NATIONAL
COMMISSION ON THE STATUS OF WOMEN (CONDUCT OF BUSINESS) RULES 2004
[Gazette of Pakistan 9th
July, 2005 ]
S.R.O.89(KE)/2005, dated 9-6-2005.--In exercise of the powers
conferred by section 18 of the National Commission on the Status of Women
Ordinance, 2000 (XXVI of 2002), the National Commission on the Status of Women,
.with the approval of the Federal Government, is pleased to make the following
rules, namely:-‑
1. Short title and
Commencement.---(1) These
Rules may be called the National Commission on the Status of Women (Conduct of
Business) Rules, 2004.
(2) These Rules shall come into
force at once.
2. Interpretation.--The words and expressions used but not
defined herein shall have meanings respectively assigned to them in the
National Commission on the Status of Women Ordinance, 2000.
3. Executive Committee.--(1) There shall be an Executive
Committee of the Commission consisting of the following persons namely: -‑
(a) Chairperson.
(b) Member.
(2) Member shall act as Secretary
of the Executive Committee.
4. Chairperson.------(1) Chairperson of the Commission
shall be a full time person enjoying the status as granted by the Government.
(2) Salary and allowances. The
Chairperson shall draw salary and emoluments etc. in accordance with the status
so granted by the Government as per terms and conditions so specified.
5. Members.--(1) The members shall enjoy such status as the Federal
Government may grant.
(2) Grant of TA/DA to
non-official members of the Commissions/Committees etc. set up by the
Government is regulated under the provision of Sr.28 Annex-II of New System of
Financial Control and Budgeting 2000, which lays down that "Daily
allowance up to the maximum rates admissible to Government Servants, and in addition,
where the person concerned has, of necessity, to stay in a hotel reimbursement
of actual single room rent, subject to the production of
hotel/receipt/vouchers, up to the maximum rate admissible to Government
servants (in their corresponding pay scales)".
6. Leave of absence.--The Chairperson shall be entitled to
leave as follows; Leave as admissible to Government servants as per Leave Rules
as amended from time to time.
7. Member.--(1) Members will notify the Chair in
advance with regard to their absence from Commission sessions. The members of
the Committee, sub-Committees shall inform the convenor of the said Commission
or the Secretary of the Commission in advance.
(2) Unauthorized absence from the
session of the Commission, Committee, sub-Committee for two or more consecutive
sessions shall be reported to the Federal Government for appropriate action.
(3) The maximum permissible long
leave for a Member with the exception of ex officio members with prior written
permission on the cogent ground shall be a maximum of six months.
(4) The Chairperson shall be the
competent Authority for sanction of leave to the Members and Federal Government
shall be authority to grant leave to the Chairperson.
(5) The Chairperson, or member
other than ex officio may resign from his/her office by writing under his/her
hand addressed to the Federal Government with a copy to the concerned
Governments and the Commission.
8. Functions and powers of the
Chairperson.--The Chairperson
shall be the Chief Executive of the Commission, and shall have inter alia
following functions and powers, namely:-‑
(a) To coordinate and supervise
the work of the Commission, and exercise general supervision and control
overall affairs of the Commission;
(b) to preside overall meetings
of the Commission, and be responsible for the orderly conduct business thereat,
and whenever deemed appropriate, she may designate any member of the Commission
or of a Committee or a sub-Committee, or any other member to preside over a
particular meeting;
(c) to advise the Federal
Government on the matters relating to status of women and on any other matter
specially assigned or referred to the Commission by the Federal Government as
decided by the Commission;
(d) to interact closely with the
Ministry of Women Development and all other Ministries/Departments at the
Federal and Provincial levels;
(e) to appoint ad hoc Committees,
sub-Committees, advisory panels, etc. for finalizing the mandate of Commission
under TORs with the approval of the Commission;
(f) appointment of advisors,
consultants and experts will be made in accordance with rules of the Government
notified on the subject from time to time;
(g) to carry out such functions
and do all such other acts as may be envisaged under the Ordinance as assigned
by the Federal Government; and
(h) the powers and functions of
the Chairperson shall, in her absence, be exercised and performed by such
Member as the Chairperson may appoint.
9. Duties and functions of the
Secretary.--(a) Effect
Secretariat Coordination of all professional and administrative work of the
Commission;
(b) make all arrangements for the
convening and conduct of meetings of the Commission, executive committee and
other Committees or sub-Committees set up by the Commission, including the
issuance or notices, agenda, and working papers for the meetings, recording or
proceedings and getting them approved by the Chairperson;
(c) to ensure follow up and
implementation of the decisions taken at these meetings; and
(d) exercise such other powers as
may be assigned or delegated to her/him by the Chairperson or the Commission
from time to time.
10. Powers and Functions of the
Members.--Members of the Commission will have the following powers
and functions, namely:
(a) To assist the Chairperson to
coordinate and support the work of the Commission;
(b) to assist the Commission in
its mandate and functions particularly in the monitoring and networking roles
with all stakeholders including Government, Civil Society and the International
Community;
(c) the members shall assist in
preparation of Commission's Annual or special report;
(d) assist in maintaining and
updating the resource base for the Commission;
(e) liaise with other Commission
members and with the Federal Secretariat and provincial/regional offices;
(f) all members will subscribe
full time whenever the meetings of the Commission, Committees, and
sub-Committees are held;
(g) implementation of specific
tasks as identified and assigned by the Chairperson or the Commission; and
(h) perform such other duties,
and functions as may be assigned or delegated to her/him by the Chairperson and
or the Commission from time to time.
11. Monitoring and Review of
the Commissions' Performance.--(1) Members performance will be assessed by
Commission on the basis of the established criteria. These will include
attendance at meetings, expertise in terms of inputs and outputs, and strict
regulations regarding the use/misuse of powers.
(2) Commission will undertake six
monthly self-assessment of its performance.
12. Meetings of the
Commission.---(1) The
Chairperson shall call regular meetings of the Commission either at
headquarters or any of the other regions as notified by the Chairperson. At
least one meeting every quarter shall be called.
(2) The quorum to constitute a
meeting of the Commission shall be half of its existing membership.
(3) Meetings of the Commission,
Executive Committee shall be convened with the approval of the Chairperson from
time to time, and shall be held at such intervals, time and place as may be
decided and notified by the Chairperson, and shall be presided over by the
Chairperson, or, in her absence by a member, designated or the purpose by the
Chairperson.
(4) All meetings of the
Commission shall ordinarily :)e i. ailed by notice in writing under
the hand of the Secretary, which shall state the date, place and purpose of the
meeting and along with agenda shall be circulated seven days in advance to all
members and other participants.
(5) In any urgency the
Chairperson may hold a meeting of the Commission at short notice.
(6) If 50% of the existing
members of the Commission request in writing to the Chairperson to call meeting
of the Commission in case of any emergency/special situation, the Chairperson
shall call the meeting on the date, time and place decided upon by the
Chairperson.
(7) Any inadvertent omission to
give notice to, or non-receipt or late receipt of notice by any member shall
not invalidate the proceedings of the meeting.
13. Minutes of the meeting and
implementation of the decision.-(1) The Secretary shall prepare draft
minutes of the meeting within a period of one week after holding of the said
meeting, which shall contain a list of participants, and impersonal record of
the discussion and the decisions taken. The draft minutes shall be approved by
the Chairperson or by the members or designated by the Chairperson to preside
over a particular meeting.
(2) After approval by the
Chairperson, a copy of the approved minutes shall be transmitted to all members.
Secretary shall take action to issue the decision and to implement them where
such implementation is required within the stipulated time frame.
(3) Objections or reservations
received from any of the members of the Commission, the same shall be taken up
at the next meeting of the Commission.
14. Custody of the record.--(1) All proceedings of the Commission,
Committees, sub-Committees and connected records shall be kept in the
Secretariat of the Commission in the safe custody.
(2) The Secretary will ensure the
safety and confidentiality of the documents.
15. Validation of acts of the
Commission.--The Commission
shall function notwithstanding any vacancy in its body and no act, direction or
proceedings of the Commission shall be invalid merely by reason of such a
vacancy.
16. Appointment of Committees.---The
Commission may appoint such Committee/Committees consisting of such of its
members as it thinks fit and may refer to them any matter for consideration and
report, provided that the Commission may if it considers necessary, co-opt, any
person, possession special knowledge and expertise on the relevant subject, to
a Committee.
17. Annual and Periodic Work.--The
Commission shall prepare its annual and periodic work plan to achieve its
objective.
18. Funds.--(1) The funds shall be administered by
he Chairperson and utilized for the purpose as defined in the Ordinance.
(2) The funds shall be
administered by the Commission, which shall make such allocations for specific
activities as defined in the Ordinance.
(3) The Commission shall prepare
its annual budget each year and present it to the Government.
(4) The fund may be operated
after vetting of the Accounting procedure of the fund by the Controller-General
of Accounts (CGA).
(5) The accounts of the
Commission shall be audited in consultation with the Federal Government and
Auditor-General of Pakistan .
19. Federal Secretariat of the
Commission.---The Secretariat
of the Commission shall be located in the Federal Capital.
***
No comments:
Post a Comment