of the authorities prescribed by the Government.
13.
All appointments, except those made by promotion, shall
ordinarily be made at the minimum of the salary scale prescribed for the post.
However, the Governor may allow higher salary within the salary scale in which
an appointment is made.
COMMENCEMENT OF SERVICE
14.
Active service shall commence from the working day on
which an employee reports for duty in an appointment covered by these
Regulations at the place and time intimated to him by appointing authority
provided that he reports before noon, otherwise his active service shall
commence from the following working day.
PROBATION
15.
(i) An employee
shall be on probation normally for a period of two years, which may be extended
to a maximum of three years by the Governor. During the probation period, the
employee shall be liable to be discharged at one month’s notice or salary in
lieu thereof at the discretion of the Governor without any right of appeal.
(ii)
An employee upon completion of his service during the
probationary period, shall be confirmed w.e.f. the date of completion of
probation and this date of confirmation as determined shall be the first and
final date of confirmation of the employee in the service of the Bank.
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FACILITY OF LOAN & ADVANCES
16.
An employee who has completed 2 years of regular
service in the Bank will be eligible to avail the facility of loans and
advances in accordance with the Staff Loan Policy approved by the Board from
time to time.
TERMINATION OF SERVICE
17.
(i) An employee
shall not leave or discontinue his service in the Bank without first
liquidating his outstanding liabilities to the Bank and giving one month’s
notice in writing of his intention so to do to the competent authority to be
determined by the Governor. In case of breach of this Sub-Regulation, he shall
be liable to pay to the Bank a sum equal to his salary for the said period of
notice besides liquidating his outstanding liabilities as per Bank rules:
Provided that the
payment of such compensation may be waived by the competent authority;
Provided further that
an employee shall not leave or discontinue his service before the expiry of the
period of his notice or the permission of the competent authority, whichever is
earlier;
Provided further that the notice period
specified in this Regulation shall commence from the day on which notice is
received by the Bank;
Provided also that an
employee against whom disciplinary proceedings have been commenced or inquiry
has been initiated, shall not leave or discontinue his service without the
written consent of the competent authority.
(ii)
Nothing in Sub-Regulation (i) shall affect the right of
the Bank (a) to retire or dismiss an employee without notice or salary in lieu
thereof, in accordance with the provisions of Regulations 18 and 34, and (b) to
determine the services of an employee without notice or salary in lieu thereof,
on his being certified by the Bank’s Medical Officer to be permanently
incapacitated for further service in the Bank.
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18.
(i) An employee
shall retire from Bank service:
(a) on
such date after he has completed twenty-five years of service qualifying for
pension or other retirement benefits as the Governor may, in the interest of
the Bank , direct; or
(b) where
no direction is given under clause (a), on the completion of the sixtieth year
of his age.
(ii)
No direction under clause (a) of sub-regulation (i)
shall be made until the employee has been informed in writing of the grounds on
which it is proposed to make the direction, and has been given a reasonable
opportunity of showing cause against the said direction.
(iii)
The Governor may, on the request of an employee allow
him to retire on any day after completion of 25 years of service
in the Bank.
RECORD
OF SERVICE
19.
Service record shall be maintained by the Bank as
prescribed by the Governor. The record shall contain inter-alia the names of
employees in order of seniority, their date of birth, religion, date of
appointment, grade, designation, salary, date of confirmation, length of
service, the date of their attaining the age of 60 years, the particulars of
leave availed of and due to them.
PART - II
DISCIPLINE
20.
All employees while they are in the Bank’s service,
shall serve the Bank in its business in such capacity and at such place or
office as they may, from time to time, be directed.
21.
A Bank employee shall maintain the strictest secrecy
regarding the Bank’s affairs and the affairs of its constituents and shall not
communicate directly or indirectly to his colleagues or employees belonging to
other departments or profession or to the press or public, any document or
information which has come into his possession in the course of his official
duties, or has been prepared or collected by him in the course of his duties,
whether from official sources or otherwise, unless compelled to do so by
judicial or other authority, or unless instructed to do so by a superior
officer in the discharge of his duties.
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22.
(i) No Bank
employee shall take part in, subscribe in aid of or assist in any way, any
political movement in Pakistan or relating to the affairs of Pakistan.
(ii) No
employee shall take part in, or in any way assist, any movement or activity
which is, or tends directly or indirectly to be, subversive of Government as by
law established in Pakistan or detrimental to the ideology or integrity of
Pakistan.
(iii) No
employee shall canvass or otherwise interfere or use his influence in
connection with or take part in any election to a legislative body, whether in
Pakistan or elsewhere:
Provided that
an employee who is qualified to vote at such election may exercise his right to
vote; but if he does so, he shall give no indication of the manner in which he
proposes to vote or has voted.
(iv) No
employee shall indulge in any political activity, including forming a
political, ethnic or linguistic association and joining it as a member or as an
officer-bearer, or to act in a manner in which he is not permitted by Sub-Regulation
(iii).
(v) An
employee who issues an address to electors, or in any other manner publicly
announces himself, or allows himself to be publicly announced as a candidate,
or prospective candidate for election to a legislative body, shall be deemed for
the purpose of SubRegulation (iii) to take part in an election to such body.
(vi) The
provisions of Sub-Regulations, (iii) and (v) shall, so far as may be, apply to
elections to local authorities or bodies, save in respect of employees required
or permitted by or under any law, or order of the Government or Bank, for the
time being in force, to be candidates at such elections.
(vii) An employee shall
not speculate in stocks, shares, securities or commodities of any description,
nor be connected with the formation or management of a joint-stock company.
(viii)
If any question arises whether any movement or activity
falls within the scope of this Regulation, the decision of the Governor thereon
shall be final.
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(ix) No
employee shall propagate sectarian creeds or take part in
sectarian controversy or indulge in sectarian partiality or
favoritism.
(x) No
employee shall indulge in provincialism, parochialism, nepotism, victimization
and willful abuse of power.
23.
(i) No employee
shall, without the prior permission of the competent authority, leave the
office or absent himself from his duty:
Provided that in the
case of sickness or accident, an employee may absent himself, subject to
producing at the earliest possible time, a medical certificate acceptable to the
competent authority;
Provided
further that in the case of temporary indisposition, the competent authority
may, at his absolute discretion, dispense with the production of the medical
certificate.
(ii)
No employee shall, without the prior permission of the
competent authority, absent himself from his station over-night.
(iii)
In case of breach of Sub-Regulation (i) or where an
employee remains absent after the end of his leave, unless extension in leave
is allowed, he shall not be entitled to any remuneration for the period of such
unauthorised absence, and without prejudice to any disciplinary action that may
be taken against him, double the period of such absence may be debited against
his leave account. Such debit shall, if there is insufficient credit in the
leave account, be adjusted against his future earning.
(iv)
In this Regulation, the expression “Competent
Authority” means the authority empowered to sanction leave.
24.
Every employee shall, attend office on time:
Provided that with
the prior approval of his immediate superior officer, an employee may be
allowed to attend office late;
Provided further that
in case an employee who fails to attend office on time, without having obtained
prior permission, on three or more occasions in a calendar month, shall be
deemed to have surrendered one day’s leave or salary in lieu thereof, if no
leave stands to his credit for every 3 late attendances during the said
calendar month.
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25.
(i) An employee
shall not accept directly or indirectly on his own behalf or on behalf of any
other person, or permit any member of his family to accept any gift, gratuity
or reward or any offer of a gift, gratuity. or reward from any one with whom he
is acquainted or connected in any way in his official dealings.
(ii)
An employee shall not:
(a) receive
any complimentary or valedictory address, accept any testimonial or attend any
public meeting or
entertainment held in his
honour; or
(b) take
part in the presentation of a complimentary or valedictory address or of a
testimonial to any other employee of the Bank or to any person who has recently
quitted the service of the Bank, or attend a public meeting or entertainment
held in honour of such other employee or person.
26.
(i) No employee
shall accept, solicit, or seek any outside employment, office, or membership of
any club whether stipendiary or honorary, without obtaining prior permission in
writing from the competent authority.
(ii)
An employee may not without the previous sanction of
the competent authority engage in any trade, or undertake any employment other
than his official duties. An employee may, however, undertake occasional work
of a literary or artistic character, provided that his official duties do not
suffer thereby; but the Bank may in its discretion, at any time forbid him to
undertake or require him to abandon any employment which in its opinion is or
has become detrimental to the interest of the Bank.
Note:-
The Secretary-ship of a club does not constitute employment in the sense
of this rule, provided that it does not occupy so much of an employee’s time as
to interfere with his official duties and that it is an honorary office, that
is to say, that it is not remunerated by any payment in cash or any equivalent
thereof other than the customary concession of free quarters and personal
exemption from messing charge only. Any employee proposing to become the
Honorary Secretary of a club, should inform his immediate superior who will
decide, with reference to this rule and note, whether the matter should be
reported for orders of the competent authority.
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(iii)
An employee may be permitted to accept any employment
during leave preparatory to retirement and such employee on becoming entitled
to such leave during his deputation will, in addition to salary or emoluments
he receives from such employment, be entitled to receive leave salary from the
Bank during the period of such leave.
(iv)
(a) No employee
shall, except when permitted by law or by the competent authority, (i)
communicate in writing, orally or in any other manner whatsoever on service
matters, including posting and transfer etc., obtaining in the Bank, with any
person or authority outside the Bank or (ii) forward by any means whatsoever
advance copy or copies of any request, including request for seeking employment
opportunity or opportunities in training or stipend or scholarship or financial
assistance of any kind to any person, agency or organization within or outside
Pakistan.
(b) Any breach of this Sub-Regulation will render
an employee liable to disciplinary action under Regulation 34.
27.
An employee may not give evidence before a public
committee without the previous sanction of the Competent Authority. This
Regulation will not apply to evidence given before official committees
appointed by the Bank.
28.
An employee may not, without the previous sanction of
the Governor, have recourse to any court or to the press for the vindication of
his public acts or character from defamatory attacks. In granting sanction to
the recourse to a court, the Governor will in each case decide whether the Bank
will bear the costs of the proceedings, or whether the concerned employee shall
institute the proceedings at his own expense, and, if so, whether in the event
of a decision in his favour, the Bank shall reimburse him to the extent of the
whole or any part of the costs. Nothing in this Regulation will limit or
otherwise affect the right of any employee to vindicate his private acts or
character.
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29.
An employee on deputation with a foreign employer
whether on whole time or part-time basis and whether within or outside Pakistan
shall, during the tenure of such deputation, continue to be governed by the
Rules and Regulations of the Bank in addition to the terms and conditions of
deputation which shall also constitute a part of the terms and conditions of
his employment in the Bank. An employee committing breach of discipline or acts
of misconduct, while on deputation, shall be liable to penalties as enumerated in
Regulation 34.
30.
(i) Notwithstanding anything to the contrary contained
in these Regulations, excepting Sub-Regulation (iii) of Regulation 26, the
leave terms of an employee on deputation within or outside Pakistan will be
regulated according to the rules of, or the terms and conditions offered by,
the borrowing employer.
(ii) Leave
salary due in respect of such leave, excepting leave preparatory to retirement granted by the bank will be
payable by the borrowing employer to the person concerned on deputation with it
and no part of leave earned by such
employee during the period of his deputation will be credited to his
leave account with the Bank, nor will any liability in respect of leave salary
on account of such leave devolve on the
Bank.
(iii) The
Bank will not recover any leave salary contribution from the
borrowing employer.
(iv) The
deputationist shall not be entitled to receive any leave salary in respect of
disability leave or damages, whatsoever, from the Bank on account of any
disability arising in, or through such foreign service, even though this disability might manifest itself after the
termination of such foreign service.
31.
Any employee who is in debt to any Bank or financial
institution shall furnish a signed statement of his position of indebtedness as
of 30th June each year to the Bank. An employee who makes a false
statement under this Regulation or who fails to submit the prescribed statement
within a reasonable time, shall be liable to disciplinary action under
Regulation 34.
Note:-For the purpose of this
Regulation an employee shall be deemed to be in debt if
he is unable from his own resources to meet his financial
liabilities as they fall due for settlement.
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32.
(i) Notwithstanding anything contained in Regulation
31, every employee shall furnish to the Bank on annual basis in such form and
in such manner as may be prescribed:
(a) a
statement of all assets (movable and immovable including cash, jewellery,
securities etc.) held by him or by any member of his family;
(b) a statement
of borrowings by him and by any member of his family from any commercial bank
or financial institution provided the outstanding
amount exceeds his six months’
salary; and
(c) a
statement showing the names of his family members employed in any bank
(including State
Bank of Pakistan) or financial
institution.
(ii)
A candidate for employment in the Bank shall, at the
time of entering the service of the Bank, furnish the information required
under SubRegulation (i).
(iii)
An employee who makes a false statement or fails to
submit the statement shall be liable to disciplinary action under Regulation
34.
Explanation—For the purpose of this Regulation, the expression
“member of his family” means the spouse, children and any other person
dependent upon the employee.
33.
(i) No employee shall raise a loan or seek other
accommodation exceeding his six months’ salary in his own name or in the name
of his wife or other dependents from any bank or financial institution without
the specific permission of the competent authority.
(ii)
No employee shall seek or permit his dependents to
seek, obtain or accept any relaxation from a bank or a financial institution in
respect of cost or return payable, or repayment conditions of his loan not
covered by security or seek, obtain or accept any write off in principle or
cost or return against such loans.
(iii)
No house owned by an employee or his spouse or any
dependent will be rented to any bank or financial institution without the
specific permission of the competent authority.
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(iv)
No employee shall secure employment for any member of
his family as defined in Regulation 32, in any Bank or financial institution
without permission of the competent authority. This restriction shall, however,
not apply to any employment secured through the employer’s prescribed
procedure.
(v)
No employee shall, without the specific permission of
the competent authority permit acceptance by any member of his family, as
defined in Regulation 32, of any scholarship, stipend or financial assistance
except where such scholarship, stipend or financial assistance has been awarded
on merit according to a publicly notified scheme for such award.
PUNISHMENT
34.
(i) Any employee who commits a breach of any of the
Regulations of the Bank or of any provision of the State Bank of Pakistan Act,
1956, or who displays negligence, inefficiency or indolence or who knowingly
does anything detrimental to the interest of the Bank or in conflict with its
instructions or who commits a breach of discipline or is guilty of any other
act of misconduct, or who is convicted of a criminal offence, shall be liable
to one or more of the following penalties:-
(a)
Reprimand;
(b) Freezing
of salary at the existing level for any
number of year;
(c)
Reduction in existing salary;
(d) Delay
in promotion;
(e)
Reversion to a lower post or salary scale;
(f)
Compulsory retirement;
(g)
Dismissal form service;
(h) Recovery
from salary of the whole or part of any pecuniary loss caused to the Bank by
the employee.
Provided that
in case where an employee has been found guilty of wilfully committing an act
of defalcation or embezzlement, the minimum punishment shall be anyone of the
punishments provided for at (f) and (g) in addition to (h) above.
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EXPLANATION: -
In this Regulation, dismissal from service
does not include the discharge of a person,
(a) appointed
on probation, during the period of probation or in accordance with the
probation or training rules applicable to him; or
(b) appointed
otherwise than under a contract, to hold a temporary appointment, on the
expiration of the period of appointment; or
(c) engaged
under a contract in accordance with the terms of the contract.
(ii)
No employee shall be subjected to the penalties
mentioned at (b), (c), (d), (e), (f), (g) and (h) of Sub-Regulation (i) except
by an order in writing signed by the Governor or an officer authorised by him
in this behalf, in the disciplinary case of OG-3 and above, or the officer-in-charge of an
office or branch, in the case of other
employees. No such order shall be passed without (i) the charge or charges
having been formulated in writing and given to the said employee so that he/she
shall have reasonable opportunity to answer them in writing or in person, as
he/she prefers, and in the latter case his/her defense shall be taken down in
writing and read to him/her by the Enquiry Officer appointed for the purpose by
the officer empowered to pass the final order under this Regulation and (ii)
Receipt of Enquiry Officer’s report.
Provided that
the requirements of this Sub-Regulation may be waived if the facts on the basis
of which action is to be taken have been established in a court of law, or
where the employee has absconded or where it is for any other reason
impracticable to communicate with him or where there is difficulty in observing
them and the requirements can be waived without injustice to the employee. In
every case where all or any of the requirements of this Sub-Regulation are
waived, the reasons for so doing shall be recorded in writing.
(iii)
An employee may be placed under suspension by the
Officer empowered to pass the final order under this Regulation. During such
suspension, he shall receive 45% of monetised salary as subsistence grant
provided that if no penalty under clauses (b), (c), (d), (e), (f), (g) or (h)
of SubRegulation (i) is imposed, the employee shall be refunded the difference
between the subsistence grant and the emoluments which he would have received
but for such suspension, for the period while he was under suspension, and
that, if a penalty is imposed on him under the said clauses, no order shall be
passed which shall have the effect of compelling him to refund such subsistence
grant. The period during which an employee remained under suspension shall, if
he is not dismissed or compulsorily retired from the service, be treated as
period spent on duty or leave as the Officer who passes the final orders may direct.
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APPEAL
35.
An employee in the
category of OG-2 and above shall have a right of appeal to the Central Board and in the case of other employee to the
Governor; if he/she considers that any order passed by any superior
authority injuriously affects his/her interest. Such appeal shall be sent
directly to an authorised Department of Central Directorate, which shall
forward it to the appellate authority with its comments. Trivial appeals,
appeals on matter which do not affect an employee personally and appeals which
merely repeat an appeal which has been already rejected shall not be answered.
Appeals shall not be addressed personally to Director of the Central Board and
any such action shall be deemed a breach of discipline.
PART-III
PENSION, GRATUITY, FUND AND BENEFITS
36.
The Board shall prescribe from time to time the rules
relating to pension, gratuity, funds, benefits and the rules relating to
grouping, rank and cadre of employees, increments, leave, medical attendance
and staff loans and shall also determine the conditions of eligibility and mode
of payment thereof.
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PART-IV
MISCELLANEOUS
37.
The existing rules, regulations, orders and
instructions, etc. shall continue to apply, until varied or changed by the
authority empowered to do so.
38.
Every employee to whom these Regulations apply, either
wholly or in part shall subscribe to an agreement in the following form:-
“I hereby declare
that I have read and understood the State Bank of Pakistan Staff Regulations
(2001) and I hereby subscribe and agree to be bound by the said Regulations as
amended form time to time.”
Name in full………………………………………………..
Nature of Appointment
…………………………………….
Date of Appointment
…………………Signature …………
Dated …………………………………..
Witness …………………………………………
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